COM document scanning
Active Release Competitive Sealed Bidding Illinois Awarded
- Contract number
- 23-448DOIT-ADMIN-P-56267 Release 90
- Awardee
- Com Microfilm Company
- Contracting organization
- IT511 - IT
- Contract amount
- $1,583,650
Award facts
- Completion date
- NIGP code
- UNSPSC codes
- 81112205 Database management system software maintenance
- 81112212 Customer relationship management software maintenance
- 81112213 Accounting software maintenance
- 81112217 Industry specific software maintenance
- 81112220 Server software maintenance
- 81112200 Software maintenance and support
- 81112201 Maintenance or support fees
- 81112204 Operating system software maintenance
- 81112208 Security and protection software maintenance
- 81112215 Content management software maintenance
Show all 27
- 81112216 Educational or reference software maintenance
- 81112218 Network application software maintenance
- 80161604 Information technology IT management services
- 81111811 Technical support or help desk services
- 81112203 Firmware patching or upgrade service
- 81112214 Content authoring and editing software maintenance
- 81161501 Software application administration service
- 71131022 Production system optimization service
- 81111802 Mainframe administration services
- 81112206 Information retrieval or search software maintenance
- 81112207 Video conferencing software maintenance
- 81112209 Development software maintenance
- 81112210 System management software maintenance
- 81112211 Enterprise resource planning software maintenance
- 81112219 Computer game or entertainment software maintenance
- 81112221 Point of sale software maintenance service
- 81112222 Facility operation and maintenance management software maintenance
Award details come from bidbuy.illinois.gov. Updated .
About this award
The State of Illinois, through its Information Technology (IT) organization, awarded a competitive sealed bidding contract to Com Microfilm Company (Vendor ID: V00000878) for document imaging and records management services. The contract, designated 23-448DOIT-ADMIN-P-56267, was awarded on September 1, 2026, with a performance period extending through June 30, 2030. The total contract value is $1,583,650.00.
The scope of services encompasses scanning and storage of document images and drawing images at unit rates of $0.079 and $0.93 per image, respectively, along with production of original image compact discs and digital versatile discs at $1.00 per unit. Additional services include document preparation activities such as staple removal and form alignment at $25.98 per unit, and destruction of original documents and drawings at a rate of $0.18 per pound. These services support Illinois state government records management and digital preservation objectives throughout the four-year contract period.
Line items
| Item | Total |
|---|---|
| Cost per scanned and stored document image | $0.79 |
| Cost per scanned and stored drawing image | $0.93 |
| Cost of original image CD/DVD (8 per week) | $3.00 |
| Fee for document preparation (removing staples, aligning forms, etc.) | $649.50 |
| Cost of destruction of original documents/drawings per pound. | $0.36 |
Quick answers
Who was awarded contract 23-448DOIT-ADMIN-P-56267?
Contract 23-448DOIT-ADMIN-P-56267 was awarded to Com Microfilm Company by IT511 - IT in Illinois on September 1, 2026.
How much is contract 23-448DOIT-ADMIN-P-56267 worth?
Its contract amount is $1,583,650.
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