Emergency Notice - Cutover and Data Conversion Support

The State of Illinois Office of the Comptroller awarded a $198,000 emergency purchase contract to Gartner, Inc. on March 12, 2026, for conversion and cutover activities supporting the Statewide Accounting Management System (SAMS) Modernization Project. The contract, designated 26-360IOC-IOC36-P-93368, is scheduled for completion on June 9, 2026, providing a 90-day period of service delivery. The emergency procurement was authorized under 30 Illinois Compiled Statutes 500/20-30(a) and procured through the Illinois Procurement Office's IOC36001 Procurement organization to ensure the integrity of state financial records during the system modernization transition.

Gartner will deliver expert guidance and oversight for data conversion and system cutover activities, including planning and execution support, data mapping, mock conversion validation, and post-conversion data integrity verification. The vendor will assign a dedicated Cut-over and Data Conversion Lead to serve as an active project team member, providing bi-weekly progress reports to the SMOD Project Manager and stakeholders. The emergency procurement determination was based on Gartner's existing partnership with the IOC during the ongoing modernization initiative and its specialized expertise in data conversion methodology, with funding sourced from state appropriated accounts.