02. East Elevator Replacement DFRU -SOW.pdf

East Elevator Replacement DFRU

U.S. Dairy Forage Research Center (DFRC)

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

U.S. Dairy Forage Research Center (DFRC) USDA-ARS

Madison, WI

DATE: March 23, 2024

Table of Contents

Scope of Work Descrip�on

General Project Informa�on

Contract Scope

General Notes and Requirements

Pre-Construc�on Mee�ng

Contract Performance

Documenta�on

Safety

Atachments

Photographs

Drawings

Forms

Scope of Work Descrip�on

General Project Informa�on

Project Loca�on

USDA-ARS-DFRC

1925 Linden Dr.

Madison, WI, 53705.

USDA Project Team

Location Point of Contact: Andy Vanderwarker

(608) 287-6843

Andrew.vandewacher@usda.gov

Engineering Project Manager EPM: Loubna Harms

(608)-982-1687 loubna.harms@usda.gov

Contracting Officer CO To be Determined

Contracting Officer Representative COR To be Determined

Bid Informa�on

Base bid: Replace the existing components of the east elevator (freight elevator), a hydraulic elevator system with upgraded parts to enhance its functionality, safety, and efficiency. The elevator currently has a capacity of 3000lbs, serves 4 stops, and operates at a speed of 125 feet per minute (fpm). The replacement will involve upgrading various parts including the controller, jack, car, hoistway, door equipment, car fixtures, and hall fixtures.

mailto:Andrew.vandewacher@usda.gov mailto:loubna.harms@usda.gov

Option 1: Update cab finishes for the east elevator (freight elevator).

Option 2: Replace the existing components of the west elevator (passenger elevator), a hydraulic elevator system with upgraded parts to enhance its functionality, safety, and efficiency. The elevator currently has a capacity of 3000lbs, serves 3 stops, and operates at a speed of 125 feet per minute (fpm). The replacement will involve upgrading various parts including the controller, car, hoistway, door equipment, car fixtures, and hall fixtures.

Option 3: Update cab finishes for the west elevator (passenger elevator).

Background

DFRU has two elevators, an East (freight) elevator by the loading dock serving the 1st, 2nd, 3rd floor, and penthouse, and a West (passenger elevator) serving the 1st, 2nd and 3rd floor. Both are over 40 years old and have had many repairs made since install. Both elevators have been more and more challenging to maintain due to more parts becoming obsolete, especially the East elevator which is frequently out of commission while being the only elevator that reaches the penthouse/ mechanical room. Frequent issues include the elevator not resetting itself at the ground level, the car sinking when the doors open at the floor level, in addition, the lighting and cab finishes are worn and need updates. While the west elevator has some of the same issues. The East elevator takes priority because it is unreliable and needs to be reset weekly by an elevator technician incurring frequent maintenance cost due to part unavailabitlity. This project will improve safety and reliability of the East elevator, and optionally the west elevator.

Site Visit

Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal.

However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

Contract Scope

The project shall be in accordance with this Statement of Work and the FAR Solicitation and Contract clauses that are identified in the complete Solicitation package. This Statement of Work (SOW) shall consist of this “Scope of Work Description”, Attachments, General Notes and Standard Requirements, Photographs of Existing Conditions, and Project Specifications.

A. The repairs shall be performed in a neat, workmanlike manner to provide code-compliant, complete, properly func�oning installa�on, to include measures such as dust abatement and preserva�on of neighboring research fields.

B. Contractor shall be responsible for all project waste including hauling away, direc�ng waste to recycle, and legally disposing of remaining waste. See Project Specifica�ons for addi�onal informa�on on requirements for direc�ng waste to recycle.

C. Contractor shall provide all materials and components needed for the indicated repairs. Contractor shall provide a material approval submital of product data as indicated in the Project Specifica�ons and Schedule of Material Submitals (see Atachments).

D. A�er project award, the Contractor shall inspect / confirm all exis�ng condi�ons and dimensions prior to proceeding with any project ac�vi�es and iden�fy all exis�ng condi�ons that may impact the work and alert the CO and EPM immediately if condi�ons are discovered that differ from the SOW.

Contractor shall point out discrepancies between work iden�fied in this SOW and actual field-verified condi�ons--if they exist, prior to performing work. Items not iden�fied in SOW may be treated as unforeseen condi�ons and priced in accordance with standard FAR contract clauses.

Coordinate with loca�on for laydown and staging areas.

Schedule

The work shall commence within 30 days from the receipt of the Notice to Proceed, proceed diligently, and be completed no later than 200 days from the Notice to Proceed.

