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COLORADO DEPARTMENT OF CORRECTIONS

REQUEST FOR PROPOSAL (RFP)

RFP 2027000069

Metal Products - CCi

Single Point of Contact for this Solicitation is:

Sheila Lucero – Purchasing Manager (doc_purchasing@state.co.us).

Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Single Point of Contact, may result in disqualification. All communication regarding this solicitation must be done through the Single Point of Contact identified above.

This solicitation is being published on the Colorado Vendor Self Service page (Colorado VSS) and Bidnetdirect.com//cdoc so that Offerors who have an interest may submit a Bid in accordance with the terms of this solicitation. Any changes/modifications to the solicitation will be Posted on both the above sites as well.

All information contained within this RFP, and any amendments and modifications thereto, reflect the best and most accurate information available to the State at the time of this RFP.

1. SOLICITATION PURPOSE: The purpose of this Request for Proposal (RFP) is strictly to establish a pre-qualified vendor list for future business opportunities. No immediate contracts or Purchase Orders will be issued because of this solicitation. Purchase Orders will only be executed following subsequent, project-specific Requests for Quotes (RFQs) issued to the established Vendors on the vendor list." The awards for the RFQ’s will be made to the lowest responsible and responsive Offeror whose bid meets the requirements and criteria set forth in this solicitation. If you do not respond to this RFP and do not have approved items, you cannot respond to future RFQs for these goods.

2. SCHEDULE OF ACTIVITIES: THIS schedule of activities is for information and planning purposes only. Schedules for activities listed as “estimated” may be subject to change depending on the needs of the state. All times are stated in mountain time (mt), as adjusted for daylight savings.

ACTIVITY DATE

Solicitation Published via Colorado VSS, https://www.colorado.gov/vss and bidnetdirect.com//cdoc

October 21, 2026

Pre-Proposal Meeting will be held virtually as described below October 29, 2026 at 1:00pm

Written Inquiries Deadline. Send Inquiries to: bidnetdirect.com//cdoc NOTE: No inquiries will be accepted after this date.

November 09, 2026 at 2:00pm

Response to written inquiries; will be posted to Colorado VSS and bidnetdirect.com//cdoc (Estimated)

November 12, 2026

Bid Submission Deadline Bid must be submitted in the method described in Section 9.

A Bid sent at 4:01 pm MT is considered late.

November 19, 2026 at 4:00pm

Public opening or Bids pursuant to Rule 24-103-201-13 (Must request link in advance)

November 20, 2026 at 10:00am

Notice of Intent to Award Published on Colorado VSS and Bidnetdirect.com//cdoc (Estimated)

December 1, 2026

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3. ELIGIBILITY REQUIREMENTS: ANY ORGANIZATION THAT CAN PROVIDE THE

ITEMS AS OUTLINED IN THIS SOLICITATION.

4. PRE-PROPOSAL MEETING: Please email the Primary Contact Sheila Lucero at doc_purchasing@state.co.us, to be added to the Google Meet by October 28, 2026, At 12:00pm.

5. SERVICE LOCATION/DELIVERY AREA: Fremont Correctional Facility, 57500 East Hwy and Evans Rd, Canon City, CO 81212

6. ANTICIPATED CONTRACT START DATE: Purchase Orders will be issued after subsequent RFQ’s have been awarded, not from this solicitation.

7. ANTICIPATED TERM AND PURCHASE ORDERS: The anticipated term of the resulting Purchase Order’s (PO) will be from December 14, 2026, through June 30, 2027. No PO will result from this RFP. Subsequent PO’s will be issued on a needed basis after receipt and evaluation of RFQ’s. There are no guarantees regarding the quantity of items awarded on the RFQ’s or amount of RFQs posted. This RFP does not guarantee an award for any of the RFQ’s.

8. RESPONSE PREPARATION: THE state recommends reading all solicitation materials prior to preparing a Bid, particularly these Bid instructions and the required Exhibits. Offerors must follow these Bid instructions and provide a complete response to the items indicated in the table below.

References and links to websites or external sources may not be used in lieu of providing the information requested in the solicitation within the Bid.

