00002741 Exhibit D BuySpeed Online Submittal Instructions.pdf
PDF 2 MB Posted
- Attached to
- RFP_On-Call Geotechnical Engineering Services
- Solicitation number
- 00002741
- Issued by
- Oregon
About this file
This document is a set of electronic submittal instructions for the City of Portland, Oregon's BuySpeed procurement system, specifically for the CBWTP Main Substation Equipment Procurement project (Project E10897). The instructions guide bidders through the process of uploading electronic attachments and submitting proposals via the BuySpeed online platform. Bidders are instructed to allocate at least 30 minutes for submission and are advised to submit their bids at least one business day before the deadline. The submission process requires bidders to log into the system at procure.portlandoregon.gov, create a quote, complete the General and Items tabs by entering the total bid amount in the Unit Cost field, accept the Terms & Conditions, attach required documents with descriptions, and finalize the submission through the Summary tab. The instructions emphasize that failure to complete the final submission step will result in the quote not being submitted.
The file does not provide specific information regarding pricing terms, contract term length, renewal options, set-asides, incumbents, or funding sources for the underlying procurement opportunity. Instead, it functions as a technical guide to the BuySpeed system's interface and required fields. Bidders should note that if their submittal does not include a total amount, they should use $10 as a placeholder value in the Unit Cost field, and all "No Bid" and "No Charge" checkboxes must be cleared before submission. The instructions clarify that certain fields in the BuySpeed system are not applicable to City of Portland submittals and should be disregarded by respondents.
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CBWTP Main Substation Equipment Procurement, Project E10897 Page 1 of 8
BuySpeed Electronic Submittal Instructions These instructions are for uploading electronic attachments to a BuySpeed solicitation. The process is not intuitive, and the nomenclature of the system can sometimes be misleading. There are also a number of fields that are not necessary for City of Portland submittals, so these instructions will highlight only those fields that are necessary for City submittals. Please plan at least 30 minutes to submit your proposal, and when possible, submit your bid at least one business day before it is due.
Step 1: log in to the BuySpeed system. https://procure.portlandoregon.gov. Make sure you are in the “seller” not the “seller admin” role by clicking on this icon on the top right corner of the page:
and select “seller.”
Then navigate to the solicitation number. Click the solicitation number link to open the solicitation page containing a summary of the solicitation information. The resulting page should look similar to the image below.
https://procure.portlandoregon.gov/
CBWTP Main Substation Equipment Procurement, Project E10897 Page 2 of 8
Step 2: Click the “Create Quote” button at the bottom of the page to start the quote wizard. “Quote” is a generic term in the BuySpeed environment for a solicitation submittal. City solicitation documents generally refer to submittals as “Bid”, “Proposal”, or “Quote”, depending on the type of solicitation.
Step 3: The screen will open to the “General” tab. If you would like to insert contact info or comments for your own reference, you can do that in the appropriate boxes, but additional information in this tab is not required. Click the “Save & Continue” button when ready to move to the next step.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 3 of 8
Step 4: You’ll now see a warning at the top of the page stating that the terms and conditions are not acknowledged. Ignore that for now as the error will be addressed in Step 6.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 4 of 8
Step 4a: Click the “Items” tab. This tab is important because there are fields here that must be completed in order to submit a quote.
Step 5b: Enter the total amount from your bid, quote or proposal, in the “Unit Cost” field. If your submittal does not include a total amount, use $10 as the value.
After entering an amount, click the “Save & Continue” button.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 5 of 8
Step 5c: Both the “No Bid” and “No Charge” checkboxes should be cleared, and the “Quote Response Total” has been calculated. Uncheck each checkbox if still checked.
Step 6a: Click the “Terms & Conditions” tab.
Click the “Yes” radio button to accept the terms and conditions of the solicitation, and then click the “Save & Continue” button.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 6 of 8
Step 6b: You’ll see that the terms & conditions warning message is gone.
Step 7a: Click the “Attachments” tab. Then click the “Add File” button.
Step 7b: Type a description for the file in the “Description” field. Then click the “Browse…” button and navigate to the file location. When the file is attached, click the “Save & Exit” button to upload it.
Repeat this as necessary for any additional files.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 7 of 8
Step 7c: After a document is uploaded, it will appear with its details under the “Attachments” tab.
The number in parentheses appended to the tab label denotes how many files have been uploaded.
You can also delete files by clicking the “Delete” checkbox next to the appropriate file and then clicking the “Save & Continue” button.
CBWTP Main Substation Equipment Procurement, Project E10897 Page 8 of 8
Step 8: Click the “Summary” tab, and then click the “Submit Quote” button to complete the quote process.
Note: If this last step is NOT completed, the quote will not have been submitted.
File details come from the government source that posted it. Updated .