02 2025 Concert Production SOW.docx

STATEMENT OF WORK (SOW)

FOR

CONCERT PRODUCTION

PART I

A. Introduction

Air Force Entertainment (AFE) LIVE STAGE will produce concerts at 12 Air Force Installations during 2025. The schedule of concerts is listed in Part III. Due to the magnitude of the event, AFE requires a production company to support each concert by augmenting AFE assets and personnel to meet artist’s performance requirements.

B. Background and Justification

AFE has provided concert entertainment for selected bases since 2017 with highly successful results. This type of entertainment helps foster and promote resiliency and build morale by offering relief from the challenges of military life. In doing so, AFE requires a production company to assist in handling all technical requirements and be capable of meeting the heavy demands of the concert schedule. These requirements include staging, audio, lighting, video and technical personnel plus transportation of both equipment and personnel.

C. Scope of Work

The 2025 Entertainment Program is scheduled to begin on 1 Aug 2025 and continue through 30 Sep 2025. Twelve (12) AF installations are scheduled to receive concerts. The Contractor will coordinate in advance with all artists scheduled to perform concerts and identify total requirements for providing production support for each concert. The Contractor shall then meet with the AFE Technical Director to ensure ability to support identified requirements and validate interfacing of AFE and Contractor equipment necessary to support each requirement. The Contractor shall provide all technical equipment, personnel and transportation listed in Part II. AFE will provide their equipment identified as well as any additional equipment required to meet artist’s production riders not listed to be supplied by the Contractor. The Contractor supplied technical personnel must possess the skill and professional expertise to be fully capable of transporting, setting up, operating and tearing down the complete Audio, Video, Lighting and Staging systems identified within this Statement of Work. They must be capable of passing standard base entry security requirements and adhere to all host base protocols.

PART II

A. Technical Requirements

The list below provides the equipment requirements of the Contractor and the support equipment provided by AFE. The Contractor shall adhere to all technical specifications required below or provide suitable equivalent that is mutually agreed upon by AFE.

1) Stages – Two (2) identical 60’ x 40’ stages with 28’ x 24’ tech wings on each side of the stage are required for meeting concert requirements. Stages are alternated between concerts due to back-to-back scheduling. Each stage will be 4’-5’ finish height and needs to be able to be constructed on all types of surfaces to include but not limited to ball fields, parking lots, parade grounds, flight lines and golf courses. All stages must have handrails and two (2) sets of stairs. Contractor and AFE will provide the following equipment.

Contractor shall provide:

· One-hundred-forty-two (142) Staging Concepts 8’x4’ decks with 150 lbs. per square foot rating.

· All under structure for two stage systems (see attachment 1) 142 Scaffold frames, 142 Scaffold X braces.

· Handrail to meet OSHA requirements for both stage and tech wings.

· One (1) Spot Tower (minimum 12’ high) capable of holding two (2) Follow Spotlights with operators.

· Safety Lights will be provided to illuminate the backstage area specifically near and around the stairs and high traffic areas behind the stage.

AFE will provide:

· One hundred (100) Staging Concepts – 8’x4’ Decks.

· Four (4) Staging Concepts 6’ Stair Units.

· Three (3) 8’x8’ Rolling Risers.

· Two (2) 4’x2’ Ego Risers.

· Two (2) 4’x4’ Camera Platforms.

· Complete black mesh stage skirting.

2) Roof Contractor shall provide:

· Two (2) minimum 40’x40’ matched roofs with a minimum loading capacity of 8,000 lbs. raised to 40’.

· Roof should have attached fly bays capable of supporting 6,000 lbs. of audio and video equipment per bay. The roof needs to support a top and two (2) side banners and PA banners.

· Roof must be able to support lighting plot as provided in attachment 2.

· Eight (8) one (1) ton chain motors to fly roof.

· Eight (8) one (1) ton chain motors to fly lighting plot.

AFE will provide:

· Fourteen (14) concrete anchors for rigging of stick-built roofs.

· Two (2) 20’x20’ tents for stage left and stage right tech wings.

· Two (2) 10’x20’ tents – one (1) front of house (FOH) and one (1) merchandise tent.

3) Audio Contractor shall provide:

· One (1) pair of Avid Profiles with stage racks and 4 DSP.

· Stage power cables as required.

AFE will provide:

· Tablet for Lake System.

· Eight (8) channels of PSM 1000 with sixteen (16) belt packs.

· Twelve (12) per side Clair C12 top boxes.

· Ten (10) CS218 Subs that can be used for mains or monitors.

· Four (4) FF2 for front fill.

· Drive System with three (3) Lake LM-44 Processors.

· Whirlwind w/4 split with Patch Master Sub Snake System.

· Up to twenty (20) channels of ULXD Wireless with all antennas and cable.

· Stage power cable as required.

· Eight (8) Nexo PS10 or PS15 wedges with no power.

· All stage distro and breakout power boxes (no quad or extensions).

· All required microphones and microphone stands.

· All cables for microphones and main PA.

4) Lighting Contractor shall provide:

· Art-Net Node 8 universe or better.

· GrandMA 4 or full size.

AFE will provide:

· All flown lighting package, ground package, distros, and cables.

· Two (2) Follow Spots.

· Four (4) Clear Com Stations for Spots and LD.

· Eight (8) Viper Profile

5) Video There will be three (3) video walls – two (2) for IMAG stage left and right and one (1) upstage center as a digital back drop.

AFE will provide:

· One (1) Black Magic ATEM 4 Switcher.

· One (1) Black Magic ATEM Controller for ATEM 4 Switcher.

· Two (2) Preview Monitors.

· All SDI cables.

· Laptop with ProPresenter for upstage wall.

· Black Magic Recorder.

· All power for video village and cameras.