A. Structure and List of Solicitation Documentation

DOCUMENT DESCRIPTION OFFEROR RESPONSE

INSTRUCTIONS

Exhibit A Statement of Work, Offeror Response Offeror must complete and submit by Bid deadline

Exhibit B Required Offeror Information Offeror must complete and submit by Bid deadline

Exhibit C W-9 Request for Taxpayer ID Offeror must complete and submit by Bid deadline

Exhibit D Bid Pricing Offeror must complete and submit by Bid deadline

Exhibit E Contract Performance Outside the US or Colorado

Offeror must complete and submit by Bid deadline

Exhibit F Non-Conflict of Interest Offeror must complete and submit by Bid deadline

Attachment 1 PO Terms and Conditions Information (unless you have changes)

Attachment 2 Insurance Information Information, explanation of what insurance is required if awarded.

B. Modifications and/or Supplemental Information to Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS and Bidnetdirect.com//cdoc. In the event that it is necessary to amend any section of this solicitation a modification notice will be published on Colorado VSS and Biddnetdirect.com//cdoc.

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ii. The State may modify the Solicitation at any time. Modifications will be posted on Colorado VSS and Bidnetdirect.com//cdoc. This is the only method by which the RFP may be modified.

iii. It is the Offeror’s sole responsibility to check Colorado VSS and Bidnetdirect.com//cdoc on a regular basis, prior to the Bid submission deadline, as this is the primary means for communicating any clarifications or changes to solicitations content, timeline and/or requirements.

C. Cancellation. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Purchase Order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Purchase Order is awarded by the State. Reference Procurement Rules §24-101-401-05.

If the solicitation is cancelled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of or returned to the Respondent upon request at the Respondents’ expense.

9. OFFEROR INQUIRIES

A. Offerors may only submit written inquiries concerning this RFP to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

B. The State may not accept inquiries received after the date and time indicated in the schedule of activities, or that are not submitted through bidnetdirect.com.

C. The State reserves the right to decline to answer any questions that do not pertain to the

Solicitation, are deemed offensive, or to decline to answer any questions for any reason.

D. All inquiries should be clearly marked with the RFP number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

E. Each inquiry should be listed separately.

F. The CDOC will publish responses to Offeror inquiries collectively, in a timely manner, and as a modification on Colorado VSS and bidnetdirect.com//cdoc.

G. Offerors shall not rely on any verbal statement that alters any specification or other term or condition of the Solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

10. BID SUBMISSION AND INFORMATION

A. Bid submission instructions

i. Offerors are encouraged to review the solicitation and any related appendices and attachments in their entirety to ensure understanding and compliance with requirements that may be included in these documents.

ii. Offerors shall only submit Bids, attachments, modification or withdrawals via bidnetdirect.com//cdoc. The Bid submission should include the subject line: “Bid submission from (Insert Offeror Name) for (RFP# 2027000069, Metal Products - CCi).

No other electronic submission methods or hard copy submittals will be accepted.

iii. Offerors must be registered with Bidnet Direct in order to download solicitation documents (including any amendments or modifications) and to be considered responsive at the time of submission of the response. Offerors who have not registered on the Bidnet Direct website, must register promptly to ensure they are able to submit a timely Solicitation response.

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Information may be accessed through the Bidnet Direct website at:

https://www.bidnetdirect.com/register. Bidnet Directs Help Desk can be reached at 1- 800-835-4603 or by email at: support@bidnet.com.

No submission will be accepted via VSS, so please ensure that the Bid is submitted in accordance with these instructions.

iv. Please do not encrypt your documents/emails/questions.

v. The submission of solicitation typically uploads Bids within five minutes. Offerors are advised to submit Bids no later than one hour prior to the Bid Submission Deadline to ensure the Bid has been received.

vi. Offerors will receive an email confirmation that the file was uploaded correctly. If not, please contact the Bidnet Direct Help Desk. (See iii above)

vii. The Offerors Bid and all attachments shall comply with the standards of section 508 of the Rehabilitation Act of 1973, (29 USC §794). The Offerors may not have an opportunity to re-draft their Bid and attachments to make them accessible to persons with vision impairments after the Bid submission deadline and in the event that the Department has evaluator(s) serving on an Evaluation Committee requiring accessibility, the Department may disqualify an Offerors Bid from evaluation.

viii. Acceptance of Solicitation Terms: A Bid submitted in response to this solicitation shall constitute a binding offer and acknowledgment that all terms and conditions of this solicitation are accepted. Offerors must identify any variations between its Bid and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance.

ix. Modifications of Bids. Bids may be modified or withdrawn by the Offeror prior to the established due date and time. Withdrawal of the Offeror’s Quote following the Quote submission deadline and prior to award, may be allowed, at the State’s discretion.