The Contractor will coordinate with the Government for the estimated start date to ensure minimal disturbance to the residents. Work shall be performed Monday through Friday between the hours of 7:00 AM to 4:00 PM and no work shall be done on weekends or Government holidays unless otherwise approved by the COR. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted within 30 days of Notice to Proceed.

Technical Requirements

1. East Elevator (Freight Elevator)

Base bid: Existing fixtures shall be removed and replaced with the following but not limited to:

Controller: new non-proprietary microprocessor controller, compliant with current codes and regulations, including ASME A17.1 standards, Wisconsin Administrative Code SPS 318, fire service and handicap accessibility. New controller, shall have the ability to be upgraded in the future or have new features added to meet any changes in building traffic patterns, it shall meet all necessary features and requirements for safe and efficient operation, including:

• Automa�c light and fan feature.

• On-board diagnos�cs.

• Car independent service.

• Door bypass opera�on.

• Electronic door detector interface.

• Hoistway access and enable.

• Monitoring Device Provisions: capability to automa�cally call, in case of shut down.

• Solid State Starter.

• Reverse phase protec�on.

• Emergency Power Capabili�es.

• Any other relevant features specified by local codes.

Power Unit: Replace current with a new submersible power unit to include the following:

• Pressure Valve.

• Pump of adequate capacity.

• Motor of adequate capacity.

• Oil level site gauge.

• Shut off valve kit for the pit and the machine room.

• Necessary sheaves, bushings, and belts.

• Pump/Valve manifold.

• Tank of adequate capacity to house the unit.

• Muffler.

• New hydraulic fluid.

• Emergency Power Capabili�es.

Shaft/Hoistway: replace existing with a comprehensive wiring package that adheres to current codes and standards, including: traveling cable(s), and hoistway wiring.

All wiring components shall meet the requirements outlined in ASME A17.1 and Wisconsin Administrative Code SPS 318.

Door Equipment: Modernize door equipment to be compliant with current codes and regulations, ensuring smooth and reliable operation while meeting safety requirements.

• Door operator: shall have ability to be opened by hand from within car in case of power failure in accordance with applicable code. New master gearless solid-state door operator, cushioned at both limits of travel.

• Clutch with restrictor.

• Moun�ng Brackets.

• Electro-mechanical interlocks provided at hoistway.

• Car and hoistway door hangers and tracks.

• Gate Switch.

• Long lever, crank arm and split link.

• Door retainers with Fire tabs per code.

• Door edge detector / provides light beams to interrupt door closing when obstructed.

• New 16-gauge minimum stainless steel car doors of sandwich construc�on with flush surfaces on car and landing sides.

• Provide a minimum of 2 door guide assemblies per door panel, one guide at leading and one at trailing door edge with guides in the sill groove their en�re length of travel.

Cab: Modernize cab fixtures to be compliant with current codes and regulations, ensuring smooth and reliable operation while meeting safety requirements. Modernized cab features including but not limited to:

• New car sta�on panel.

• Signage for Capacity, Fire Service instruc�ons and Elevator Designator.

• New vandal-resistant floor butons.

• Emergency light mounted in Car Opera�ng Panel COP as per current standards.

• New alarm bell.

• Phase II Fire Service in locked cabinet per current Code.

• Permanently Braille characters on the panel.

• Brushed stainless steel face plate.

• Incorporate ADA-compliant features such as handicap signals and posi�on indicators.

• ADA phone system integral with COP, speaker patern for intercom system/ADA phone, and any other required fixtures.

• Cer�ficate Window.

• Posi�on Indicator in Car Sta�on.

• Standard key switch package: Fan, light, independent, stop, and inspec�on/Hoistway Enable in locked cabinet.

Hall Fixtures: Replace current hall fixtures with terminal and intermediate hall station fixtures that adhere to current codes and regulations to include the following:

• One terminal sta�on with hoistway access at lowest landing.

• One terminal sta�on with hoistway access at top landing.

• Intermediate hall sta�ons at all other landings.

• Phase I Fire Service to be located at the main egress.

• Fire Service plates with instruc�ons will be located at each landing per Code.

• #4 brushed stainless steel face plates will cover each sta�on.

• Raised characters and permanent Braille characters will be installed at Code height to designate each floor on both jambs.

• Necessary communica�on failure addi�ons and other features required by local regula�ons.

Option 1:

Modernize East elevator cab interior with new wall panels, flooring, and ceiling materials that comply with current codes and regulations. Provide cab wall panels #4 stainless steel finish and entrance components. Use same material and finish for all hoistway and car entrance assemblies.

2. West elevator (Passenger Elevator)

Option 2:

Apply the same requirements for in the base bid of East elevator to fulfill option 2 for West elevators.

