IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 1 of 1

Invitation for Bids State of Colorado

Colorado Department of Corrections

IFB 2026000156

Avigilon Cameras, Accessories, & Licenses March 18, 2026

Sole Point of Contact for this Solicitation is:

Jennifer Garvin – Purchasing Agent IV (doc_purchasing@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a Bid.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado

Department of Corrections.

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 1 of 9

TABLE OF CONTENTS

TABLE OF CONTENTS

1. INTRODUCTION

A. General Information

B. Background

C. Sole Point of Contact

D. Schedule of Activities

E. Anticipated Contract Term

2. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

3. SCOPE OF WORK

A. Scope of Work and Deliverables

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

B. Timeliness of Bid Submission

C. Bid Pricing

D. General Administrative Information

E. Public Opening of Bids - Virtual

E. BID FORMAT AND CONTENT

A. Bid Evaluation and Award

B. Single Bid

C. Notice of Award

F. DOCUMENTS AFTER AWARD

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 2 of 9

ATTACHMENTS:

1. Exhibit A – Vendor IFB Checklist

2. Exhibit B – Required Vendor Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D – Equipment List & Price Proposal

5. Exhibit E – Vendor Disclosure Statement

6. Exhibit F – Purchase Order Terms and Conditions

7. Exhibit G – General Administrative Information

8. Attachment A – Insurance Information

9. Attachment B – Consent to Search

10. Attachment C - Facility List and Delivery Address

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 3 of 9

1. INTRODUCTION

A. General Information

On behalf of the State of Colorado, Colorado Department of Corrections is issuing this Invitation for Bids (IFB) for Avigilon Cameras, Accessories, and Licenses to be delivered to six (6) locations.

B. Background

All information contained within this IFB, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this IFB.

C. Sole Point of Contact

i. The State’s sole point of contact for this solicitation is Jennifer Garvin, Purchasing Agent IV, who can be reached by email at:

doc_purchasing@state.co.us. However, questions and inquires concerning this solicitation must be submitted through BidNet Direct, please see section H, items i. - vi. below for additional instructions.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in disqualification from Award consideration.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and BidNet

Direct is March 18, 2026.

b. Written inquiries must be submitted through BidNet Direct no later than

March 24, 2026 by 2:00pm MT.

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 4 of 9

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is March 26, 2026.

d. All bids must be submitted in the method described below no later than

April 1, 2026 by 1:00pm MT.

e. The estimated date for the publication of an Intent to Award on

Colorado VSS and BidNet Direct is April 2, 2026.

E. Anticipated Contract Term

i. The anticipated term of the awarded purchase order will be for a one-time purchase, a single order for the specified items and quantities.

ii. The State is not responsible for any goods delivered or services performed by the awarded Offeror without a State issued Purchase Order.

H. Offeror Inquiries

i. Offerors must submit written inquiries concerning this IFB to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

ii. The State, may not accept inquiries received after the date and time indicated in the schedule of activities.

iii. All inquiries should be clearly marked with the IFB number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

iv. List each question separately.

v. The CDOC will publish responses to Offerors inquiries collectively, in a timely manner, as a modification on Colorado VSS and bidnetdirect.com//cdoc.

vi. Offerors shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 5 of 9

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

i. The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and

Conditions, included in this solicitation as an Exhibit F, prior to execution of the Purchase Order. Attachment A has information to determine what insurance will be needed for this solicitation.

3. SCOPE OF WORK

A. Scope of Work and Deliverables

i. This section describes the deliverables sought through this IFB and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this IFB. The Scope of Work is intended to provide interested

Offeror’s with sufficient basic information to submit a bid. It is not intended to limit a bid’s content or exclude any relevant or essential data.

ii. Specifications

a. The Colorado Department of Corrections is seeking an Offeror that can provide Avigilon Cameras, Accessories, and Licenses (NO SUBSTITUIONS) to update and replace the camera equipment for six (6) facility locations. Installation is not needed; this solicitation is for equipment only.