Withdrawal of an Offeror’s Quote after award is not allowed. Reference Procurement Rules §24-103-201-08 and §24-103-201-09.

x. Offerors may be asked by the Department to modify or clarify their Bids after the due date.

xi. Bid Prices. Estimated Bid prices are not acceptable. Best and final offers may be considered in determining the apparent successful Offeror. Bids shall be firm for a period of not less than 180 calendar days from the date of award.

xii. Bid Rejection. The Department may reject a Bid, waive informalities, and minor irregularities, or accept any portion. Reference Procurement Rule §24-103-201-08.

xiii. Quantity. The Department may request future increases or decreases in the quantity of the goods or services, or request that goods or services be delivered to other areas within the Department.

xiv. Mistakes and Minor Informalities in Offeror Quotes: In certain circumstances, an Offeror may correct a mistake(s) in their Quote and/or the State may waive minor informalities.

Reference Procurement Rules §24-103-201-08.

xv. Offeror Bid Content: The contents of the Bid of the awarded Offeror and any modifications to the Bid negotiated by the State included in the resulting Purchase Order will become contractual obligations. Failure of the awarded Offeror to accept these obligations may result in cancellation of the award of that Offeror.

https://www.bidnetdirect.com/register mailto:support@bidnet.com

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xvi. Incurred Costs. The Department is not liable for any cost incurred by Offerors prior to any formal Purchase Order, or other Agreement. No property interest of any nature shall occur until a Purchase Order is executed.

xvii. RFP Bid Material Ownership. All material submitted in the Bid to this RFP becomes the property of the State.

xviii. Purchase Order. Offerors must agree to the State’s Purchase Order terms and conditions as outlined in the State Purchase Order Terms and Conditions. Please note that any referenced or attached PO Terms and Conditions lists the State’s standard required legal provisions but will not include the specific scope of work and other specific terms or requirements for this solicitation. Offerors must review any attached PO terms and Conditions and note any exceptions. Modifications to the State’s PO terms and Conditions constitute increased risk and costs to the State. Therefore, Offeror’s noted exceptions may be considered in any evaluation. If no exceptions are noted, the Offeror indicates an intent to accept the terms as-is.

xix. Confidentiality. Anything submitted by an Offeror is likely to become public information. Offerors may submit, as a part of their solicitation response, a written request for classification of certain portions of the response as confidential information.

This information will help ensure that all submitted materials are handled appropriately and in accordance with state confidentiality standards. The Procurement Official or fay designee shall determine if the information identified in the Offeror's request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Offeror in writing of the final determination.

a. When submitting a confidentiality request, materials for which confidentiality has been requested shall be readily identifiable and separable from other portions of the solicitation to facilitate public inspection of the non-confidential portion of the solicitation response. Please include a complete redacted Bid response along with an unredacted version of the Bid with associated confidentiality justifications.

Commingling of confidential and non-confidential information is not acceptable.

b. Please provide a crosswalk of information related to the material you wish to be confidential and the reasons why the information should be considered as confidential. Offerors must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

c. In no event shall price information or an entire solicitation response, nor any information that will be included in a resulting Purchase Order, be classified as confidential.

B. Timeliness of Bid Submissions

i. Bidnetdirect.com//cdoc will not allow for late submissions.

ii. Responsibility for ensuring that a Offerors proposal is received on time rests with the

Offeror. Reasonably foreseeable problems inherent in the delivery of proposal are not extraordinary circumstances permitting acceptance of late proposals. Anything received after proposal submission deadline is considered late.

C. Public Opening of Bids - Virtual

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The public bid opening will be held remotely/virtually through a google meet invitation.