Option 3:

Apply the same requirements in option 1 for East elevator to fulfill option 3 for West elevators. Modernize the flooring, and ceiling materials that comply with current codes and regulations while meeting aesthetic preferences for a passenger elevator interior.

General

A. The furnishing and installa�on of all improvements indicated shall be complete in every respect, properly opera�ng and ready for use. All work shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research. Coordinate access to space with COR.

B. The performance of renova�ons and improvements shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research.

1. Contractor shall coordinate with COR or Loca�on Monitor designated by CO any orderly shutdown of scien�fic equipment, machines and computer equipment as needed for the performance of the contracted work.

2. Contractor shall coordinate with COR or Loca�on Monitor designated by CO any moving of scien�fic equipment, machines and computer equipment as needed for the performance of the contracted work.

3. Contractor shall coordinate with COR any orderly closing or rerou�ng of roads or access paths as needed for the performance of the contracted work.

C. When renova�ons and improvements are performed within an Owner-occupied space; adequate protec�on of sensi�ve equipment, machines and computers shall be implemented.

D. Contractor shall u�lize appropriate personal protec�on equipment (PPE) during the performance of the Work.

E. New and renovated installa�ons shall be labeled in accordance with ANSI standards.

F. Contractor shall provide final cleaning of project area, see specifica�ons for addi�onal informa�on. Final cleaning shall be to a “broom swept” quality.

Materials

A. Basis-of-design products are indicated in this SOW to convey a specified standard of quality and salient characteris�cs desired but are not to be considered a single- source specifica�on. Contractor-proposed equals will be considered.

• The Contractor must compare and validate that quality and salient characteris�cs are equal and approve the proposed equal products prior to submission for Government review and approval.

Addi�onal work required to incorporate Contractor-proposed equals shall be at the Contractor’s expense.

• Owner will review all Contractor-proposed equal equipment, materials, manufacturers, or installa�on. It shall be the Contractor’s burden to furnish all documenta�on and / or samples to show equality with specified items. Owner’s decision on equality is final. Manufacturers / products that are submited as “Approved Equal” are reviewed during the shop drawing process, not during bidding.

B. Submitals / product data / shop drawings shall be submited as indicated in the Project Specifica�ons. Submitals shall be reviewed by USDA for general conformance with the Contract Documents. Markings for comments and approval of the submitals by USDA shall not be construed as releasing the Contractor from compliance with the specified requirements.

• Use ARS submital/transmital form included with this SOW for each submital.

• All submitals shall be distributed to and reviewed by the Government prior to commencing work at the site. Purchase of materials prior to submital approvals are at the Contractor’s risk.

• See Project Specifica�ons for requirements on documen�ng Contractor’s effort in diver�ng waste to recycle.

All products shall be new, unused and to the satisfaction of the COR. In addition, construction material shall be produced domestically or manufactured domestically in accordance with the Buy American Act.

THE CONTRACTOR SHALL SUPPLY ALL OTHER NECESSARY MATERIALS TO PROPERLY

EXECUTE THE CONTRACT REQUIREMENTS.

ALL MATERIAL SHALL BE INSTALLED ACCORDING TO MANUFACTURER

RECOMMENDATIONS

Execu�on

A. The Contractor shall furnish all labor, materials, equipment, supplies, transporta�on, u�li�es, supervision, *safety equipment, and incidentals for all elements of the work to provide a complete and properly func�oning installa�on in accordance with this Statement of Work. The installa�on shall be ready for use by Final Comple�on date.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicita�on package.

Contractor shall provide all means and methods to protect the facility and its installa�ons from all project ac�vi�es, including protec�ng the facility from environmental elements as the improvements are completed.

The Contractor shall submit a detailed plan for dust mi�ga�on and containment to the Government for review prior to star�ng any on-site project ac�vi�es. See Project Specifica�ons for addi�onal informa�on on requirements for submitals.

B. The Contractor shall coordinate all work ac�vi�es with the COR prior to beginning any work. All work shall be scheduled in a manner such that minimal disturbance is experienced by the residents. and facility’s ongoing day-to day opera�ons are not affected nega�vely, including air quality.

• Project site shall be le� clean at the end of each workday.

• Contractor shall coordinate access to all areas with the designated USDA staff.

• During pre-construc�on mee�ng, Contractor shall verify all parking, security, and health requirements with the USDA staff.

• Coordinate with loca�on for laydown and staging areas.

Demoli�on

The contractor shall remove and legally dispose of the existing material and equipment in accordance with all federal, state, and local laws and regulations.

Note:

1. When demolished material is accumulated during the performance of renova�ons and improvements; demolished material shall be removed and legally disposed. See specifica�ons for addi�onal informa�on regarding diver�ng project waste to recycle.

