00011852_ITA.pdf

Department of Transportation Procurement Office

355 Capitol St NE, MS#3-3 Salem, OR, 97301

Phone: (503) 986-2710 Fax: (503) 986-5790

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: April 24, 2025

TO: All Proposers of RFP S-73000-00011852

SUBJECT: RFP S-73000-00011852, ODOT Account Manager for OReGO Road Usage Charge

GeoToll is the top-ranked firm selected for negotiations of a Price Agreement and Work Order Contract (WOC) to provide Personal Services as specified in the above reference RFP. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the RFP are summarized in Attachment 1 of this notice.

Score Firm Total Average Rank GeoToll 331 110 1 ClearRoad 286 95 2 Deloitte 264 88 3

As stated in the RFP, projects will be assigned via the WOC assignment options described in Exhibit F of the Price Agreement. Please reference the above Price Agreement number in all correspondence related to this Price Agreement. Jim Atkins; jim.atkins@odot.oregon.gov (Ph: 503-302-7827) will be the Price Agreement Administrator for this price agreement. The Price Agreement Administrator will be the primary contact regarding billing rates, amendment requests and approval of changes/additions to subcontractors under the price agreement. Any WOC assignments your firm receives will be assigned to an ODOT Project Manager (PM) as the primary contact for the WOC project. To set expectations for the contracting phase, listed below is a schedule for completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Activity Responsible Party Business Days

N eg ot ia tio ns

Establish work session to discuss the SOW with Consultant

ODOT PM Within 5-10 days of this notice (days depend on size and complexity of the project) Respond to work session with comments/edits to SOW Consultant Within 5 days of work session Respond to SOW comments/edits ODOT PM / OPO Within 3 days of receipt of Consultant comments/edits mailto:jim.atkins@odot.oregon.gov

Activity Responsible Party Business Days Submission of BOC / Billing Rates Consultant Within 5-10 days of final

ODOT scope (depending on size and complexity of the project) Respond to BOC, billing rates, negotiating, and

Submit for legal sufficiency

ODOT PM / OPO

OPO

Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project) Legal Sufficiency OPO, ODOT PM, and DOJ Within 15 (Mini- Solicitation) & 20 (Formal) days of submission by ODOT PM Signature routing and execution OPO, Consultant, and ODOT Expenditure Authority (if required)

Within 6-8 days from initial routing

Issue Notice to Proceed (NTP) ODOT PM 1 day after execution

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the Price Agreement or WOC is executed and Consultant has received a written NTP from the ODOT PM.

Because this notice is being emailed, the date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 5.2 of the RFP). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and receive it at the email address below no later than 4:00 p.m. on May 1, 2025. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Austene Schneider, OPBC, OPMA

Contract Coordinator | ODOT Procurement Office, MS#33

355 Capitol Street NE, Salem OR 97302-1166 | 503-910-2929 Work

Austene.L.Schneider@odot.oregon.gov

OPO Purpose: OPO provides Procurement solutions with integrity by fostering collaborative experiences that advance the transportation system.

OPO Vision: OPO is recognized for contributing to the success of every business partner by fostering positive interactions, making the procurement process easy, and offering procurement expertise.

mailto:Austene.L.Schneider@odot.oregon.gov

Attachment 1 – Award Submittal Requirements

Please email to me, the Contract Coordinator, the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section XX of the RFP).

• Certificates of Insurance

• COI Disclosure

• List of Subconsultants

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf