Signed Emergency Purchase Statement v.25.2 - 3-11-26.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 60601State:ILCity:ChicagoAddress: 200 West Jackson St.

Vendor: Gartner, Inc.

Zip: 62704State: ILCity:SpringfieldAddress: 325 W. Adams

Division: IOC State AccountingAgency: IL Office of the Comptroller

Emergency Purchase Details Reference

#: 26-360IOC-STATE-B-51498

Emergency Category (select the appropriate option from the drop-down menu below):

To ensure integrity of State records

Reason for selection of this particular vendor:

The Illinois Office of Comptroller (IOC) has partnered with Gartner during segments of the ongoing Statewide Accounting Management System (SAMS) Modernization Project (SMOD). A previous contract was entered into via a National Association of State Procurement Officials (NASPO) master contract and corresponding participating addendum that has since expired.

Utilizing the NASPO master contract allowed for shorter term engagements that were tailored to meet the immediate needs of the IOC in terms of both scope and length of the engagements.

Following a period in the project timeline, the IOC now needs to re-engage Gartner to utilize its expertise in data conversion methodology and practice to ensure that the required data conversion is completed within the IOC's condensed project timeline window. The IOC was previously informed that the Department of Innovation and Technology has been working with Gartner on a new participating addendum to allow utilization of the current NASPO master contract since January 2026. The IOC determined that waiting for the completion of the participating addendum was preferred over a stand-alone sole source procurement due to the ability to leverage the economies of scale cost advantages provided by NASPO pricing. However, completion of the participating addendum to engage the NASPO master contract is taking longer than anticipated and the need for cut-over and data conversion services is now imminent, necessitating the need for an emergency procurement.

Gartner is honoring the NASPO pricing for this emergency contract.

Description of supplies or services to be provided:

The vendor will providing expert guidance for cut-over and data conversion oversight planning and execution. In coordination with the Vendor's Cut-over Lead, the vendor will participate in cut-over planning and oversee approved cut-over activities and data conversion processes on behalf of the IOC. The vendor's Cut-over and Data Conversion Lead will contribute as an active member of the SAMS Modernization Project (SMOD) team, applying best practices to support business continuity, data mapping, mock conversion validation and post conversion data integrity verification efforts, while managing issue resolution and stakeholder alignment in coordination with the SMOD PMO. Progress on key cut-over and data conversion activities will be reported to the SMOD Project Manager and stakeholders on a bi-weekly basis.

This emergency procurement allows uninterrupted access to the vendor's services for a period of 90 days.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 60601State:ILCity:ChicagoAddress: 200 West Jackson St.

Vendor: Gartner, Inc.

Zip: 62704State: ILCity:SpringfieldAddress: 325 W. Adams

Division: IOC State AccountingAgency: IL Office of the Comptroller

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The short-term nature of this purchasing cycle does not allow vendor to establish secure, reliable partnerships with BEP certified businesses with verifiable experience in the area of cut-over and data conversion services to subcontract on this emergency procurement. In addition, the IOC has past contract experience with the vendor related to the ongoing Statewide Accounting Management System (SAMS) Modernization Project (SMOD) that will allow the vendor to expertly guide the cut-over and data conversion bringing confidence to this project.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Mar 12, 2026 Estimated End Date*: Jun 9, 2026

Amount of this expenditure is: $198,000 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief Procurement Officer

Printed Name: Ignacio Cuevas Date: Mar 11, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Following a period in the project timeline, the IOC now needs to re-engage Gartner to utilize its expertise in data conversion methodology and practice to ensure that the required data conversion is completed within the IOC's condensed project timeline window. The IOC was previously informed that the Department of Innovation and Technology has been working with Gartner on a new participating addendum to allow utilization of the current NASPO master contract since January 2026. The IOC determined that waiting for the completion of the participating addendum was preferred over a stand-alone sole source procurement due to the ability to leverage the economies of scale cost advantages provided by NASPO pricing. However, completion of the participating addendum to engage the NASPO master contract is taking longer than anticipated and the need for cut-over and data conversion services is now imminent, necessitating the need for an emergency procurement.

Gartner is honoring the NASPO pricing for this emergency contract.

ExplanationSuppliesServices: The vendor will providing expert guidance for cut-over and data conversion oversight planning and execution. In coordination with the Vendor's Cut-over Lead, the vendor will participate in cut-over planning and oversee approved cut-over activities and data conversion processes on behalf of the IOC. The vendor's Cut-over and Data Conversion Lead will contribute as an active member of the SAMS Modernization Project (SMOD) team, applying best practices to support business continuity, data mapping, mock conversion validation and post conversion data integrity verification efforts, while managing issue resolution and stakeholder alignment in coordination with the SMOD PMO. Progress on key cut-over and data conversion activities will be reported to the SMOD Project Manager and stakeholders on a bi-weekly basis.

This emergency procurement allows uninterrupted access to the vendor's services for a period of 90 days.