2. Where exis�ng installa�on becomes abandoned during the performance of a renova�on and/or improvement and this exis�ng installa�on is readily accessible (i.e. exposed installa�on or above accessible suspended ceiling); the exis�ng installa�on shall be removed.

3. Removal of exis�ng installa�on(s) shall include the removal of associated moun�ng hardware and patching holes from hardware removal.

Construc�on

The contractor shall install all materials and equipment in accordance with the applicable codes, the manufacturer’s specifications and in a manner that is consistent with the industry standards for each applicable trade.

Where new penetration or opening of a wall, ceiling or floor occurs during the performance of renovation and/or improvement; the penetration/opening shall be closed and sealed using material and in manner to restore originally intended fire rating (i.e. opening shall be fire caulked).

General Notes and Requirements

Pre-Construc�on Mee�ng

Prior to the start of any work, the COR will schedule and conduct a “Pre-Construction Conference” or “Pre-Con” meeting. The Contractor’s Project Manager and Quality Control Personnel will attend this meeting. This conference will be held at the time and location agreeable to the government and contractor. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the COR to outline the procedures that will be followed by the Government in its administration of the contract, and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government’s administration and inspection of contract work or obtain other pertinent information that might be required. At the Pre-Construction conference the contractor shall provide the name of the project superintendent with a telephone number for project coordination.

The following is a general list of items for discussion during this Pre-Construction

Conference:

• Authority of the Contrac�ng Officer Representa�ve COR and Quality Assurance Inspectors.

• Contractor’s Safety Program (including sub-contractors).

• Accident Preven�on Plan and Ac�vity Hazard Analysis (Submited & accepted prior to start of work on site).

• Fall Protec�on and Preven�on Plan.

• Safety Mee�ngs.

• Accident Repor�ng.

• Safety Data Sheet (SDS) requirements.

• Contractor’s Equipment.

• Correspondence, Communica�on, Security and Administra�ve Procedures.

• Invoice and payment.

Contract Performance

Receiving, Storing and Staging of Materials

The contractor is responsible for protecting any stored material until it is placed in service.

The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

Security

The contractor will comply with all established security policies at the U.S. Dairy Forage Research Center (DFRC) in Madison, WI. the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hours’ notice of any such closure.

Buildings and Asset Protec�on

Any involved building or structure, and all of its contents shall be protected from the elements during the duration of this contract. The contractor shall keep on site the means to quickly cover and protect all unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the COR immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation, or any damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

Parking

Parking on the USDFRC lot is not permitted. All contractor personnel must park in the University of Wisconsin paid parking spaces or use street parking outside of the university campus. The closest lot the center is lot 67. For more information about parking on UW- Madison campus obtaining a visitor/ temporary permit please visit the link:

https://transportation.wisc.edu/parking-lots/

The contractor is responsible to provide parking for their personnel and to bid accordingly.

https://transportation.wisc.edu/parking-lots/

Scheduled Outages

All outages that will affect areas outside of the scope must be scheduled in advance. The contractor must notify the COR 1 week (5 business days) in advance, to have a minimal impact on research and center operation.

Noise Control

The Contractor must conform to state and local laws, ordinances, and regulations affecting noise control. The Government may require work that generates excessive noise be scheduled at other than standard work hours. The Contractor must protect the building occupants from sudden or severe sounds generated by the work.

Contractors’ Personnel

• Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the �me limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

• Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with the Code of Federal Regula�ons Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel ac�vity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees. Examples of unbecoming ac�ons or conduct include but are not limited to the following:

1) Cursing, harassment, or discrimina�on of and/or unwarranted physical contact with visitors, ARS or UW personnel, or other contractors

2) Recurring writen and/or verbal complaints from visitors, ARS or UW personnel, or other contractors.

3) Unsafe opera�on of vehicles while on ARS property.

• Removal of Contractor’s Employees - The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the COR, is incompetent, who endangers persons or property, or whose physical or mental condi�on is such that it would impair the employee’s ability to sa�sfactorily perform assigned work. No�fica�on to the Contractor shall be promptly made in wri�ng if �me and circumstances permit. Otherwise, no�fica�on shall be verbal or by telephone, and shall be confirmed in wri�ng as soon as possible. No such removal, however, will reduce the Contractor’s obliga�on to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensa�on or damages against the United States or any of its officers or agents.

Quality Assurance

The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

Omissions

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Documenta�on

See Project Specifications for requirements on construction progress documentation including, but not limited to daily reports, construction schedule(s), etc.

