The Mine Safety and Health Administration, on behalf of its Office of Standards, Regulations, and Variances, awarded a purchase order for digitization services to Imageworld Technologies LLC on September 25, 2026, with a ceiling value of $29,545.06. The award carries a Total Small Business set-aside; the awardee is a woman-owned and minority-owned small business.
Work will be performed in Washington, DC and includes digitization of approximately 53 boxes containing 141,655 pages of permanent MSHA/OSRV records. Services encompass file preparation, scanning at 300 ppi (or 300–600 ppi for bitonal; 300–400 ppi for grayscale and color where needed for legibility), optical character recognition where technically feasible, NARA-compliant metadata application with minimum file-level indexing, quality control to achieve at least 98 percent image acceptance and 99 percent OCR accuracy, secure sFTP transfer, and return of physical originals. All deliverables must comply with Section 508 accessibility requirements. The contractor will establish chain-of-custody procedures, provide monthly progress reports and a final report with discrepancy resolution, and meet DOL/MSHA security and background investigation requirements. Performance is scheduled to conclude September 25, 2027. Two optional CLINs covering validation of 44 previously scanned boxes and approximately 80 docket files, plus optional additional digitization, carry an anticipated option exercise date of September 15, 2027. The order originated from a women-owned small business set-aside solicitation posted September 10, 2026.