0001_Statement_of_Work_-_Vault_Pumping_PR_April2025_1.docx

Provide Vault Toilet Pumping Service New River Gorge National River & Gauley River National Recreation Area Performance Work Statement (PWS) Provide Vault Toilet Pumping Service New River Gorge National River & Gauley River National Recreation Area Performance Work Statement (PWS) Provide Vault Toilet Pumping Service New River Gorge National Park & Preserve and Gauley River National Recreation Area Performance Work Statement (PWS) Scope

1.1. Required Services. New River Gorge National Park & Preserve and Gauley River National Recreation Area requires the pumping of vault toilets throughout the National Parks and legal removal of disposed sewage and select confined space tasks, e.g., inspections and aerator replacements. The service will include pumping each unit to include removal of all liquid and solids. Disposal must be at a legal and approved location. Contractor shall include the cost of legal disposal in the quoted unit prices. Vault volumes indicated in the tables are the vault design capacities. They are provided for estimating purposes only.

1.2. Contractor Responsibilities:

1.2.1. The contractor will thoroughly mix and pump to remove all contents, inspect and clean each vault. The contractor will transport pumped material to a licensed and approved disposal location. Proof of disposal is required prior to payment. The contractor is responsible for ensuring that each site, as related to the pumping of the vaults, is operational, clean and fit for public use prior to departure.

1.2.2. The vaults listed in Table 2 are to be pumped and cleaned in the periods indicated in the Notes column. Table 2 provides the capacity, number of pumping’s requested and time periods for pumping for each vault throughout the period of performance.

1.2.3. At certain vaults, the contractor will be required to enter confined spaces after cleaning out the vault. At those vaults, the contractor will be required to exchange the aerator diffuser caps and clean/inspect the aeration pipe. The contractor will follow all OSHA and state Confined Space regulations and must provide their certification and safety plan to the Contracting Officer. The COTR will work with the contractor to set a schedule to perform these actions throughout the period of performance. (See Quote Item #1)

1.2.4. No utilities are available at the sites. Local sewage treatment facilities have limited capacity to accept sewerage from outside sources. The contractor may need to confirm availability with local facilities prior to disposal. Please note: The park is in negotiations (Spring/Summer 2025) for the waste from the Gauley Tailwaters restrooms (Main & Campground) to be hauled to nearby Army Corps of Engineers (ACOE) wastewater plant at Battle Run Campground. It is expected that the contractor will be allowed to haul this waste (only Tailwaters waste) to the ACOE site and discharge directly into their plant. Upon agreement between ACOE and NPS, the contractor will be informed on rules for discharge to ACOE plant which should come at a savings to contractors with reduced distance to a discharge site.

1.2.5. Payment will be made only for quantities pumped at the quoted price per gallon. In order to receive payment of services the contractor will submit with their invoice copies of valid disposal ticket(s) from an approved facility.

1.3. Scheduling Site Visit and Services:

1.3.1. After an award is made and before the contractor will be allowed to work, the park will provide a park escort to conduct a site visit tour and identify each vault toilet locations. The contractor will be contacted the Contracting Officer with the escort’s name and phone number and suggested site visit dates.

1.3.2. The contractor and the park will need to work to establish a more definitive schedule and route for the drivers. The contractor will then submit a tentative schedule to the Contracting Officer indicating when they will pump the vault toilets listed in Table 1. The park Vaults may be located in congested, highly visited areas. The contractor should schedule pumping to occur during times that minimize impact to visitors.

1.3.3. The contractor shall complete on-site work during normal business hours of 7:30 am to 4:30 pm, Monday through Friday, excluding Federal holidays. The contractor should notify COTR of alternate holiday schedule pickup date. The contractor shall coordinate specific on-site work schedule with the Contracting Officer and COTR five days prior to performance start date. While on site, the COTR may be reached by mobile phone during normal business hours. Any work outside of normal business hours shall be pre-approved by the Contracting Officer and COTR.

1.4. Period of Performance: Regular Pumping Service is required at the frequency and locations identified in Table #2. Confined Space Tasks will be coordinated between the contractor and COTR to insure the least significant operational interruptions.