• Contractor shall prepare and submit to the Owner a combined construc�on schedule for the en�re project. The schedule be comprehensive, integrated, and fully developed. Contractor shall secure �me commitments for performing construc�on ac�vi�es from his subcontractors and suppliers prior to submi�ng the construc�on schedule. Contractor shall revise the construc�on schedule based on actual progress. Contractor shall submit to the Owner an updated the construc�on schedule at least monthly and upon request by Owner.

• Contractor shall prepare a daily construc�on report recording events at Project site. An electronic copy (pdf format) of the daily report shall be submited daily to the Contrac�ng Office Representa�ve (COR) / Engineering Project Manager (EPM) / Loca�on Monitor (LM). A copy of the daily report shall be sent weekly to the Contrac�ng Officer (CO) along with cer�fied payrolls (coordinate submission requirements with CO). The daily construc�on report must be dated and signed and should include the following :

A. List of subcontractors.

B. High and low temperatures and general weather condi�ons.

C. Accidents D. Stoppage, delays, and losses E. Orders and requests of authori�es having jurisdic�on.

Safety

All work shall be conducted in accordance with the Research, Education, and Economics (REE’s) Safety, Health, and Environmental Management Program (Policies and Procedures

P&P 160.0 v1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of P&P (160.0 v1) can be access upon request from the COR or by visiting the Agricultural Research Service ARS Facilities Division website using the following link:

https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%2 0P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf

Project staff reserve the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

Ac�vity Hazard Analysis (AHA)

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

Accident Preven�on Plan

The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below.

A preparatory meeting shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract.

Fall Protec�on

• General: The requirements of this sec�on are applicable to contractors when their employees are working at heights above 6 feet, exposed to fall hazards, and/or using fall protec�on equipment.

Every contractor is responsible for establishing, implemen�ng, and managing a fall protec�on program.

• Submitals: A site-specific Fall Protec�on and Preven�on Plan is required to be submited and approved by the Government Designated Authority (GDA) prior to any work being completed at heights. USACE will provide a non-mandatory, fillable template plan. However, the contractor is permited to submit their own plan, at a minimum it must address the items listed in below:

1) Du�es and responsibili�es. Iden�fy Competent Persons (CP)s and Qualified Persons (QP)s and their responsibili�es and qualifica�ons;

2) Descrip�on of the project or task performed;

3) Training requirements to include safe use of fall protec�on equipment;

https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20160%20Safety,%20Health%20and%20Environmental%20Program.pdf

4) An�cipated hazards and fall hazard preven�on and control;

5) Loca�on of an�cipated anchorages that will be installed during the project;

6) Rescue plan and procedures;

7) Design of anchorages/fall arrest and horizontal lifeline systems:

8) Inspec�on, maintenance, and storage of fall protec�on equipment;

9) Incident inves�ga�on procedures;

10) Evalua�on of program effec�veness;

11) Inspec�on and oversight methods employed.

*NOTE: It is realized that means of fall protection for the first person establishing anchorages can be difficult. In this situation, fall protection may not be required while the individual is installing the initial anchorage point. Once this is installed, fall protection is required. These activities need to be addressed in the AHA and Fall Protection and Prevention Plan.

• Competent Person (CP): The person designated in wri�ng by the employer to be responsible for immediate supervising, implemen�ng, and monitoring of the fall protec�on program, who through training, knowledge and experience in fall protec�on and rescue systems and equipment, is capable of iden�fying, evalua�ng and addressing exis�ng and poten�al fall hazards and, who has the authority to take prompt correc�ve measures with regard to such hazards. The CP shall:

1) Be onsite at all �mes while work at height is being performed;

2) Be trained in accordance with EM 385-1-1, Sec�on 21.C.04, to include a minimum of 24 hour

CP in fall protec�on training made up of classroom and prac�cal hands-on components.

3) Prepare, update, review and approve fall protec�on and preven�on plans;

4) Review procedures as workplace ac�vi�es change to determine if addi�onal prac�ces, procedures, or training need to be implemented; Supervise the selec�on, installa�on, use and inspec�on of non-cer�fied anchorages;

5) Verify End Users who work at heights are trained and authorized to do so;

6) Inspect fall protec�on equipment at the frequency required by the manufacturer.

• Qualified Person (QP): A person with a recognized degree, or professional cer�ficate, with extensive knowledge, training and experience in the fall protec�on and rescue field who is capable of designing, analyzing, evalua�ng and specifying fall protec�on and rescue systems. The QP shall:

1) Be trained to the applicable level;

2) Provide technical support for the fall protec�on program;

3) Have advanced understanding and knowledge of the requirements, equipment, systems, physical sciences, and engineering principles that affect fall protec�on and rescue systems;

4) Supervise the design, selec�on, installa�on and inspec�on of cer�fied anchorages and horizontal lifelines;

5) Be qualified to select proper fall protec�on and rescue equipment;

NOTE: CPs may only approve non-certified anchorages that are capable of holding 5000 lbs. All other anchorages and horizontal lifelines must be certified by a QP.

