UNSPSC 44122016: Document holder

UNSPSC 44122016 Document holder (Commodity) encompasses document custodian services for mortgage loan portfolios, where state and local housing finance agencies procure specialized vendors to manage, verify, safeguard, and control mortgage documents across government-sponsored enterprise (GSE) lines of business. State and local housing finance agencies are the primary issuing bodies under this code, with the New Jersey Housing and Mortgage Finance Agency (NJHMFA) actively soliciting document custodian services. The work involves quality review and verification of mortgage documents, collateral file management and certification, document receipt and exception clearing, ongoing collateral file storage, and facilitation of mortgage-backed securities issuance. Vendors must meet stringent insurance requirements (General Liability $1,000,000 per occurrence/$2,000,000 aggregate, Umbrella/Excess Liability $5,000,000, Professional Liability $5,000,000, and Cyber Liability $5,000,000) and demonstrate established experience as approved GSE providers. Qualified bidders must also submit SOC 2 reports, disaster recovery plans, and business continuity plans, with all application maintenance, support, and data storage conducted within the United States.

The NJHMFA issued an RFP (Solicitation 2026082) on February 26, 2026, for document custodian services across Ginnie Mae, Freddie Mac, and Fannie Mae, with response due by 11:00 AM EDT on March 25, 2026. The contract covers an anticipated 2,000 loans annually over three years with one optional two-year renewal, managing an existing portfolio of approximately 10,099 loans currently held by the incumbent US Bank. Pricing must be submitted on a firm, fixed-price basis per loan across six core service categories with no escalation over the contract period. Evaluation weighs Experience (35%), Management (25%), Cost (30%), Responsiveness (5%), and minority/women/small/veteran-owned business certifications (5%); while no formal set-aside applies, the NJHMFA actively encourages SBE, Disabled Veteran-owned, MBE, and WBE participation with an additional 5 percentage points in bid scoring. A bid guarantee of 10 percent of total bid price (capped at $20,000) and performance and payment bonds equal to 100 percent of the contract amount upon award are required.