NIGP 99872: Office Equipment (Not Copiers), Sale of Surplus and Obsolete Items

NIGP 99872 Office Equipment (Not Copiers), Sale of Surplus and Obsolete Items is an Item code under which state and local governments dispose of retired or confiscated equipment through competitive bidding and trade arrangements with licensed resellers and vendors. Recent solicitations show the code encompasses the full lifecycle of surplus asset disposition: police departments trade confiscated firearms for replacement weapons, school districts seek resellers for retired Apple devices, libraries contract for marketing and sale of surplus materials, and city governments maintain existing managed print service operations by refreshing equipment fleets. The issuing bodies span multiple tiers—municipal police departments and city procurement offices, county library systems, and independent school districts—all pursuing disposition or refresh transactions for equipment no longer in operational use. Most solicitations treat disposition as a revenue-generating activity where bidders compete for the privilege of managing or purchasing surplus stock, with awards based on highest credit value, lowest cost, or best overall proposal quality. Vendors must often hold specialized credentials (federal firearms licenses for firearm sales, R2 certification for electronics resale) and comply with data security, audit, and compliance requirements tied to the original asset category.

Recent activity spans Georgia, Texas, Missouri, and Arizona. Columbus Consolidated Government Police Department posted RFB No. 27-0010 on September 16, 2026, requesting sealed bids for trade or credit of 306 used and confiscated firearms plus seven upper receivers for Heckler & Koch MR556 A4 rifles, with bids due October 14, 2026 at 2:30 PM ET and virtual bid opening the same day; bidders must hold current Federal Firearm License and state firearm dealer credentials. Harris County Public Library issued ITB 260208 on July 17, 2026, seeking a one-year contract for disposition and sale of surplus library materials, with bids due August 3, 2026 and contract commencement approximately October 1, 2026. Parkway School District in Missouri posted RFB 26-136 on May 12, 2026, soliciting an Apple reseller for retired iMacs, Mac Minis, MacBooks, iPads, and Apple TVs under a three-year agreement with optional extensions, with bid closing at May 22, 2026 at 11:00 AM CST and vendor notification tentatively scheduled for June 11, 2026. The City of Tucson issued RFP 260204 on April 24, 2026, for comprehensive managed print services supporting 107 city locations, 324 multi-function devices, and 193 network printers across approximately 5,000 users, with a non-mandatory pre-submittal meeting on April 29, 2026, written questions deadline of May 5, 2026, and competitive sealed offers due May 27, 2026 at 2:00 PM Arizona local time; the resulting contract runs five years from February 1, 2027 through January 31, 2032, with optional five additional one-year extensions.