01-1 SOW Jun2026.pdf

Attachment 1 – Statement of Work

STATEMENT OF WORK (SOW)

FOR

Lunney Youth Center Gymnasium 35th FSS

BLDG. 112, MISAWA AIR BASE, JAPAN

June 2026

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 2

2 2

DESCRIPTION

GENERAL INFORMATION

APENDICES 7

1. DESCRIPTION

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide gym equipment replacement (bleachers, wall padding and gym divider net) for the 35th

Force Support Squadron, Lunney Youth Center located in building 112.

1.1 BASIC REQUIREMENTS

The contractor is to remove old gym equipment (bleachers, wall padding and gym divider net), provide and install new gym equipment (bleachers, wall padding and gym divider net) for 35th FSS Gymnasium located in Lunney Youth Center, BLDG 112.

1.2 SPECIAL REQUIREMENTS

1.2.1 Standard Configuration

See attached Item List for detailed description of requested gym equipment (bleachers, wall padding and gym divider net).

1.2.2 Installation Timelines

1.2.2.1. Equipment

All materials needed for installation are requested to be received by the customer no later than 11 Mar 2027. Special equipment will be provided by the contractors needed for the installation.

1.2.2.2 Mobilization

The contractor must mobilize all personnel required for the installation of this requirement. The contractor should work with the 35th FSS POC to schedule installation of new gym equipment.

POC: Truman Turner Phone: 226-3220 Email: truman.turner.3@us.af.mil

1.2.2.3 Installation

The contractor is requested to install the requirement per the award document, this SOW, and any applicable/appropriate regulations within 4 weeks. The contractor shall provide call-in number.

The contractor shall notify the 35th FSS POC if the installation will take longer.

2. GENERAL INFORMATION

2.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

2.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are mailto:truman.turner.3@us.af.mil subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

2.2.1 ID Passes, Badges and Vehicle Stickers

The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

2.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

2.4 HOURS OF OPERATION

2.4.1 Normal Hours of Operation

The contractor shall perform the services required under this contract during the following hours:

MON-FRI 0800-1700, except federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

2.4.1.1 Recognized Holidays.

The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 18 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

2.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

2.5.1 Lights shall be used only in areas where and when work is actually being performed.

2.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

2.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

2.5.4 Government telephones shall be used only for official government business.

2.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

2.7 ENVIRONMENTAL CONTROLS

2.7.1 Compliance with Laws and Regulations

The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

2.7.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept. at 911.

The liability for the spill or release of such substances rests solely with the contractor and its agent.

2.7.3 Material Storage and Use

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

2.7.4 The walls in Building 112 contain asbestos and items may not be installed on/in the walls requiring puncturing the material and thus abatement.

2.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

2.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

2.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

2.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

2.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

2.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

2.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

2.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

2.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

2.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

2.9.9a Work area will be secured so youth cannot gain access.

2.10 CONTRACTOR PERSONNEL

2.10.1 Contract Manager and/or Contract Employee

The contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period.

2.10.2 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

2.10.2.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

2.10.2.2 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

2.11 JAPANESE ROAD LAWS

2.11.1 The contractor should have an international driver’s license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

2.11.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

2.11.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

2.11.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

2.12 REQUIRED INSURANCE by JAPANESE LAW

2.12.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

2.12.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

2.12.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

2.12.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3. Appendices

Appendix 1

APPENDIX 2

LUNNEY YOUTH CENTER GYM PROJECT

ITEM SPECIFICATION DIMENSION INSTALLATION/FUNCTIONAL REQUIREMENT SAFETY COMPLIANCE

GYM DIVIDER NET

A gym divider net is a suspended barrier system designed to separate athletic courts, protect spectators, and control ball movement. It must be durable, flame resistant, and engineered for repeated indoor use.

Overhead Suspension:Provide custom designed mounting clamps for attachment to the building structure.

Straight rise up Gym Divider Net

Overall Height: 27 ft (from floow to celing beam) Overall Width: 32 ft Panel Configuration: Single continuous panel.

Drop Length Tolerance: ±1 inch Edge Reinforcement: 2–3 inch vinyl border

The net must stop basketballs, volleyballs, soccer balls, and similar sports equipment without allowing penetration or excessive rebound.

The net shall withstand repeated impacts, tension loads, and daily operational cycles for a minimum of 5 years under normal indoor use.

Divider must retract without binding, excessive noise, or manual force exceeding 30 lbs.

Net and hardware must withstand a minimum 50 lb impact force without tearing or detaching.

Divider must remain stable during use; optional bottom weights or side cables may be required.

The net must be designed for VERTICAL RETRACTION and operations by both electrical and manual with safety padding with weight to hold the net securely down, provided along the bottom edge.

Shall be operated by an electric wench system install in the same location as the old one.

New system shall be installed using the existing mounting area.

Must meet NFPA 701 flame resistance and ASTM F1918 safety standards.

Mesh must allow unobstructed visibility across courts for supervision and safety.

All hardware must be rounded or shielded to prevent injury.

Maximum floor gap shall not exceed 1–2 inches to prevent balls from rolling under.

Divider must allow quick manual opening for emergency response.

In case of hardware failure, the net must remain suspended and not collapse onto the court.

GYM DIVIDER MOTOR (POWER SUPPLY box)

The gym divider motor system is an overhead, electrically powered mechanism designed to raise, lower, or retract a divider net. It consists of a motor, gearbox, drive shaft, cable drum, limit switches, control panel, and safety features.

Electrical Specifications

panel. Momentary contact operation for safety

• Limit Switches: Upper and lower automatic limit stops.

