00 -Bidder Instructions- IFB.pdf

Invitation for Bid Town of Snowmass Village Project:

Benedict Park Stairs

Project Number: 055-73-58-573626: 2025

Announced: August 26th, 2025 Bid Opening: September 17th, 2025

Project: Benedict Park Stairs

Bid Delivery: Method, Due Date & Address

Method Due Date Address

Delivery Service ( Fedex, UPS, ect.), Hand Delivered, or emailed

Must ARRIVE/ DELIVERED by 2:00 PM MDT, 09/17/2025

Town of Snowmass Village Sealed Bid for Benedict Park Stairs

Project Attn: Mike Horvath 130 Kearns Road

Snowmass Village, CO 81615

Contact Town’s Contract Administrator Mike Horvath Town Engineer 970-922-2324 Mhorvath@snowmass.gov

IFB for

Town of Snowmass Village Project, Benedict Park Stairs Project Bid Opening: September 17, 2025

1. INTRODUCTION

Town of Snowmass Village (the “town or owner”) is seeking a contractor for the Benedict Park Stairs project as described in Exhibit A (“Project”) of the attached Construction Contract in the Town of Snowmass Village, Colorado. The Intent of this Invitation for Bid (“IFB”) is to have a contractor (“Bidder”) submit a written response (“Bid”) to specifically address the services and materials required, fees, and provide a well-considered plan of execution for the Project.

2. IFB Documents These documents are provided by Town and are attached hereto by this reference.

● Bid Form

● Construction Contract

○ Exhibit A: Scope of Work

○ Exhibit B: Plan Sheets & Project Specifications

○ Exhibit C: Compensation

3. Scope of Work

See Contract Exhibit A: Scope of Work

4. General Terms and Conditions

4.1. Bid Submittal

Paper OR Electronic: One (1) paper copy of the Bid OR one (1) identical electronic copy of the Bid via email. Both must include a signed Bid Form, be in a sealed envelope marked “Sealed Bid for Benedict Park Stairs Project” and must be received according to the Bid Delivery:

Method, Due Date & Address table above.

A certified check or bank draft, on a responsible, solvent bank, or a satisfactory Bid Bond executed by the Bidder and a recognized Colorado licensed Surety Company, payable to the Town of Snowmass Village, Colorado, in the amount of not less than five percent (5%) of the total bid, shall be submitted with each bid as security that the Bidder to whom the contract may be awarded will enter into a contract in accordance with this notice, and give bond as hereinafter provided.

The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Contract Security whereupon it will be returned; if the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security within 15 days of the Notice of Award, Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of any Bidder whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the "effective date of the Contract" by Owner to Contractor and the required Contract Security, is furnished or the sixty-first day after the Bid opening. Bid Security of other Bidders will be returned within seven days of' the Bid opening.

Any Bid received after the bid Due Date(s) and time for submission provided on the above table, whether by mail or otherwise, shall be rejected and returned unopened. It is the sole responsibility of the Bidder to ensure that the Bid is received by the deadline indicated above; however, nothing in the IFB precludes the Town from requesting additional information at any time during the procurement process.

4.2. Bid Preparation

Bidders are required to use the Bid Form contained herein. The Bid Form must be signed by an individual authorized to bind the Bidder. All Bids submitted without such signature may be deemed nonresponsive. All blank spaces must be filled in with ink or typed in; prices will be in both words and figures, the written words will govern. The bid will not be modified or conditioned in any manner.

Bidders are required to submit a qualifying Bid Bond as described above. All bids submitted without such security may be deemed nonresponsive.

Any material that is to be considered as confidential in nature must be clearly marked as such and will be treated as confidential by the Town to the extent permitted by law and subject to CORA C.R.S. 24-72-101.1 et. seq.

Nothing herein is intended to exclude any responsible Bidder or in any way restrain or restrict competition. On the contrary, all responsible Bidders are encouraged to submit their Bids.

4.3. Bid Opening

The Town of Snowmass Village, Colorado, will receive sealed bids for the Benedict Park Stairs Project at 2:00 PM local time, at the:

Town of Snowmass Village Town Hall 130 Kearns Road, Snowmass Village, Colorado, 81615 on the 17th day of September, 2025, at which time and place all bids will be opened privately.

4.3.1. When Bids are opened publicly they will read aloud, and an abstract of the amounts of the base Bids and major alternates (if any) will be made available after the opening of Bids.

4.3.2. When Bids are opened privately, an abstract of the same information will be made available to Bidders within seven days after the date of Bid opening.

4.4. Bid Award

The contract will be awarded to the Lowest Responsible Bidder that meets or exceeds the Minimum Qualifications and whose Bid is determined to be the most advantageous to the Town.

