Indefinite Delivery Contract HE125425DE048

The Department of Defense Education Activity (DoDEA) awarded a single-award Indefinite Delivery/Indefinite Quantity contract to Contract Application Programming Inc. (doing business as C.a.p.), a woman-owned small business based in Bixby, Oklahoma, on September 8, 2025. The contract, valued at $75,497.00, extends through March 8, 2031, and procures a cloud-based, vendor-hosted Student Activity Fund Accounting Solution to support financial management operations across 62 DoDEA schools worldwide. C.a.p. will deliver a comprehensive accounting system capable of managing student activity funds ranging from $10,000 to $100,000 annually per school, with functionality supporting multiple currencies including U.S. dollars, Euros, Japanese Yen, South Korean Won, and British Pounds. The solution must include electronic payment capabilities, comprehensive reporting tools, Section 508 accessibility compliance, and strict cybersecurity requirements including potential FedRAMP Level 2 standards. Performance will occur primarily in Alexandria, Virginia, with services extending to DoDEA schools across the Americas, Europe, and Pacific regions on U.S. military installations.

The contract encompasses subscription services, implementation fees, professional learning sessions, product training, and transition planning support to facilitate deployment of the accounting system across DoDEA's global school network. C.a.p. must provide three professional learning sessions annually and transition support services while accommodating various user roles including bookkeepers, fund custodians, principals, and headquarters program managers. The contract structure includes a base year beginning September 8, 2025, with four option years extending through September 2030, plus a potential six-month extension. The procurement was solicited as an unrestricted opportunity under North American Industry Classification System code 518210 with no set-aside designations, replacing the previous contract (HE1254-20-D-0030) that expired September 7, 2025. Evaluation was conducted using a Lowest Price Technically Acceptable approach, assessing technical capability, pricing, and representations and certifications to ensure C.a.p. could deliver the necessary functionality and performance standards required by DoDEA's student activity fund management operations.