RFQt Real Estate E-Recording

The City of Fort Worth's Purchasing Division has issued a Request for Quote (RFQt) #26-0018 for Real Estate E-Recording services targeting the Property Management Department in Tarrant County, Texas. The procurement seeks an authorized E-Recorder to provide electronic recording of real estate documents through a secure, web-based portal that allows city staff to upload, record, and retrieve documents electronically within 24-48 hours. Vendors must be authorized as an E-Recorder with Tarrant County, possess a minimum of two years of experience in similar services, and provide ongoing customer support during normal business hours. The quote evaluation will consider multiple factors including unit price, total quote price, terms and discounts, delivery date, testing results, vendor's past performance, and estimated maintenance costs. Key submission requirements include electronic submission through the Euna Portal, with quotes due by November 17, 2025, and a proposal acceptance period of 90 calendar days after the opening date.

The procurement is subject to the City of Fort Worth's Small Business Program, potentially offering opportunities for disadvantaged or local enterprises. Vendors must register for direct deposit payments and complete standard documentation including Form W-9 and a Conflict of Interest Questionnaire. The initial contract term is one year, with options to renew for up to four additional one-year periods. While specific budget ranges are not explicitly detailed, the vendor will be reimbursed for recording costs paid through Tarrant County's escrow system, with no markup allowed on county fees. Administrative or service fees must be listed separately on the bid table. The City reserves the right to make multiple awards and will select the lowest responsive and responsible bidder. Successful vendors must also provide comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation, with specific coverage limits to be verified through insurance certificates.