1.5. Periods are as follows – Contractor will work COTR to Schedule Tasks.

1.6. Base Period: September 22, 2025 – September 21, 2026

Tasks Quote Item #1 – Pump and Clean Vault Toilets & Confined Space Entry/Tasks

2.1.1. Identified in Table 1 are the vault toilets that require pumping, cleaning and removal of their liquid and solid waste content in order to conduct an Annual Confined Space Entry Task and Inspection. The contractor will be required to exchange the aerator diffuser caps and clean/inspect the aeration pipe. The contractor will follow all OSHA and state Confined Space regulations and must provide their certification and safety plan to the Contracting Officer. The COTR will work with the contractor to set a schedule to perform these actions throughout the period of performance. These sites are marked and identified in Map 1 – Vault Toilet Locations. The contractor will provide all labor and equipment necessary to pump, dispose of sewage from the vault toilets, and exchange the aerator diffusor cap listed in Table 1. Should the contractor find damage or other safety concerns during the inspection, work will be immediately suspended. The COTR will immediately be made aware of any issues and the contractor and COTR will determine if the remainder of the inspection may be completed or suspended until suitable corrections have been made. Any work or issues beyond the scope of replacing the aerator and inspection shall not be conducted on this contract. The vault pumping and cleanings for these seven vaults during this task is in addition to the “regular” cleanings identified in Quote Item #2 (ex. Army Camp will have two complete pumping’s/cleanings throughout the year to include this one confined space task). Vault Toilets are accessed at the surface and will not require digging to access the vaults.

Table 1: Confined Space Vaults

2.1.2. Payment will be made upon completion of vault pumping, cleaning, aerator exchange, inspection, and refilling of the vault. The contractor will invoice the park for the completed task along with copies of valid disposal ticket(s) from an approved facility. The contractor is responsible to provide copies of all notes/photos from the inspection to the Contracting Officer and COTR within 7 days of the completion of the inspection.

Tasks Quote Item #2 – Pump and Clean Vault Toilets

3.1.1. Identified in Table 2 are the vault toilets that require pumping, cleaning, removal of their liquid and solid waste content and refilling with fresh water and deodorizers. These sites are marked and identified in Map 1 – Vault Toilet Locations. The contractor will provide all labor and equipment necessary to pump and dispose of sewerage from the vault toilets listed in Table 2. The vaults listed in Table 2 are to be pumped and cleaned preferably in the periods indicated in the Notes column. Contractor shall communicate promptly of any issues, concerns or possible delays in pumping. Vault Toilets are accessed at the surface and will not require digging to access the vaults.

3.1.2. Payment will be made upon completion of vault pumping, cleaning, and refilling of the vault. The contractor will invoice the park for the completed task along with copies of valid disposal ticket(s) from an approved facility.

3.1.3 Please Note: The vault at Masons Branch in the Gauley River National Recreation Area is currently out of service due to vandalism. The park will be rebuilding the restroom atop the vault and should back in operation by approximately winter 2025.

*At a later date and after being informed by COTR, the Gauley Tailwaters Restroom (Main & Campground) effluent will be able to be delivered to nearby Battle Run Campground wastewater plant. Contractor will work with COTR and ACOE to follow rules for proper discharge at this site solely for Tailwaters waste.

**Vault is out of commission at time of Solicitation but should be operable by Winter 2025.

Table #2 – Regular Vault Pumping Administrative Requirements

4.1. Government Furnished Property: The government will not furnish any equipment or property in support of this contract.

4.2. Security: The contractor will not be subject to security clearances. During initial site visits to all of the tanks listed in Tables 1 & 2, the contractor will be accompanied by a park escort to identify the exact location of the tanks and tank access points.

Safety & Environmental Compliance

5.1. The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

5.2. The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

5.3. The contractor shall immediately report to the Contracting Officer, COTR and NERI safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

Insurance

6.1. The Contractor shall be insured in accordance with State of West Virginia insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

6.2. Workers Compensation: The contractor shall comply with the Workman’s Compensation Laws of the State of West Virginia.

6.3. Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer not later than 10 days from award date.

7. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits.

8. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

9. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

10. Conflict of Interest. The contractor shall not employ off-duty COTR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

11. Quality Assurance. The COTR will monitor the contractor’s performance under this contract using the quality assurance procedures specified;

11.1. Random inspection of the contractors work

11.2. Communicating customer complaints

11.3. Progress meetings with the contractor as warranted

12. Inspection. The Government will conduct inspection upon completion of required services. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.