Offerors may, but do not need to be present for the opening. For planning and scheduling purposes, if a Offeror wishes to attend the public bid opening, please RSVP by November 20 2026. Send your request to: doc_purchasing@state.co.us and include the email address for the person who will attend the remote/virtual opening. The Offeror’s name on the bid received will be the only information announced at the bid opening.

11. ADDITIONAL RESOURCES

A. Offeror Assistance. Any Offerors needing support responding to solicitations may contact the

Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity.

https://dhr.colorado.gov/statewide-equity-office/supplier-diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals. The office can be reached during normal business hours by calling 1-303- 866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

Statewide Equity Office of Supplier Diversity: https://dhr.colorado.gov/statewide-equity-office/supplier-diversity

B. BidnetDirect: https://www.bidnetdirect.com/.

C. Vendor Self-Service (VSS) Site: https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4.

12. BID FORMAT AND CONTENT

A. Bids must clearly demonstrate the organization’s ability to deliver the goods described in the

RFP.

B. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written response to our requirements and questions.

C. Bids must follow the format outlined with electronic copies of each document provided as instructed. Bid sections should be tabbed, clearly identifiable, and contain the following.

Please verify all information listed below is filled out, signed, and is attached with your Bid.

i. Exhibit A, Statement of Work, Offeror Response – REQUIRED

ii. Exhibit B, Required Offeror Information – REQUIRED

iii. Exhibit C, W-9 Request for Taxpayer ID Number - REQUIRED

iv. Exhibit D, Bid Pricing - REQUIRED

v. Exhibit E, Performance Outside the US or Colorado – REQUIRED

vi. Exhibit F, Non-conflict of Interest (Offeror) – REQUIRED

vii. Attachment 1, PO Terms & Conditions – INFORMATIONAL ONLY

viii. Attachment 2, Insurance Information – INFORMATIONAL

D. This solicitation of Metal Products process is intended to create a pre-qualified vendor list which will facilitate continuous ordering Metal Products. Subsequent orders will be processed through an as needed Request for Quote (RFQ).

i. The RFQs will operate under the umbrella of the pre-qualified vendor list for future business opportunities. This approach will allow us to confirm pricing and fulfill orders quickly without initiating a full, new competition for each order.

E. If you do not respond to this RFP and do not have approved items, you cannot respond to future RFQs for these goods.

F. To clarify the language regarding awards for this solicitation.

i. The awards will be given to the lowest responsible and responsive Offeror whose bid meets the requirements and criteria set forth in this solicitation to include delivery/lead timeframes.

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ii. Note that no actual awards will be made through this solicitation; rather, awards will only be made through the subsequent monthly RFQs.

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G. Offerors must provide delivery/lead time for the Metal Products that will be ordered, it should include options for any RFQ awards that are not fulfilled, and provide discounts, alternative methods, and details as to how the awarded items will be provided as agreed. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids. Following determination of acceptability of goods, bids shall be evaluated to determine which Offeror offers the lowest cost to the State in accordance with the specifications of this solicitation.

i. Discussions with Offerors (Offerors) are permitted with a Procurement Agent only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

ii. A Purchase Order may not be awarded to a Offeror submitting a higher quality item than that designated in this solicitation unless such Offeror is also the lowest Offeror as determined by value analysis or life cycle cost formulas as permitted in section 24-103- 202, C.R.S., and Procurement Rule R-24-103-202-02.

iii. Notice to Nonresident Offerors. If a non-resident Offeror is from a state that provides a bidding preference to Offerors from that state, then a comparable percentage disadvantage will be applied to the bid of that non-resident Offeror pursuant to C.R.S.

§24-103-908. The Offeror may obtain additional information from the department of personnel's website.

H. Single Bid If only one bid is received in response to a solicitation, an award may be made to the single Offeror (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors have reasonable opportunity to respond.

Reference Procurement Rule R- 24-103-201-02(d).

I. Offerors are encouraged to review the solicitation and related attachments in their entirety to assure understanding of and compliance with requirements that may be included in these documents.

