T004--COMMUNITY MAPPING PROJECT
THIS IS FOR INFORMATIONAL PURPOSES ONLY
Draft Performance Work Statement- Community Mapping
The Department of Veterans Affairs National Contracting Office 6 (NCO6) is requesting comments on a draft Performance Work Statement (PWS) for community mapping effort to help inform NC Veterans and Transitioning Service Members (TMS) of the services that are available to them in their community.
NCO6 is requesting industry comments/suggestion regarding the draft PWS.
This request is intended to gather information only to help develop a PWS that is consistent with commercial/industry standards and practices.
Due Date: February 17, 2023 @ 2:00pm
Please provide comments and send to : Terry.brooks@va.gov
B.3 Performance Work Statement
1. Purpose: The purpose of the community mapping effort is to inform NC Veterans and Transitioning Service Members (TMS) of the services that are available to them in their community so they can be utilized when most needed. Additionally, the effort can illustrate areas of saturation and gaps in services offered to facilitate decision-making on ongoing. funding. A successful effort will not only require data collection and analysis, but also best practice project management and communications expertise.
2. SCOPE OF WORK: The contractor shall provide all labor/Program Management and team, materials, supplies and/or services necessary to conduct assessments of the services available to Veterans and TSMs in North Carolina and are often based on the needs of the community. VISN 6 is coordinating with local, regional, state, and federal entities to identify the services available in North Carolina that meet the needs of regionally diverse local Veterans and TSMs. The effort is to identify the over 36,000 providers in 100 counties, seven CVEBs, four VAMCs, one VARO, and three state agencies that Veterans may utilize for services. The database must be searchable by county and type of service.
3. Meetings Contractor will schedule and coordinate weekly meetings with VISN Team, providing weekly updates.
4. Program Management / Team Responsibilities:
PM shall continue to manage the project by ensuring adherence to the project charter
Continue to manage the deliverables
Manage any potential risk and develop mitigation plans for risk
Continue to provide project status and receive feedback on activities needed to complete the project
Ensure quality control measures are in place
5. Program Manager Qualifications:
Must have at least 3 years of experience in consulting for similar projects
Must be knowledgeable of power point, word, excel with excellent verbal and written skills
Must be able to problem solve
Must have Human Centered Design Experience and Certificate, such as Harvard Business School, some examples of acceptable courses
Design Thinking Online Courses IDEO U
User Experience Design Certificate Program eCornell
Human Centered Design Continuing and Professional Studies (pratt.edu)
The Best Design Thinking Certification Courses (2023 Guide) (careerfoundry.com)
The basis of the assessment, at minimum, shall include the following criteria:
Task 1. Strategy & Project Management
Common Agenda. The contractor shall submit an overall strategy for the project through a project charter. The project charter will identify the mission, goals, and overarching activities for the effort along with stakeholder roles and relationships; facilitating a working session with project leadership to create the charter; and ensuring adherence to the charter throughout the project. The project charter will clearly identify team members along with their particular responsibilities and duties for each team member and show milestone dates and the potential risk in not meeting the milestone dates. The document will be submitted to the COR and Contracting Officer within 60 days after the award the contract. The Government must approve the project charter.
Mutually Reinforcing Activities. The contractor shall create a project plan depicting key activities, dependencies, deliverables, and milestones from the project charter; The contractor shall provide weekly status reports and check-ins via emails and face to face meetings highlighting activities completed, upcoming activities, and potential risks and mitigation strategies and incorporating any feed backs from the Government on activities to the COR and Contracting Officer.
Backbone Support. The contractor must Implement a governance structure outlining roles, responsibilities, and decision-making hierarchy; utilizing the project plan to coordinate activities amongst all stakeholders; also providing quality control on all processes, procedures, and products to ensure the Government receives a project charter that is acceptable and the contractor can adhere to and meet the Government expectations.
Continuous Communication. Developing and executing processes, procedures, and tools by which stakeholders will interact and communicate throughout the project with the Government.
