UNSPSC 44102901: Travel kits for office machines

UNSPSC 44102901 Travel kits for office machines is a Commodity code that in recent state and local practice encompasses office equipment supply and maintenance contracts rather than discrete travel kits — the term reflects catalog-based procurement frameworks through which jurisdictions source copying machines, parts, and repair services. The code sees activity across cooperative purchasing vehicles (such as Region 7 Purchasing Cooperative), county governments, and other local entities. Recent solicitations frame the work as establishing discount contracts for copy machines and related supplies (typically two-year terms with renewal options), preventative maintenance and repair services for office and facility appliances across multiple county-owned locations, and equipment supply arrangements through regional purchasing consortia. Evaluation criteria emphasize competitive pricing, favorable commercial terms including discount percentages and shipping options, and vendor compliance with standard terms and conditions; technical specifications receive less weight.

Activity under this code concentrates in Texas and the Pacific Northwest, with Region 7 Purchasing Cooperative (serving multiple Texas school districts and entities) posting a catalog discount bid for copy machines (Solicitation CM2628, due September 29, 2026) with estimated total expenditures of $9,378,324 over a two-year contract running through October 15, 2028. Monroe County Board of County Commissioners in Florida issued an RFP (RFP641, due August 25, 2026) for countywide appliance repair services covering on-site repair, preventative maintenance, parts supply, and replacements across County-owned facilities, with a two-year initial term and County options to renew for up to five additional one-year periods. Sourcewell, a State of Minnesota cooperative, posted an RFP (061626, due June 16, 2026) for law enforcement equipment on behalf of participating Washington state counties and numerous other jurisdictions, though the law enforcement framing diverges from the code's nominal scope and represents peripheral activity.