J. A Bid should address the requirements set forth in the RFP and should provide sufficient details to allow the evaluation committee(s) to determine whether the Bid evidence:

i. Understanding of the State’s needs, requirements and PO terms and conditions; and

ii. Ability to meet the State’s needs, including the experience and resources necessary to carry out the work towards meeting the State’s needs; and

iii. Costs that are reasonable and consistent with the industry.

K. The State will identify the Bid(s) most advantageous to the State through an objective and competitive process. A committee will review all acceptable Bids in accordance with §24- 103-203(7), C.R.S., and may request more information or clarifications from any Offeror. The committee will then recommend Bids for the Qualified Product Catalog. The Single Point of Contact will notify all Offerors of the final decision.

L. Mandatory Criteria. The State may identify mandatory criteria. However, the State reserves the right to waive mandatory requirements pursuant to Rule §24-103-301-03.

M. Font size for basic narrative description must not be smaller than 10pt font Ariel, Courier, or Times New Roman are preferable. Do not send handwritten documents.

N. Evaluation Committee (Committee). The purpose of the Evaluation Committee is to review the submitted Bids, engage in candid and thorough discussions after the independent evaluations, and recommend an Offeror for the Qualified Product Catalog. The Committee will utilize measures to ensure the integrity of the evaluation process. The measures include the following:

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a. Selected committee members who possess no conflicts of interest related to this solicitation.

b. Ability to facilitate independent reviews of Bids.

c. Will be required to make their evaluations of the Bids based strictly on the content of the Bids.

d. Ensure the fair and impartial treatment of all Offerors.

i. Evaluation of Factors. An Evaluation Committee will evaluate Bids against all evaluation factors set forth in the RFP. The evaluation, including the results of any discussions, will result in determination by the Committee of the competitive range of Offerors reasonably susceptible to receiving a recommendation for the catalog. Factors that would allow for success in meeting the responsibilities outlined in this RFP are:

a. Completeness and accuracy of the Bid in addressing stated needs as outlined in

Exhibit A Statement of Work, Offeror Response.

b. Cost-Effectiveness: The State will consider price on determining the competitive range and apparent successful Offeror.

c. Offeror’s ability to deliver the requested product in a timely manner.

d. The State reserves the right to determine an Offeror’s responsibility based on factors such as financial, material, personnel resources and expertise; satisfactory record of past performance; satisfactory record of integrity; and status of debarment, Reference §24-101-310(43) C.R.S. The State may evaluate the past performance of the offeror.

The State reserves the right to contact references, verify past performance data from internal records, or use other sources of information. Unsatisfactory past performance may be considered in determining the responsibility of the offeror or scoring their overall proposal.

e. Note: It is the Offeror’s responsibility to ensure all required materials are included with the Bid. Failure of a Offeror to provide required information and/or failure to follow the response format for this RFP may result in reduced scoring and/or exclusion from the competitive range of Offeror Bids reasonably susceptible to receiving an award.

ii. Weighted Scale Evaluation Process. In evaluating bids submitted in response to this RFP, CDOC may employ a weighted scale evaluation process to ensure a fair and objective assessment of each submission. This process involves assigning weights to specific evaluation criteria based on their importance to the overall project goals and objectives. Each Bid will be evaluated against the criteria outlined in Exhibit A Statement of Work, Offeror Response. Evaluators will assign a score to each criterion;

the scores will then be multiplied by the corresponding weights to calculate a weighted score for each criterion. The total weighted score for each Bid will be determined by summing the weighted scores across all criteria.

iii. The Evaluation Committee’s initial evaluation will be based on the submitted Bids.

Offerors should confirm that their Bid adequately conveys the understanding of the solicitation requirements. The Evaluation Committee may, if it deems necessary, request clarifications, conduct discussions, or request best and final offers. Per §24-103-203-03, discussions may be held with responsible Offerors whose Bids are determined to be reasonably susceptible to be selected for award to:

a. Promote understanding of the state’s requirements and the Offerors’ Bids; and;

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b. Facilitate a PO that will be most advantageous to the state taking into consideration price and the other evaluation factors set forth in this RFP.