Deliverables: Must be delivered within 60 days of contract award
Project Charter
Project Plan
Weekly Status Reports
Monthly Progress Reports
Task 2. Data Collection
. A plan will include:
Desktop Research. Contractor must search relevant documentation such as websites, pamphlets, reports, etc. as an initial baseline for services offered. Contractor must be able to offer a broad range of services such as, health care, social services, career/ employment services, housing, homelessness charities and etc.
Research Interviews. Contractor is responsible for recruiting individuals and will interview with a combination of personal interviews, and teams calls as required with key stakeholders, such as project leadership and sub-committee leads, to understand the Veteran and TSM support landscape. Utilizing the information gathered to meet with service providers regarding offerings provided and population served, coordination with other Veteran-facing services, and best practices in Veteran and TSM outreach and support. Interviews may be conducted virtually or in-person. Example stakeholders include: Veteran Advocacy Organizations, VAMCs, Defense Health Agency (DHA), Medical Treatment Facilities (MTF), State of NC, NC Serves (part of America Serves), UNC School of Public Health, Military Health System Organizations.
Ethnographic Interviews. Contractor will hold iterative interviews and/or focus groups with Veterans, TSMs, and family members throughout the project, to understand their needs and how they best consume information, informing the creation and refinement of a community map prototype
Cataloging. Contractor will create a searchable database of information gathered to act as the back-end of future prototypes. The database will become the property of the Government and can be used by Government in way deemed necessary to the public.
Sub-Committee Coordination. Meet with sub-committee leads, as appropriate, to provide status, coordinate activities, and ensure alignment to GWG goals; utilizing tools such as meeting agendas, minutes templates, and status reports for efficient coordination
Deliverables:
Contractor must provide a resources dataset that will become the property of the Government must be delivered within 180 days of contract award.
Task 3. Data Analysis
The data collected can be utilized for two distinct purposes: 1) to communicate resources available to Veterans and TSMs in their community, and 2) to facilitate funding decisions based on saturation or gaps in service offerings. The presentation of data will vary based on purpose. Analysis of the data will include:
Community Mapping. Contractor will create a visual depiction of services offered at the local, regional, state, and federal levels; analyzing maps, using LEAN methodologies, to determine gaps in service offerings as well as points of saturation; developing findings report. Finding reports will be submitted to the COR and Contracting Officer bi-weekly.
Prototype Development. Contractor will create a working concept for how services identified will be presented to Veterans and TSMs in the community; continue to validate with Veterans/TSMs and stakeholders through working sessions and iterations; submit a final draft of working concept to COR and Contracting Officer for approval. The phototype will be functional online tool connected searchable database where downloading of resources describing where the resources can be found.
Reporting. Present findings and working concept to VISN 6, COR and Contracting Officer.
Deliverables: Delivered 240 days after award
Community Maps Findings Report
Veteran and TSM Interface Working Concept / Prototype - may be released publicly
Task 4. Communications & Stakeholder Engagement
Communication and coordination with key stakeholders, Veterans, and TSMs throughout the project will be key to planning for implementation. Understanding stakeholder roles and Veteran needs from the start and creating a communications plan, accordingly, will facilitate a seamless implementation. Communication efforts include:
Veteran and TSM Outreach. Understanding Veteran and TSM communication preferences based on ethnographic research; contractor will create an outreach plan for dissemination of information to Veterans and TSMs and family members.
Stakeholder Analysis. Identifying stakeholders involved in the project including roles, responsibilities, and preferences; determining how stakeholders will work together as the prototype is implemented; creating a stakeholder analysis report with findings; communicating roles to all stakeholders to gain buy-in prior to implementation submitting to the COR and Contracting Officer.
Ongoing Internal Engagement . Providing regular communications updates to stakeholders (GWG and subcommittees) as needed. Internal Communications Plan elements could include: meeting updates, monthly email updates, managing email box, etc.
Playbook. Documenting the process for creating community maps and prototypes for use in other states such as VA and SC; creating a roadmap for other states to use including resources, tools, and processes used in development of the outreach plan.