· Four (4) Clear Com stations for Director, PTZ and Camera ops.

· Three (3) Video Walls with six (6) one (1) ton chain motors and all truss.

· Distros and multi-cable for wall.

· Three (2) Sony handheld cameras.

· Six (6) PTZ cameras.

6) Backline Contractor shall be able to provide basic sets of backline for each tour consisting of:

· Two (2) Professional Drum Kits with cymbal package. Basic kit to include Kick, Snare, Backup Snare, three (3) Rack Toms, one (1) Floor Tom, Hat, four (4) cymbal stands.

· Two (2) Bass Heads with spare.

· Two (2) 8 x 10 Cabs with spare.

· Four (4) 4 x 12 Guitar Cabs.

· Six (6) Guitar Heads – Example: Marshall JCM 800, JCM 800, Mesa Boogie Dual/Triple, Rectifier.

· Miscellaneous stands and cable for Guitar and Bass Rigs.

· Please note, any additional backline requirements should not be included on the quote. It will be billed to each artist unless approved to be billed to AFE in advance. Contractor is responsible for coordinating and arranging those requirements to include transportation.

7) Crowd Control Contractor shall provide:

· Twenty (20) sections of Concert Blow Thru Barricade.

· Thirty-two (32) sections of Bike Rack.

AFE will provide:

· Cable ramp for snakes to FOH and feeder backstage.

B. Personnel Requirements

Contractor shall provide the following staff positions. Contractor staff will be assigned to the Main Production Team or Show Preparation Team and work every event. All contractor staff must assist with all elements of setup to include but not limited to Stage, Roof, Lights, Audio, Video, Backline and Crowd Control. All airfare and transportation are the contractor’s responsibility. All staff must be able to pass a military background check and have US Government issued identification i.e., Passport, Driver’s License (w/Gold Star on License). Minimum staff count is sixteen (16) people on this team. Each member shall be prepared to follow the day-to-day schedule as example depicts below.

a) One (1) Production Manager – Advances all performing artist requirements and oversees all elements of tours for the production company. Must be capable of fully operating all equipment on the tour to include FOH/Monitor Mixers, Video Walls and Switchers, and all Lighting Consoles. Must work directly with AFE Tour Producer.

b) One (1) Project Manager – Plays a crutial role in the seamless execution of concert events, ensuring that all logistical aspects are meticulously planned and executed. Works closely with AFE and the Production Team to guarantee the efficient flow of resources and materials required for successful concerts.

Key Responsibilities:

· Transportation Management

· Equipment and Material Coordination

· Venue Logistics

· Documentation and Record Keeping

· Emergency Response

c) One (1) Stage Manager – Works with Production Crew and Air Force manpower to ensure production timeline is met. Oversees personnel, setup, show productions and teardowns. Oversees all installation volunteer staff. Will handle Safety Briefings at the start of each workday/shift.

d) One (1) Assistant Production Manager – In charge of the Show Preparation Team managing Air Force support manpower in accomplishing stage and roof responsibilities.

e) One (1) Audio Technician – Will cover Monitors, FOH, and Stage/Patch. Responsible for oversight of the setup, operation, and teardown of all Contractor and AFE provided audio equipment.

f) One (1) Video Director – Oversees video crew for setup, show and teardown of Contractor and AFE provided video equipment. Must be qualified to function as a Video Switcher.

g) One (1) Lighting Director – Oversees production crew and Air Force manpower on setup, operation, and teardown of Contractor and AFE lighting equipment. Individual must be qualified on both Hogg and GrandMA Controllers.

h) Two (2) General Technicians – Will assist in all departments for setup, show operations and teardown of all Contractor and AFE equipment.

i) One (1) Bus Driver – Will drive the tour bus and be responsible for all aspects of bus maintenance and operations.

j) Four (4) Production Drivers – Will transport Stages, Roofs, and Production Equipment as required.

k) Two (2) Stage/Roof Technicians – responsible for setup and teardown of all Contractor and AFE staging and roofing elements through management of support personnel. One (1) Technician must be Telehandler qualified.

Example Schedule of a Two-Week Tour

a) Week 1:

1) Monday – Depart for Base A (may take more days)

2) Tuesday – Arrive before 5pm at Base A. (Bus, All Production Trucks, Roof/Stage A).

3) Wednesday – Load-in Stage/Roof A

4) Thursday – Production Load-in Stage A…Show Preparation Team travel to Base B, Roof/Stage B arrive at Base B

5) Friday – Show Day Base A, Teardown Base A Production, Move overnight to Base B…Stage and Roof Load-in Base B

6) Saturday – Production Load-in Stage B…Show Day Base B

7) Sunday – Day Off

a) Week 2:

1) Monday – Load-out both A and B Stages – Depart for Base C

2) Tuesday – Arrive before 5pm at Base C (Bus, All Production Trucks, Roof/Stage A)

3) Wednesday – Load-in Stage/Roof A

4) Thursday – Production Load-in Stage A. Show Preparation Team travel to Base D, Roof/Stage B arrive at Base D

5) Friday – Show Day Base C, Teardown Base C Production, Move overnight to Base D…Stage and Roof load-in Stage B

6) Saturday – Production Load-in Stage B…Show Day Base D

7) Sunday – Day Off

PART III

A. Scheduled dated and locations: The scheduled dates and locations for all performances are shown below.

26 Sep – Sheppard AFB, TX

27 Sep – Altus AFB, OK

B. Special Requirements

Production personnel will lodge on the production bus during setup days and the host base will provide lodging on performance and teardown days. AFE will provide one (1) meal per day on setup and teardown days and no meals on travel and off days. Three (3) meals will be provided by the host base on performance days.

Thomas E. Edwards__________ Printed Name of Authorized Signer

Chief, Air Force Entertainment Title of Authorized Signer image1.jpg