00018009_Mandatory Pre-Bid Conference Sign-In Sheet.pdf

This is a Mandatory Pre-Bid Conference Sign-In Sheet for the Oregon Department of Transportation (ODOT) related to RFCQ 00018009 for miscellaneous facility repairs at the Government Camp Maintenance Station. The project encompasses concrete rehabilitation at the fuel station including rub rail replacement, sand shed roofing screw replacement and damaged panel repair (approximately 40 panels, 18 feet in length), lateral trim removal and flashing installation, gable flashing replacement, and maintenance building HVAC ductwork installation with supply and return registers. An add-alternate item covers replacement of approximately 241 linear feet of translucent siding panels (192 linear feet on the south side, 49 linear feet on the north side, each 2 feet 6 inches in height). Competitive quotes are due October 15, 2026, with work to be substantially completed by December 20, 2026, and final completion no later than January 10, 2027. A mandatory site visit and examination of existing conditions prior to bidding is required. Work is performed weekdays only, 6 a.m. to 4 p.m., excluding weekends and state holidays at 90300 US-26, Government Camp, Oregon (Clackamas County).

The contractor must be licensed by Oregon's Construction Contractors Board or State Landscape Contractors Board before commencing work and is subject to Oregon prevailing wage rates and apprenticeship requirements effective September 3, 2026. Performance and payment bonds equal to the contract price and commercial general liability insurance of $1 million per occurrence / $2 million annual aggregate are required. The contractor obtains all required permits, provides temporary utility connections, manages cleanup and debris removal, and delivers marked-up record drawings and digital O&M documentation prior to final completion. A one-year installation warranty on workmanship and manufacturer warranties on all equipment are required. Retainage is limited to 5 percent and released per ORS 279C.550-279C.580. Liquidated damages are $500 per calendar day for each day beyond substantial completion. The ODOT Construction Project Manager is Jorge Ojeda (jorge.ojeda@odot.oregon.gov, 971-429-4075).