• End User: A person who has been trained and authorized by the employer on the use of assigned fall protec�on equipment in a typical fall hazard situa�on. They must have an understanding of workplace ac�vi�es and follow the policy, procedures, and instruc�ons of the Competent Person regarding the use of fall protec�on, rescue systems, and related equipment. They shall:

1) Be trained by a CP, to include hands-on training and prac�cal demonstra�ons.

2) Bring all unsafe or hazardous condi�ons or ac�ons that may cause injury to them or others, to the aten�on of the CP;

3) Properly use, inspect, maintain, store and care for their fall protec�on equipment and systems;

4) Inspect all fall protec�on equipment or damage or defects, prior to each use.

5) Understand the nature of fall hazards in the work area and how to properly mi�gate them;

6) Calculate free fall distances and clearance requirements of fall protec�on systems;

7) Understand the site-specific rescue procedures;

• Personal Fall Arrest System Requirements (PFAS): All PFAS shall meet the requirements contained in ANSI Z359, Fall Protec�on Code, to include fall restrain and posi�oning systems. A PFAS consist of a full body harness, connec�ng means, and an anchorage system. Generally, this equipment is cer�fied for users within the capacity range of 130 to 310 lbs, including the weight of the worker, equipment, and tools. A CP shall inspect the equipment at least once semi-annually and whenever the equipment is subject to a fall or impact.

• Full body harnesses shall meet the requirements of ANSI Z359. Body belts and full body harnesses mee�ng only the requirements of the ANSI A10.14 shall not be used. All full body harnesses shall be equipped with Suspension Trauma Preventers such as s�rrups, relief steps, or similar in order to provide short-term relief from the effects of orthosta�c intolerance.

• All energy free fall energy absorbing lanyards shall meet the requirements of ANSI Z359.13.

• NOTE: When an anchor point is below the dorsal D-ring, a free fall (FF) distance greater than 6 � (1.8

m) is created. For these situa�ons, a 12 � (3.6 m) FF energy absorbing lanyard shall be used in accordance with manufacturer’s instruc�ons and recommenda�ons. A 12 � (3.6 m) FF energy absorbing lanyard does not refer to them lanyard length. Instead, it refers to a FF that is greater than 6 � (1.8 m) up to 12 � which is created by the anchor point being located below the dorsal D-ring.

The maximum length of the lanyard used shall not exceed 6 �. (See Figure 21-4 in the EM 385-1-1.

• Self-Retrac�ng Devices (SRDs) shall meet the requirements of the ANSI/ASSE Z359.14.

• All scaffolding, aerial work pla�orms, scissor li�s, or similar must be used in accordance

Manufacturer recommenda�ons.

Emergency Response

Emergency procedures shall be documented in the Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

Accident Repor�ng

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the COR within four (4) hours of the incident (by phone or in person). Accident Investigation Form shall be completed and submitted to the COR within five (5) working days of the incident (see Attachments).

Required Personnel

The Contractor shall employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related construction experience and have at a minimum completed a 10 Hour OSHA training.

In addition, when emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall have (in-person) training in First Aid and CPR.

Personal Protec�ve Equipment

It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

Clean Up and Waste

The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the COR. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

Environment Protec�on

Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

Atachments

Photographs

1. East Elevator

2. West Elevator

Agricultural Research Service

STATEMENT OF WORK

DATE: March 23, 2024

Table of Contents

Scope of Work Descrip�on

General Project Informa�on

Contract Scope

General Notes and Requirements

Pre-Construc�on Mee�ng

Contract Performance

Documenta�on

Safety

Atachments

Photographs

Drawings

Forms

Scope of Work Descrip�on

General Project Informa�on

Project Loca�on

USDA-ARS-DFRC

1925 Linden Dr.

Madison, WI, 53705.

USDA Project Team

Location Point of Contact: Andy Vanderwarker

(608) 287-6843

Andrew.vandewacher@usda.gov

Engineering Project Manager EPM: Loubna Harms

(608)-982-1687 loubna.harms@usda.gov

Contracting Officer CO To be Determined

Contracting Officer Representative COR To be Determined

Bid Informa�on

Base bid: Replace the existing components of the east elevator (freight elevator), a hydraulic elevator system with upgraded parts to enhance its functionality, safety, and efficiency. The elevator currently has a capacity of 3000lbs, serves 4 stops, and operates at a speed of 125 feet per minute (fpm). The replacement will involve upgrading various parts including the controller, jack, car, hoistway, door equipment, car fixtures, and hall fixtures.

mailto:Andrew.vandewacher@usda.gov mailto:loubna.harms@usda.gov

Option 1: Update cab finishes for the east elevator (freight elevator).