c. The Evaluation Committee may adjust its scoring based on the results of such activities. However, Bids may be reviewed and determinations made without such activities. Offerors should be aware that the opportunity for further explanation might not exist; therefore, Offerors should ensure that their submission is complete, and are encouraged to submit their best possible Bid, including pricing.

d. CDOC may request that clarifications resulting from discussions be submitted in writing by the Offeror(s) to the State. Offerors will be given a reasonable timeframe in which to submit written clarifications and to provide any related revisions to their initial Bid. Such revisions will be limited to the guidelines included within the State’s requested clarifications.

iv. Best and Final Offer. The State reserves the right to give Offeror(s) in the competitive range an opportunity to submit the best and final offer (BAFO) at any point during the negotiations process.

v. Exceptions to State of Colorado PO Terms and Conditions. The standard terms and conditions in the State PO shall govern this procurement and are hereby incorporated by reference. Offerors must submit any requested changes to the state’s PO Terms and Conditions in redline format with their Bid. Please note that the section of the PO Terms and Conditions identified as the Colorado Special Provisions is considered non-negotiable.

a. The State does not agree to accept any requested changes to the State’s PO Terms and Conditions and will only consider changes proposed by potential Offerors. While the State will work with a potential Offeror on requested changes, none are guaranteed. Additionally, Offerors are cautioned that modifications to any of the provisions in the State’s PO Terms and Conditions as well as other standard State Exhibits are considered to constitute an increased risk as well as increased costs to the State. Therefore, Offeror’s noted exceptions may be considered in any evaluation.

b. Any changes requested to the State PO Terms and Conditions or Exhibits accompanying this solicitation will constitute an increased timeline to PO execution as approvals may need to be obtained by multiple State Agencies (e.g., Department of Personnel and Administration, Attorney General, etc.). Therefore, any requested changes will take several weeks to review.

c. If no exceptions are noted, Offeror indicates their intent to accept the State of Colorado PO Terms and Conditions as-is.

2. EVALUATION CRITERIA

The evaluation criteria to be used in evaluating the Bids are as follows (and are listed in no order):

A. Qualifications and Experience

i. Do they meet the requirements of the Statement of Work (Exhibit A)?

ii. Has Offeror returned all required documents (Exhibit A, B, C, D, E, and F with changes)?

iii. Has the Offeror demonstrated their ability to adequately source and deliver the requested items historically?

iv. Has there been history of non-delivery (this will subtract points)

B. Proposed Goods/Services

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i. Will the Offeror be procuring metal products produced in the United States?

ii. What is the Offeror’s delivery/lead timeframe?

C. Offerors Proposed Pricing and Terms

i. Provided Pricing policy,

ii. Proposed basis for requesting future price increases,

iii. Is there an Offeror preference for their state or Veteran owed business preference?

iv. Changes to the PO terms and conditions (this will subtract points)

3. PROFESSIONAL ETHICS AND FAIR BUSINESS PRACTICES

A. Any person involved in the purchasing process for the State, any end users of such goods and services, any Offeror that does business with the state, and any other interested third parties to the procurement process shall enhance the proficiency and stature of the purchasing process by adhering to the highest standards of ethical behavior.

B. The State of Colorado believes that all employees and community partners, whatever their gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, feel valued and respected. We are committed to nondiscriminatory practices and providing equitable opportunities for employment and advancement in all our departments, programs, services, and worksites. We respect and value diverse life experiences and work to ensure that all voices are heard so that a person’s future success is not determined by their identity.

C. Offerors acknowledge that even the appearance of a conflict of interest may be harmful to the State’s interests. Offerors shall disclose in their Bids whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State. Reference §24-18- 201, CRS, et seq. (Proscribed Acts Related to Contracts and Claims); §24-50-507, CRS (Conflict of Interest); §18-8-301, CRS, et seq. (Bribery and Corrupt Influence); §18-8-401, CRS, et seq. (Abuse of Public Office); §6-4-101, CRS, et seq., (Colorado Antitrust Act of 1992); §24-109-105, CRS (Debarment and Suspension); and Procurement Rule R-24-101-107- 01 (Ethics).

D. Offerors must disclose in its Bid any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Offeror regarding the solicitation or its subject matter. Bid submission and signature constitute the Offeror's acknowledgment and binding acceptance of all solicitation requirements, terms, and conditions.