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 6 of 9

b. The itemized list of equipment and quantities requested can be found on

Exhibit D – Equipment List & Price Proposal.

c. Delivery of all items must be on or before June 30, 2026. This is a non-negotiable requirement, Offerors should take this into consideration before submitting their offer.

d. Pricing will be considered all inclusive, any freight, shipping, or surcharges must be reflected in the per item cost.

(a) See Attachment C, for a list of the facilities and shipping addresses.

Each facility will coordinate and schedule their delivery with the awarded offeror.

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

For this solicitation, bids will only be accepted using bidnetdirect.com//cdoc. No other electronic methods or hard copy submissions will not be accepted. Please note the following:

i. Please do not encrypt your documents/emails/questions.

Bidnetdirect.com//cdoc sends an email confirmation if the proposal was uploaded correctly.

ii. The filename on the submitted documents should include the following title:

IFB CAAA 2026000156, Avigilon Cameras & Accessories, and also including the

Offeror’s name.

iii. The solicitation submission application typically uploads bids within five minutes. Offerors are advised to submit bids no later than one hour prior to the Bid Submission Deadline to ensure the bid has been received.

iv. The solicitation submission application should be used for bid submission and written inquiries.

B. Timeliness of Bid Submission

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 7 of 9

i. A Bid received after the submission deadline shall not be opened and shall be rejected as a late bid, unless otherwise permitted by the Procurement

Official in accordance with Procurement Rule R-24-103-201-10.

ii. Responsibility for ensuring that an Offeror’s bid is received on time rests with the Offeror. Reasonably foreseeable problems inherent in the delivery of bids are not extraordinary circumstances permitting acceptance of late bids.

C. Bid Pricing

i. Bid pricing must remain firm during the initial term of the Purchase Order.

ii. Pricing must include any fees associated with the delivery of the goods or services, including, but not limited to, shipping and installation.

D. General Administrative Information

Please see Exhibit G for General Administrative Information.

E. Public Opening of Bids - Virtual

The public bid opening will be held virtually. See the Schedule of Activities in

Section 1 above for additional information. The State will prepare a register of bids, which shall include the name and amount of the bid submitted by each

Offeror.

E. Bid Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Bids must follow the format outlined with electronic copies of each document provided as instructed. Bid sections should be tabbed, clearly identifiable, and contain the following. Please verify all information listed below is filled out, signed, and is attached with your Bid.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 8 of 9

c. Exhibit D, Equipmnt List & Price Proposal

d. Exhibit E, Vendor Disclosure Statement

5. AWARD INFORMATION

A. Bid Evaluation and Award

i. Following determination of acceptability of goods or services, bids shall be evaluated to determine which Offeror offers the lowest cost to the State in accordance with the specifications of this solicitation.

ii. Discussions with bidders (Offerors) are permitted only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

iii. In the event an evaluation based on value analysis or other cost formulas will be used, this information must be included in this solicitation.

iv. A contract may not be awarded to an Offeror submitting a higher quality item than that designated in this solicitation unless such Offeror is also the lowest bidder as determined by value analysis or life cycle cost formulas as permitted in section 24-103-202, C.R.S., and Procurement Rule R-24-103-202-

02.

v. The provisions of Section 24-103-904, C.R.S., which require a preference for environmentally preferable products, apply to this solicitation. See Appendix

A for additional information.

vi. The award shall be made to the lowest responsible and responsive bidder

(Offeror) whose bid meets the requirements and criteria set forth in this solicitation.

B. Single Bid

If only one bid is received in response to a solicitation, an award may be made to the single bidder (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-

02(d).

IFB 2026000156 Avigilon Cameras, Accessories & Licenses Page 9 of 9

C. Notice of Award

A Notice of Intent to Award will be published on Colorado VSS and

Bidnetdirect.com//cdoc.

F. Documents After Award

Prior to Purchase Order execution, the awarded Offeror must provide the State with proof of Good Standing with the Colorado Secretary of State (www.sos.state.co.us) and an insurance certificate documenting coverage as required by the Purchase

Order.