NIGP 61548: Holders, Form and Memo (Including Spindles)

NIGP 61548 Holders, Form And Memo (Including Spindles) is an Item code under which state and local governments procure document custodian and storage services for mortgage loan files and related financial records. The New Jersey Housing and Mortgage Finance Agency's recent RFP for document custodian services illustrates the scope: the selected vendor manages collateral file folders, document receipt and exception clearing, file certification, collateral file storage, and related custodial services for single-family mortgage loans across multiple secondary market platforms. Issuing bodies under this code include housing finance agencies and related state financial institutions responsible for mortgage securitization and document stewardship. The work involves quality review, verification, safekeeping, and custodial control of loan documentation, with responsibility for monthly and weekly file shipments, disaster recovery capability, and SOC 2 compliance.

The NJHMFA's procurement, posted February 26, 2026 with a response deadline of March 25, 2026, represents the code's primary documented recent activity. The agency anticipates processing approximately 2,000 loans annually across a three-year contract term with an optional two-year renewal, managing an existing portfolio of approximately 10,099 total loans currently held by the incumbent provider, US Bank. Pricing is submitted on a firm, fixed-price per-loan basis across six core service categories, with evaluation weighted toward experience (35 percent) and cost (30 percent); SBE, MBE, WBE, and Disabled Veteran-owned business certifications receive an additional 5 percentage points in scoring despite the absence of mandatory set-asides. New Jersey is the identified jurisdiction with documented recent activity under this code.