4. AWARD

A. Notice of Award for Qualified Product Catalog

i. A Notice of Intent to Award will be published on Colorado VSS and Bidnetdirect.com//cdoc only.

B. The CDOC reserves the right to award to multiple Offerors if it is determined to be in the best interest of the state.

C. Documents After Award

i. Prior to execution of the Solicitation Award (Qualified Product Catalog), the awarded

Offerors must provide the State with proof of Good Standing with the Colorado Secretary of State (www.sos.state.co.us) and an insurance certificate documenting coverage as required by the Purchase Order Terms and Conditions.

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ii. Insurance Requirements. The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as Attachment 1.

D. The State may negotiate with any Offeror to clarify the Offeror’s Bid or to effect modifications that will make the Bid acceptable or more advantageous to the State in alignment with the requirements as identified in this solicitation; however, any requirements identified in this solicitation may not be negotiated.

E. All awarded Offerors are hereby notified that they must return Exhibits A, B, C, D, E, and F if there are changes (incorporated into this RFP as an Exhibit) as an attachment to their Bid response. Failure to provide the required documentation may result in Bid being disqualified.

F. Protests. Any actual or prospective Offeror who are aggrieved in connection with the solicitation or Award may protest to the Single Point of Contact listed in the Schedule of Activities section and Tina Fay (email to tina.m.fay@state.co.us), CDOC Associate Director of Procurement. The protest shall be submitted in writing within ten business days after such an aggrieved person knows, or should have known, of the facts giving rise thereto.

5. ADMINISTRATIVE INFORMATION

A. Security Provisions:

B. Upon notification of award or full contract execution, the Contractor shall immediately initiate and expedite all these CDOC Enhanced Criminal Background Investigation (background check/fingerprint) requirements. Failure to complete this process within 30 days, or any Contractor-responsible delays that impede completion of this process allowing for performance or services delivery, may trigger (CDOC or state contract rule procedure), including a formal demand to cure or contract termination. Contractor may be given additional consideration by CDOC for extenuating circumstance or delays on a case-by-case determination.

C. All Contractor personnel responsible for delivering goods and providing services to CDOC may be required to complete a criminal history check, background screening, fingerprinting, and drug testing conducted by CDOC. Additionally, CDOC reserves the right to verify your employment history, any disciplinary actions, educational credentials, and professional licenses.

D. The Colorado Revised Statute (C.R.S.) §27-90-111 may apply in specific situations.

E. All Contractor personnel who come onto CDOC property who perform services shall be required to sign a “Consent to Search Authorization” form before CDOC shall permit access to any correctional facility.

a. Only the individual who has provided consent for the search is permitted.

b. Pets are not permitted in vehicles on State property,

c. Alcohol and drugs are prohibited in vehicles on State property,

d. Firearms are not allowed in vehicles on State property.

F. In the event of a facility disturbance or event, CDOC may temporarily detain the entry and exit of all traffic from the facility. All reasonable efforts shall be made to release the Offeror’s personnel and any equipment as quickly as possible while maintaining the security of the CDOC facility.

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G. Cell phones, cameras, tablets, and laptops will be restricted on all CDOC properties.

Accommodation may be made if prior approval is requested at least 4 days in advance, subject to the discretion of the individual facility. East Canon Correctional Prison Complex does not allow cell phones, cameras, tablets, and laptops past checkpoint without prior authorization.

H. No tobacco or vapes, weapons, or other contraband items will be allowed.

I. Accessibility Requirements. All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, of the Colorado Revised Statutes (C.R.S.), et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology (OIT) pursuant to §24-85-103 (2.5), C.R.S. and all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

i. https://oit.colorado.gov/standards-policies-guides/technical-standards-policies

J. CORE Registration. Unless otherwise noted, before the Department can execute a PO for any Offeror, that Offeror must be registered in CORE, which can be completed through Vendor Self Service at www.colorado.gov/vss.

K. Electronic Funds Transfers (EFT). Awarded Offerors are encouraged to sign up for EFT.

L. News Releases. Offerors may not issue any news releases pertaining to this solicitation without the Department’s prior written approval.