The Town reserves the right to reject all bids, reject portions of any bid, or accept all or portions of the Bid(s) deemed most advantageous. The determination will be made by the Town. The selected Contractor(s) shall then enter into Contract(s) with Town of Snowmass Village (Contract attached).

The Bid shall be valid for a period of sixty days (60) from the deadline specified by the Town for the receipt of Bids.

Bidders may withdraw their bids prior to the opening of the bids.

No bid shall be withdrawn after the opening of the bids, without the consent of the Town, for a period of sixty (60) days after the scheduled Bid Opening. The successful bidder will be required to furnish satisfactory performance and payment bonds in the full amount of the bid or proposal.

5. Communications Questions regarding this IFB should be directed via BidNet exclusively to the Town Contract Administrator. All Bids and correspondence related to this IFB and the scope of work will be conducted in English.

Written questions will be accepted up to September 12th, 2025 at 5 PM.

The Bidder has the responsibility at all times to notify the Town Contract Administrator by BidNet of any ambiguity, divergence, error, omission, oversight or contradiction contained in the IFB as it is discovered, or to request any instructional, decision or direction which may be required to prepare its Bid.

If it becomes necessary to revise any part of this IFB, the Town Contract Administrator will provide a posted addendum on https://www.bidnetdirect.com/. It is the sole responsibility of the Bidder, prior to the Closing Date, to ensure that they have reviewed on https://www.bidnetdirect.com/ for any and all revisions.

6. Bid Rejections The Town in its sole and absolute discretion, may reject any or all Bids or cancel and withdraw this IFB or the Project at any time or for any reason, and may, in its sole and absolute discretion, waive any nonconformance or noncompliance with the requirements specified in this IFB.

The Town, its employees, the Town Manager, or the Contract Administrator, or any other person or entity assisting the Town, or otherwise involved in the IFB process shall not be liable for any costs incurred by Bidder for the preparation or presentation of the Bids and/or in participating in the competitive process contemplated in and by this IFB.

https://www.bidnetdirect.com/ https://www.bidnetdirect.com/

The Bids and accompanying materials submitted by the Bidders are the sole and exclusive property of the Town and may be used by the Town in the interest of the Project as Town determines appropriate. No materials will be returned to Bidders.

7. Conditions of Work All Bidders must inform themselves fully of the conditions relating to the Project and the employment of labor therefor. Failure to do so will not relieve the Bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract. The Bidder, in carrying out work, must employ methods or means that will not cause any interruption or interference with the work of any contractor or the Town’s scheduled use of the area surrounding the site.

By submitting a bid, the bidder certifies pursuant to C.R.S. § 8-17.5-102(1) that, at the time of bid submission, it does not knowingly employ or contract with an illegal alien and that the contractor has participated or attempted to participate in the Basic Pilot Program that is administered by the United States Department of Homeland Security in order to verify that it does not employ any illegal aliens.

8. Interpretations No interpretations of the meaning of the Scope of Work document will be made to any Bidders orally. Every request for such interpretation should be in writing, addressed to the Town’s Contract Administrator. Contact information for the Town’s Contract Administrator is listed above.

9. Minimum Qualifications The Town has set the following MINIMUM QUALIFICATIONS which a Bidder must meet. The Town will be the sole judge of the Bids and its decision shall be final. Upon selection of the preferred Bid(s) the Town will request documentation of the following required Minimum Qualifications:

● The Bidder must have been in business for at least three (3) years.

● The Bidder must have experience with Projects of similar size and complexity.

● The Bidder must have previous job references which show good past performance and workmanship.

● The Bidder must be able to procure and maintain, at Bidder's own cost, a policy or policies of insurance/bonds sufficient to insure against all obligations assumed by Bidder.

● The Bidder must show capability and willingness to meet the Project schedule.

10. Pre-bid Conference and Site Visit A Pre-bid conference will be conducted by the Town and the Towns representatives on:

Tuesday, September 9th, 2025 at 1:00 PM Local Time.

Location:

TOSV Town Hall 130 Kearns Road Snowmass Village, CO 81615

__ Mandatory _ X Not Mandatory

Representatives of Town will be present to answer questions. Any questions which, in the opinion of the Town’s Representative, cannot be answered by direct reference to the Contract Documents will be answered by formal written Addenda. The Pre-bid conference will include a tour of the site of the work. All interested parties are recommended to attend.

11. Milestones and Dates

Milestone Date

Invitation for Bid Announced 8/26/2025

Pre-Bid Conference and Site Visit 9/9/2025 at 1 PM Local Time

Questions Closing Date 9/12/2025 at 5 PM

Bid Opening 9/17/2025 2PM Local Time

Anticipated Award and Executed Contract Week of 9/17/2025

Anticipated Notice to Proceed Week of 9/22/2025

Anticipated Mobilization See Bid Schedule

Anticipated Completion of Project 10/31/2025