00013952 Intent To Award.xlsx

This document is an Intent to Award spreadsheet issued by the Oregon Department of Transportation (ODOT) for the Warm Springs Cinder Rock Price Agreement, Invitation to Bid No. S-73000-00013952. The procurement involves the annual delivery of 8,000 cubic yards of cinder sanding aggregate to the Warm Springs Maintenance yard and 2,000 cubic yards to an ODOT sand shed on Highway 26, with bids received by July 16, 2025. Mountain States Materials Inc has been identified as the intended awardee, with a bid price of $25.00 per cubic yard, totaling $250,000 for the contract, compared to Northwest Beef Express LLC's higher bid of $37.00-$38.00 per cubic yard.

The contract appears to be a five-year price agreement with potential annual unit price adjustments, structured as a non-exclusive procurement that allows ODOT to seek alternative services if needed. The intent to award provides a seven-calendar-day protest window for aggrieved bidders, and the contract includes provisions for potential "Buy Oregon" preferences and pay equity requirements for vendors with 50 or more full-time employees. While the total contract value is not explicitly stated, the annual material requirement suggests a significant ongoing procurement need, with delivery of materials required by October 1st annually and potential flexibility for ODOT to terminate the contract with 30 days' notice.