Option 2: Replace the existing components of the west elevator (passenger elevator), a hydraulic elevator system with upgraded parts to enhance its functionality, safety, and efficiency. The elevator currently has a capacity of 3000lbs, serves 3 stops, and operates at a speed of 125 feet per minute (fpm). The replacement will involve upgrading various parts including the controller, car, hoistway, door equipment, car fixtures, and hall fixtures.

Option 3: Update cab finishes for the west elevator (passenger elevator).

Background

DFRU has two elevators, an East (freight) elevator by the loading dock serving the 1st, 2nd, 3rd floor, and penthouse, and a West (passenger elevator) serving the 1st, 2nd and 3rd floor. Both are over 40 years old and have had many repairs made since install. Both elevators have been more and more challenging to maintain due to more parts becoming obsolete, especially the East elevator which is frequently out of commission while being the only elevator that reaches the penthouse/ mechanical room. Frequent issues include the elevator not resetting itself at the ground level, the car sinking when the doors open at the floor level, in addition, the lighting and cab finishes are worn and need updates. While the west elevator has some of the same issues. The East elevator takes priority because it is unreliable and needs to be reset weekly by an elevator technician incurring frequent maintenance cost due to part unavailabitlity. This project will improve safety and reliability of the East elevator, and optionally the west elevator.

Site Visit

Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal.

However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

Contract Scope

The project shall be in accordance with this Statement of Work and the FAR Solicitation and Contract clauses that are identified in the complete Solicitation package. This Statement of Work (SOW) shall consist of this “Scope of Work Description”, Attachments, General Notes and Standard Requirements, Photographs of Existing Conditions, and Project Specifications.

A. The repairs shall be performed in a neat, workmanlike manner to provide code-compliant, complete, properly func�oning installa�on, to include measures such as dust abatement and preserva�on of neighboring research fields.

B. Contractor shall be responsible for all project waste including hauling away, direc�ng waste to recycle, and legally disposing of remaining waste. See Project Specifica�ons for addi�onal informa�on on requirements for direc�ng waste to recycle.

C. Contractor shall provide all materials and components needed for the indicated repairs. Contractor shall provide a material approval submital of product data as indicated in the Project Specifica�ons and Schedule of Material Submitals (see Atachments).

D. A�er project award, the Contractor shall inspect / confirm all exis�ng condi�ons and dimensions prior to proceeding with any project ac�vi�es and iden�fy all exis�ng condi�ons that may impact the work and alert the CO and EPM immediately if condi�ons are discovered that differ from the SOW.

Contractor shall point out discrepancies between work iden�fied in this SOW and actual field-verified condi�ons--if they exist, prior to performing work. Items not iden�fied in SOW may be treated as unforeseen condi�ons and priced in accordance with standard FAR contract clauses.

Coordinate with loca�on for laydown and staging areas.

Schedule

The work shall commence within 30 days from the receipt of the No�ce to Proceed, proceed diligently, and be completed no later than 200 days from the No�ce to Proceed. The Contractor will coordinate with the Government for the es�mated start date to ensure minimal disturbance to the residents. Work shall be performed Monday through Friday between the hours of 7:00 AM to 4:00 PM and no work shall be done on weekends or Government holidays unless otherwise approved by the COR. All submitals to include safety and product submitals shall be submited, reviewed, and accepted within 30 days of No�ce to Proceed.

Technical Requirements

1. East Elevator (Freight Elevator)

Base bid: Exis�ng fixtures shall be removed and replaced with the following but not limited to:

Controller: new non-proprietary microprocessor controller, compliant with current codes and regula�ons, including ASME A17.1 standards, Wisconsin Administra�ve Code SPS 318, fire service and handicap accessibility. New controller, shall have the ability to be upgraded in the future or have new features added to meet any changes in building traffic paterns, it shall meet all necessary features and requirements for safe and efficient opera�on, including:

• Automa�c light and fan feature.

• On-board diagnos�cs.

• Car independent service.

• Door bypass opera�on.

• Electronic door detector interface.

• Hoistway access and enable.

• Monitoring Device Provisions: capability to automa�cally call, in case of shut down.

• Solid State Starter.

• Reverse phase protec�on.

• Emergency Power Capabili�es.

• Any other relevant features specified by local codes.

Power Unit: Replace current with a new submersible power unit to include the following:

• Pressure Valve.

• Pump of adequate capacity.