Mechanical or electronic type. Field adjustable

• Thermal Protection: Automatic motor shutoff if overheated

APPROXIMATELY 3X3 FT

Mounting Structure:

Emergency Stop Control panel must include an emergency stop function.

Brake System Motor must include an automatic electro mechanical brake.

Free Fall Protection Gearbox must be self locking; cables must have redundant load capacity.

Fire Safety Must comply with NFPA 70 (National Electrical Code).

Overload Protection Motor must shut down if load exceeds rated capacity.

Compliance Standards:

UL 1004 (Electric Motors) NEC / NFPA 70 (Electrical Safety) ASTM F1918 (Sports Equipment Safety) Local building and electrical codes

REMOVAL OF THE OLD GYM DIVIDER NET

AND OLD NET MOTOR

Contractors will be resposible in disposing all removed items outside of Misaw Air Base.

Minimize any damage to infrastructure.

Any damage to the infrastructure shall be identified and repaired to existing state.

Remove existing systems in a clean neat and safe manner.

APPENDIX 3

ITEM SPECIFICATION INSTALLATION/FUNCTIONAL REQUIREMENT SAFETY COMPLIANCE

WALL PADDING REPLACEMENT

Padding Type: High density polyurethane or polyethylene foam, minimum thickness 2"–3".

Cover Material: Class A fire rated vinyl, minimum 14–18 oz, anti microbial, tear resistant.

Backing: ½" plywood or engineered backer panel, sealed and sanded.

Edge Construction: Fully wrapped vinyl edges with no exposed wood.

Mounting Method:

-Upper and Lower flat bar fasteners -Direct screw mounting with concealed fasteners.

Fire Rating: Must meet ASTM E84 Class A or NFPA 101 flame spread requirements.

Color: Red and Green alternation color fast and UV resistant.

Dimensions: Custom fit to wall height; tolerance ±⅛".

Warranty: Minimum 3–5 years on materials and workmanship.

Padding will alternate between Red and Green. One Red, then one green

H-2200mm * W-610mm * thickness 50 mm Same size as current Wall Safety Padding

Follow OSHA 29 CFR 1926 construction safety standards.

Use proper PPE: gloves, eye protection, hard hats.

Use ladders and lifts according to OSHA fall protection rules.

All padding must meet ASTM E84 Class A or NFPA 101 flame spread ratings.

Vinyl covers must be fire resistant and labeled accordingly.

No padding may be installed without manufacturer fire rating documentation.

REMOVAL OF THE OLD WALL PADDINGS

Contractors will be resposible in disposing all removed items outside of Misaw Air Base.

Remove and dispose of old wall padding currently installed.

Minimize any damage to infrastructure.

Any damage to the infrastructure shall be identified and repaired to existing state.

New pad will be installed with new screws in the existing channeling.

Dispose of existing systems off the Misawa Installation.

APPENDIX 4

ITEM SPECIFICATION DIMENSION INSTALLATION/FUNCTIONAL REQUIREMENT SAFETY COMPLIANCE

GYM BLEACERS

The contractor shall supply and install a new gym bleacher system meeting the following minimum specifications:

Bleacher Type: Telescopic (retractable). Must be easily retracted (push/pull without using a pallet jack) Caster system to allow for retracting when not in use ***if Pallet Jack is Nescessary, the contractor needs to provide it.

Power and Manual operation.

ADA

compliant accessible seating sections

Materials Seats: High density polyethylene (HDPE) Decking: Aluminum decking with anti slip surface Understructure: Welded steel frame with powder coat finish Rails & Guards: Aluminum guardrails meeting IBC requirements

Seating capacity: Approximately 40 people per bleacher set.

***Contractors are welcome to check the available space for bleachers for accurate dimentions.

Dimensions & Capacity Row depth: 24" minimum Rise height: 8"–10" Load capacity: Minimum 100 lbs/ft² live load Same size as current bleachers Padded black set cushion

Pre

Installation Protect gym flooring with approved coverings Verify structural support and anchoring locations Remove existing bleachers and dispose per local regulations Confirm electrical requirements for motorized systems

Installation Process Install understructure and anchoring hardware per manufacturer specifications Ensure bleacher alignment within ±⅛" tolerance Install decking, seating, guardrails, ADA sections Install motorized drive system with licensed electrician Perform full operational test: extend, retract, lock, emergency stop

Anchoring Requirements Anchors must be installed into structural concrete or engineered supports No anchoring into wood or non structural surfaces Torque all fasteners to manufacturer specifications New system will be installed with new bolts secured to the gymnasium floor

Finishing Clean all surfaces Remove debris Provide owner with operation manual and maintenance instructions

Contractors must comply with all safety standards during bleacher replacement:

OSHA 29 CFR 1926 construction safety standards PPE: gloves, eye protection, hard hats Fall protection for elevated work Lockout/tagout procedures for motorized systems

Bleacher Safety Standards Guardrails must meet IBC height and opening requirements No gaps larger than 4" between components Bleachers must include aisle rails and end rails ADA seating must be accessible and properly integrated

Post

Installation Safety Verification Contractor must perform:

Full operational cycle test Load test per manufacturer guidelines Guardrail stability test ADA section verification

REMOVAL OF THE OLD BLEACHERS

Contractors will be resposible in disposing all removed items outside of Misaw Air Base.

All old bleachers in the Gym needs to be removed.

Minimize any damage to infrastructure.

Any damage to the infrastructure shall be identified and repaired to existing state.

Fill in old bolt holes with a substance suitable for a gymnasium floor