Deliverables:
Veteran and TSM Outreach Plan delivered within a 180 days after award
5. Option Years Requirements
Provide monthly updates on the project to GWG and sub committees
Complete as outreach plan
Complete a playbook
Manage Prototype
Provide Community Maps Finding Reports Monthly
Provide an update to the COR and Contracting Officer via letter
36C24623Q0451 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6
2/9/23, 1:03 PM Aircraft Navigational Charting and Mapping Services
The U.S. Marshals Service, Justice Prisoner and Alien Transportation System (JPATS) intends to negotiate and award a sole source purchase order under Simplified Acquisition Procedures (FAR Part 13) to Boeing Digital Solutions, Inc., 55 Inverness Drive East, Englewood, CO 80112, for Aircraft Navigational Charting and Mapping Services to perform pre-flight planning and airborne flight operations. This requirement is a twelve (12) month subscription renewal for the period of performance from October 1, 2020 through September 30, 2021. This notice of intent is neither a request for competitive proposals nor a request for offers. Proposed contract action is for services which the Government intends to solicit only one source. Interested persons may identify their interest and capability to the requirement by providing written notification to the point of contact (POC) no later than 12:00 pm (noon) EST, August 31, 2020. Supporting evidence must be furnished in detail to demonstrate the interested party’s capabilities to perform the requirement for Aircraft Navigational Charting and Mapping Services. Responses received will be evaluated, however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. Responses must be submitted via e-mail to Arlene Dee Carlson, Arlene.carlson@usdoj.gov. Telephone requests or inquires will not be accepted.
15M300-20-Q-A370-0008 Department of Justice US Marshals Service
8/18/20, 9:31 AM T004--COMMUNITY MAPPING PROJECT
Sources Sought Only for the Durham VA Medical Center (VAMC), Durham North Carolina 27705. This is not a request for bids, quotes, or proposals. This is a Sources Sought notice for the identification of potential vendors capable of providing community mapping efforts that are available to Veterans and Transitioning Service Members (TSM). This includes services necessary to conduct assessments of the services available within 3,141 counties in the United States and are often based on the needs of the community. There are basically (4) task, Strategy & Project Management, Data Collection, Data Analysis and Communication & Stakeholder Engagement. First Task is to provide an assessment and shall include at a minimum; a (1) common agenda - of setting an overall strategy for the project through a project charter that identifies the mission, goals and overarching activities for the effort along with stakeholder roles. (2) Mutually Reinforcing Activities of creating a project plan depicting key activities, dependencies, deliverables and milestones, providing weekly status reports, highlighting activities completed, upcoming activities and potential risk and mitigation strategies. (3) backbone support-Implementing a governance structure outlining roles, responsibilities and decision making hierarchy. (4) Continuous Communication Developing and executing processes, procedures and tools by which stakeholders will interact and communicate throughout the project. Second Task is to provide a plan and shall include, (1) Desktop Research, Research Interviews, Ethnographic Interviews, Cataloging, and Sub-Committee Coordination. Third Task is to collect data that can be utilized for (2) purposes; to communicate resources available in the community and to facilitate funding decision based on saturation or gaps in service offered. The analysis shall include, Community Mapping, Prototype Development, and Reporting. The last task is Communication &Stakeholder Engagement. This will include Veteran and TSM Outreach, Stakeholder Analysis, Ongoing Internal Engagement and playbook.
The purpose of this notice is to gain knowledge of potential qualified sources and their business size classification (hubzone, 8(a), small, small disadvantaged, small veteran owned or service disabled veteran owned small business) relative to NAICS 541611. Consistent with Public Law 109-461 VA's Veterans First Contracting Program , first priority would be given to SDVOSB and VOSB concerns, should there be sufficient firms available to compete under a set aside if the requirement goes to solicitation. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation, then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government.
Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: company name, address, point of contact, phone number, Unique Identification numbe, capabilities statement and the list geographical location the respondent is able to service.
(1) Business size (small or large business concern), and number of employees;
(2) Type of small business
a. Service Disabled Veteran Owned Small Business
b. Veteran Owned Small Business
c. Small Disadvantaged
d. HubZone
e. Woman Owned
f. Small Business
Responses to this notice should be emailed to Cherisse Hall, Contracting Officer at e-mail address: terry.brooks3@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 10:00 am e.s.t. on December 6, 2022. This notice is to assist the VA in determining sources only.
All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov.
Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov.
36C24623Q0205 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6
11/29/22, 10:59 AM