M. Taxes. The Department is exempt from all federal excise taxes under Chapter 32 of the

Internal Revenue Code (Registration No. 84-730123K) and from all state and local government taxes C.R.S. §39-26-114(a). The Colorado State and Local Sales Tax Exemption Number is 98-02565. When materials are purchased in certain political subdivisions (for example - City of Denver), the Offeror may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado. This sales tax will not be reimbursed by the State.

6. DEFINITIONS, TERMS, AND ACRONYMS

A. AR means administrative regulation.

B. Awarded Contractor/Vendor/Offeror/Respondent means the Offeror who’s Bid the CDOC determines to be most advantageous and is approved and accepted by CDOC which enables CDOC to undertake a Purchase Order with the Contractor for the purchase of the services or goods or both.

C. Offeror means any organization or individual submitting a Bid in response to a Request for Bid (RFP) solicitation. More generally to mean any organization or individual submitting an offer, Bid in response to any type of procurement solicitation. Same as Offeror, Vendor, or Respondent.

D. Business Day means any day in which the State is open and conducting business, but shall not include Saturday or Sunday or any day on which the State observes the holidays listed in §24- 11-101(1), C.R.S.

E. CCi means Colorado Correctional Industries F. CDOC means Colorado Department of Corrections or State.

G. Chief Procurement Officer means the individual to whom the Executive Director has delegated his or her authority pursuant to §24-102-202, C.R.S. to procure or supervise the procurement of all supplies and services needed by the State.

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H. Contract means any type of state Agreement, regardless of what it may be called (Purchase Order, Agreement, contract, etc.), between a governmental body and a contractor, where the principal purpose is to acquire supplies, services, or construction or to dispose of supplies for the direct benefit of a governmental body. “Contract” includes commitment vouchers as described in §24-30-202 C.R.S.

I. Contract Funds means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under Contract.

J. Contractor means any organization or individual that seeks to provide or is already providing goods or services. Often synonymous with selected, successful, or awarded Offeror, Offeror, or Vendor.

K. CORA means Colorado Open Records Act, §24-72-200.1 et seq., C.R.S.

L. C.R.S. means Colorado Revised Statutes as amended.

M. Offender means member of the CDOC inmate population (including YOS).

N. Bid means an offer in response to a Request for Proposal (RFP) solicitation.

O. RFP means Request for Proposal, a procurement solicitation that seeks offers from organizations or individuals to perform the scope of work or provide goods as defined in the RFP. An RFP is issued with the intent of selecting the most advantageous Bid, making an award to that Offeror(s) and entering into a Contract (Purchase Order). Award selection is based on multiple factors; price being one, but sometimes price may not be the critical factor.

P. SDVOSB means Service-Disabled Veteran-Owned Small Business Participation.

Q. Solicitation means a document issued by a prospective buyer that requests competitive offers from organizations or individuals to sell the goods or services or both that are specified in the document. A solicitation typically results in an award of a Contract or Purchase Order for the goods or services based on an award methodology defined in the solicitation. Types of solicitations issues by the State of Colorado agencies include Request for Proposals (RFP), Invitation for Bid (IFB), Documented Quote (DQ).

R. State Confidential Information means any State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available without breach or any obligation owed by Contractor to the State; (iv) is disclosed to Contractor, without confidentiality obligations, by a third party who has the right to disclose such information; or

(v) was independently developed without reliance on any State Confidential Information.

S. State Fiscal Rules means those fiscal rules promulgated by the Colorado State Controller pursuant to C.R.S. §24-30-202(13)(a).

T. State Fiscal Year means a twelve (12) month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year.

U. State Records means any State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA.

V. Subcontractor means a Offeror selected by the Contractor that enters a contractual relationship with the primary Contractor to carry out the project because of the solicitation.

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W. VSS means the State of Colorado’s Vendor Self-Service System website located at www.colorado.gov/vss. All solicitations published by State agencies and institutions are published on VSS, unless specific entities have been granted to opt out of the program.

Offerors have access to this website.

X. YOS means Youthful Offender System within the Colorado Department of Corrections, Division of Adult Parole, Community Corrections, and Youthful Offender System.