HQ AFRC Yellow Ribbon Reintegration Program Event Planning Services
***DRAFT RFP*** Questions/Comments Due 23 July 2021, 5:00 PM EST Daylight
HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS).
This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition.
This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation.
The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services. The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months.
The anticipated CLIN structure is as follows:
0001 – In-Person/Hybrid Event Planning and Administrative Services IAW PWS 1.4.1, 1.4.1.2, 1.4.1.4-8, and 1.4.6
0002 – CDRL A001 – Venue Recommendations IAW PWS 1.4.1.2
0003 – CDRL A002 – Contracted Information IAW PWS 1.4.1.2
0004 – CDRL A003 – Monthly Status Reports IAW PWS 1.4.1.5
0005 – CDRL A004 – Childcare Services and Credentials IAW PWS 1.4.5.1
0006 – CDRL A005 – Lodging Status Reports IAW PWS 1.4.13
0007 – CDRL A006 – Training Session Recording IAW PWS 1.4.2.1
A. 1-3 Sessions
B. 4-6 Sessions
C. 7-9 Sessions
D. Each additional session over 9
0008 – CDRL A007 – On-line Participant List IAW PWS 1.4.2.1 and 1.5.2.1
0009 – CDRL A008 – Adult and Children Meal and Refreshment Menus IAW PWS 1.4.4.1-4
0010 – Childcare Services – Saturday and Sunday IAW PWS 1.4.5
A. 30 Children or below
B. 31-60 Children
C. 61-90 Children
D. 91-120 Children
E. 121-150 Children
F. 151-180 Children
G. 181-210 Children
H. 210-240 Children
I. Each additional child over 240
0011 – Childcare Services – Evening IAW PWS 1.4.5
A. 30 Children or below
B. 31-60 Children
C. 61-90 Children
D. 91-120 Children
E. 121-150 Children
F. 151-180 Children
G. 181-210 Children
H. 210-240 Children
I. Each additional child over 240
0012 – Event Receiving and Distribution IAW PWS 1.4.7
0013 – General Hotel Rooms and Space IAW PWS 1.4.2, 1.4.3, 1.4.8, 1.4.8.1, 1.4.8.3, 1.4.8.4.2, 1.4.8.6, 1.4.8.8, 1.4.9, 1.4.10, and 1.4.11 (Event Signage, Registration Area, Information Fair, Friday Meeting Room, Counseling Room, Command Post, Flatbed Carts, Luggage Storage Area/Room, and Daily Parking Passes)
0014 – General Session Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.2
0015 – Hybrid General Session Room IAW PWS 1.4.2, 1.4.3, 1.4.2.1, 1.4.8.3, and 1.4.8.4.3
A. 1 Room
B. 2 Rooms
C. 3 Rooms
D. 4 Rooms
E. Each additional room over 4
0016 – Breakout Rooms IAW PWS 1.4.2, 1.4.3, 1.4.8.4, and 1.4.8.4.1
A. 7 Rooms
B. 8-9 Rooms
C. 10-11 Rooms
D. 12-13 Rooms
E. 14-15 Rooms
F. 16 Rooms
G. Each additional room over 16
0017 – Hybrid Breakout Rooms IAW PWS 1.4.2, 1.4.2.1, 1.4.3, 1.4.8.4, and 1.4.8.4.1
A. 1 Room
B. 2 Rooms
C. 3 Rooms
D. 4 Rooms
E. 5 Rooms
F. 6 Rooms
G. Each additional room over 6
0018 – Teen Room IAW PWS 1.4.2, 1.4.3, and 1.4.8.5
A. 1 Room
B. 2 Rooms
0019 – Childcare Rooms IAW PWS 1.4.2, 1.4.3, and 1.4.8.7
A. 1 Room
B. 2 Rooms
C. 3 Rooms
D. 4 Rooms
E. 5 Rooms
F. 6 Rooms
G. 7 Rooms
H. Each additional room over 7
0020 – Food Services – Saturday and Sunday Meals IAW PWS 1.4.4 and 1.4.4.1-3
A. 250 Attendees or below
B. 251-350 Attendees
C. 351-450 Attendees
D. 451-550 Attendees
E. 551-650 Attendees
F. 651-750 Attendees
G. Each additional attendee over 750
0021 – Food Services – Dinner Meals IAW PWS 1.4.4 and 1.4.4.1-2
A. 250 Attendees or below
B. 251-350 Attendees
C. 351-450 Attendees
D. 451-550 Attendees
E. 551-650 Attendees
F. 651-750 Attendees
G. Each additional attendee over 750
0022 – Food Service – Refreshments IAW PWS 1.4.4 and 1.4.4.4
A. 250 Attendees or below
B. 251-350 Attendees
C. 351-450 Attendees
D. 451-550 Attendees
E. 551-650 Attendees
F. 651-750 Attendees
G. Each additional attendee over 750
0023 – Virtual Event Planning and Support Services IAW PWS 1.5, 1.5.2, 1.5.2.1, and 1.5.3
This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico.
FA664321R0001 Department of the Air Force Reserve Command
7/1/21, 10:51 AM Yellow Ribbon Reintegration Program (YYRP) Event Planning Services (EPS)
HQ AFRC proposes to award a new Firm Fixed Price (FFP) commercial Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS). This requirement will be solicited as a full and open competition IAW FAR 6.1, Full and Open Competition. This effort will be a Best Value Price Performance Tradeoff source selection conducted in accordance with FAR Part 15, Contracting by Negotiation. The resulting IDIQ contract will include a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to Extend Services. The resulting IDIQ contract will have a maximum period of performance (POP) of 66 months. This requirement is for event planning support for AFRC YRRP in-person, hybrid and/or virtual events / workshops, including but not limited to, venue management, planning and administrative services, labor, tools, supplies, equipment, virtual platform and travel. Specifically, the successful offeror shall (A) secure event lodging, i.e. blocking sleeping rooms required; (B) secure and pay for childcare; (C) secure and pay for meals and refreshments; (D) secure and pay for audio visual and live streaming equipment and personnel support; (E) secure and pay for meeting rooms/space and logistical equipment and services; (F) secure and pay for virtual platform. The maximum number of in-person or hybrid events will not exceed 20 per year and the maximum number of simultaneous in-person or hybrid events will not exceed two (2) per weekend per month. The maximum number of virtual events will not exceed 15 per year. The Contractor personnel shall perform from their corporate facilities and at venue locations within the contiguous United States (CONUS) or within overseas (OCONUS) locations which include Guam, Saipan, Alaska, Hawaii and Puerto Rico. Proposals shall be submitted within the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. Instructions for obtaining access and posting offers have been included in the RFP package. Q and A - Set 1 and Q and A - Set 2 from the Pre-solicitation have also been included for convenience. *Visit 'https://piee.eb.mil/sol/xhtml/unauth/search/oppMgmtLink.xhtml?solNo=FA664321R0001' to obtain more details.*
FA664321R0001 Department of the Air Force Reserve Command
8/30/21, 1:59 PM