• Motor of adequate capacity.

• Oil level site gauge.

• Shut off valve kit for the pit and the machine room.

• Necessary sheaves, bushings, and belts.

• Pump/Valve manifold.

• Tank of adequate capacity to house the unit.

• Muffler.

• New hydraulic fluid.

• Emergency Power Capabili�es.

Shaft/Hoistway: replace exis�ng with a comprehensive wiring package that adheres to current codes and standards, including: traveling cable(s), and hoistway wiring.

All wiring components shall meet the requirements outlined in ASME A17.1 and Wisconsin Administra�ve Code SPS 318.

Door Equipment: Modernize door equipment to be compliant with current codes and regula�ons, ensuring smooth and reliable opera�on while mee�ng safety requirements.

• Door operator: shall have ability to be opened by hand from within car in case of power failure in accordance with applicable code. New master gearless solid-state door operator, cushioned at both limits of travel.

• Clutch with restrictor.

• Moun�ng Brackets.

• Electro-mechanical interlocks provided at hoistway.

• Car and hoistway door hangers and tracks.

• Gate Switch.

• Long lever, crank arm and split link.

• Door retainers with Fire tabs per code.

• Door edge detector / provides light beams to interrupt door closing when obstructed.

• New 16-gauge minimum stainless steel car doors of sandwich construc�on with flush surfaces on car and landing sides.

• Provide a minimum of 2 door guide assemblies per door panel, one guide at leading and one at trailing door edge with guides in the sill groove their en�re length of travel.

Cab: Modernize cab fixtures to be compliant with current codes and regula�ons, ensuring smooth and reliable opera�on while mee�ng safety requirements. Modernized cab features including but not limited to:

• New car sta�on panel.

• Signage for Capacity, Fire Service instruc�ons and Elevator Designator.

• New vandal-resistant floor butons.

• Emergency light mounted in Car Opera�ng Panel COP as per current standards.

• New alarm bell.

• Phase II Fire Service in locked cabinet per current Code.

• Permanently Braille characters on the panel.

• Brushed stainless steel face plate.

• Incorporate ADA-compliant features such as handicap signals and posi�on indicators.

• ADA phone system integral with COP, speaker patern for intercom system/ADA phone, and any other required fixtures.

• Cer�ficate Window.

• Posi�on Indicator in Car Sta�on.

• Standard key switch package: Fan, light, independent, stop, and inspec�on/Hoistway Enable in locked cabinet.

Hall Fixtures: Replace current hall fixtures with terminal and intermediate hall sta�on fixtures that adhere to current codes and regula�ons to include the following:

• One terminal sta�on with hoistway access at lowest landing.

• One terminal sta�on with hoistway access at top landing.

• Intermediate hall sta�ons at all other landings.

• Phase I Fire Service to be located at the main egress.

• Fire Service plates with instruc�ons will be located at each landing per Code.

• #4 brushed stainless steel face plates will cover each sta�on.

• Raised characters and permanent Braille characters will be installed at Code height to designate each floor on both jambs.

• Necessary communica�on failure addi�ons and other features required by local regula�ons.

Option 1:

Modernize East elevator cab interior with new wall panels, flooring, and ceiling materials that comply with current codes and regula�ons. Provide cab wall panels #4 stainless steel finish and entrance components. Use same material and finish for all hoistway and car entrance assemblies.

Cab finishes include:

• Aluminum frame ceiling with LED ligh�ng installed ( final style selec�on must be approved by the government).

• Carpet Tile Flooring ( final style selec�on must be approved by the government)

• Stainless steel walls ( final style selec�on must be approved by the government).

2. West elevator (Passenger Elevator)

Option 2:

Apply the same requirements for in the base bid of East elevator to fulfill op�on 2 for West elevators.

Option 3:

Apply the same requirements in op�on 1 for East elevator to fulfill op�on 3 for West elevators.

Modernize the flooring, and ceiling materials that comply with current codes and regula�ons while mee�ng aesthe�c preferences for a passenger elevator interior.

Cab finishes include:

• Aluminum frame ceiling with LED ligh�ng installed ( final style selec�on must be approved by the government).

• Carpet Tile Flooring ( final style selec�on must be approved by the government)

• Stainless steel walls ( final style selec�on must be approved by the government).

General

A. The furnishing and installa�on of all improvements indicated shall be complete in every respect, properly opera�ng and ready for use. All work shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research. Coordinate access to space with COR.

B. The performance of renova�ons and improvements shall be coordinated and scheduled to avoid disrup�ng and jeopardizing ongoing research.

1. Contractor shall coordinate with COR or Loca�on Monitor designated by CO any orderly shutdown of scien�fic…