NIGP 95111: Filing Fees, Documents

NIGP 95111 Filing Fees, Documents is an Item code addressing consulting and advisory services that state and local governments procure to establish, review, and optimize fee structures for government services and records management. The County of San Mateo's Assessor-County Clerk-Recorder-Elections Department recently issued RFP 2026RFP00275 to conduct a comprehensive user fee study covering assessor, clerk, recorder, and elections services, demonstrating the practical scope of work: evaluating existing fees, collecting and analyzing financial data, cataloging current fee activities, identifying potential new fee services, conducting departmental interviews, performing fee modeling and benchmarking against comparable jurisdictions, and developing revised fee schedules and recommendations for elected officials. This code encompasses the consulting, research, and analytical work required to support jurisdictions' fee-setting processes and revenue optimization across departments that generate user fees through records filing, recording, document services, and licensing activities. Issuing bodies under this code include county assessor, clerk, recorder, and election offices—the traditional custodians of high-volume filing and records services that operate fee-based service models.

The recent opportunity in San Mateo County, California (RFP posted March 30, 2026, with proposals due March 30, 2026) represents the visible activity under this code. San Mateo's procurement included local preference points (5–10 percent) for local businesses, local nonprofits, and small/micro businesses or nonprofits certified under County Ordinance Code Chapter 2.89, required proposers to demonstrate at least four years of relevant consulting experience within the last seven years, and evaluated firms on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). Interviews were tentatively scheduled for April 13, 2026, and the contract term was one year with no renewal options mentioned. The County did not disclose a specific budget range, though the availability of separate contract templates for amounts under and over $200,000 indicates flexibility in final award value. No other recent state and local opportunities are present in the source.