Certified SB/MB/DVBE Only* Routine and Non-Routine Heating, Ventilation, and Air Conditioning Services in Riverside County

The California Department of Transportation (Caltrans) has issued an Invitation for Price Quote (IFPQ) for Routine and Non-Routine Heating, Ventilation, and Air Conditioning (HVAC) Services specifically targeting facilities in Riverside County, including Lake Riverside CDP and Riverside City. The procurement seeks a contractor to provide comprehensive HVAC maintenance and repair services across 10 different Maintenance Stations, with services to be performed during routine hours of 7:00 AM to 3:00 PM, Monday through Friday, and potentially outside normal business hours for non-routine services. Bidders must possess a valid C-20 Warm-Air Heating, Ventilation, and Air-Conditioning license and be registered with the Department of Industrial Relations. The contract will cover preventative maintenance of HVAC systems and ice machines, including site inspections, equipment assessments, cleaning, parts replacement, and compliance with state regulations and safety standards. Key submission requirements include a total price quote proposal not exceeding $461,000, with quotes due by 5:00 PM on October 20, 2025, and a proposed award date of October 27, 2025. A Payment Bond will be required for Service Requests exceeding $25,000, and prevailing wage rates will apply for work exceeding $15,000.

The contract is exclusively reserved for certified Small Businesses (SB), Micro Businesses (MB), Small Businesses for Public Works (SB-PW), or Disabled Veteran Business Enterprises (DVBE). Contractors must maintain current certification in one of these enterprise categories to be eligible for the solicitation. The contract duration will be three years, commencing on December 15, 2025, and expiring on December 14, 2028. The total contract value is set at $461,000, which represents the maximum allowable budget for all HVAC services during the contract period. While no incumbent vendors are specifically mentioned, the solicitation emphasizes comprehensive maintenance requirements that include detailed service reporting, equipment inspections, and adherence to comprehensive maintenance protocols. Contractors will be responsible for maintaining and servicing various HVAC systems across multiple facilities, with an expectation of high-quality, reliable service that meets all state regulatory standards and ensures optimal system performance.