Sara Software Systems LLC

Sara Software Systems LLC, an SBA-certified 8(a) and Economically Disadvantaged Women-Owned Small Business based in Olathe, Kansas, delivers custom software development, systems integration, enterprise application support, and IT staffing services to federal civilian agencies primarily as a prime contractor (97% of recent awards), with two named subsidiaries (SVC Partners LLC and Golden IT LLC) that carry matching minority-owned and joint-venture women-owned small business certifications. The company is minority-owned and Subcontinent Asian American-owned; its 8(a) certification expires March 24, 2029. Sara Software's award footprint spans 39 prime and sub awards across 16 customer agencies, with combined potential value of $4.11 billion—heavily weighted by two recent vehicle awards (Seaport-NXG and SHIELD IDIQ) that anchor the scale but carry only $500 minimum-guarantee task orders. Obligated dollars across all awards total $59 million, representing 1% of potential value; the spread reflects the mix of definitive contracts with realistic ceilings and newly awarded IDIQs with large placeholder ceilings.

Customer concentration centers on civilian IT customers, particularly the Department of Health and Human Services Office of the Assistant Secretary for Administration, which accounts for 14 awards and $48.5 million in combined potential value—67% of recent award count coverage. The top five customer agencies by potential value are NAVSEA ($4 billion, driven by the Seaport-NXG IDIQ), HHS ASA ($48.5 million), GSA Federal Acquisition Service ($16.6 million), USDA Office of Administrative Services ($12.6 million), and SBA Office of the Chief Information Officer ($12.2 million). The ranking by award count and by dollar value diverge sharply: HHS ASA dominates volume but moderate individual award size, while NAVSEA anchors most of the dollars through a single large-ceiling vehicle.

Sara Software's capability work spans Microsoft development and maintenance, Salesforce professional services, SharePoint maintenance and development, ServiceNow implementations, Power Platform application creation, robotic process automation, and legacy systems support across civilian IT modernization programs. Named recent contracts include a $14.6 million Competitive 8(a) definitive contract with HHS for Federal Occupational Health IT staffing support through February 2031, a $4.09 million 8(a) Sole Source delivery order with HHS for Microsoft development and maintenance support under the GSA Multiple Award Schedule through September 2028, a $3.7 million firm fixed-price delivery order with HHS for Salesforce professional services under MAS through August 2029, a $3.66 million 8(a) Sole Source definitive contract with the Internal Revenue Service for Chief Counsel SharePoint maintenance support through July 2029, and a $3.99 million 8(a) Sole Source definitive contract with USDA Plant Protection and Quarantine for IPHIS application development and maintenance (base year plus two option years, extended through August 2026). A $1.91 million 8(a) Sole Source time-and-materials contract with the Indian Health Service for ServiceNow development and support runs through September 2028. The vendor also holds a $3.5 million single-award Blanket Purchase Agreement with USDA Agricultural Marketing Service for organic certification database enhancements, from which two task orders totaling $3 million have been issued.

Vehicle position reflects heavy reliance on the GSA Multiple Award Schedule: 22 task orders carry $40.2 million in combined potential value across HHS, USDA, IRS, FDA, SBA, and Navy customers. Sara Software recently qualified for two large IDIQ vehicles—the Seaport-NXG program (Naval Sea Systems Command, $4 billion ceiling, multiple award, performance through January 1, 2029) and the Scalable Homeland Innovative Enterprise Layered Defense (SHIELD) program (Missile Defense Agency, $151 billion ceiling, multiple award, performance through December 28, 2035). Each vehicle carried a minimum-guarantee delivery order of $500 on December 29, 2025 and January 2, 2025, respectively; no subsequent task orders against these vehicles appear in the source. The two IDIQs represent strategic positioning for future defense and homeland security opportunities but currently contribute minimal obligated value.

Activity has been relatively flat year over year—seven awards in 2022, ten in 2023, seven in 2024, and seven in 2025, with only one award (the HHS FOH staffing contract) in 2026 as of the source date (March 1, 2026). Only two awards reach ultimate completion within the next twenty-four months (combined potential value $7.4 million), representing minimal recompete cliff exposure in the near term. The vendor's largest active commitment—the HHS FOH IT staffing support contract valued at $14.6 million—does not complete until February 2031.

On the SCI-reported federal services side, Sara Software demonstrates accelerating FTE and invoiced-revenue growth. SCI data covers 47 records (40 as prime, 7 as subcontractor) spanning FY2022–FY2024. Prime-contract SCI invoicing grew from $3.4 million on 22.5 FTEs in FY2022 to $9.7 million on 53.8 FTEs in FY2023 to $15.6 million on 78.6 FTEs in FY2024—more than quadrupling government-paid FTE delivery in two years. Government-paid hourly rates on SCI-reportable prime contracts center around a median of $98.72/hr, with the 10th percentile at $50.11/hr and 90th percentile at $129.23/hr; this spectrum reflects a mix of junior labor-hour support work and senior technical roles. Across SCI-reportable prime contracts, Sara Software performs 100% of reported contractor hours with zero subcontractor involvement, indicating a self-performed delivery model. The GSA Schedule labor portfolio reinforces this capability breadth: 77 active labor categories span from Data Entry I ($40.73/hr, associates) through Cloud Subject Matter Expert IV ($280.50/hr, master's degree, 20 years experience), with no security-cleared positions offered. Representative mid-to-senior roles include Health IT Business Systems Analyst II ($109.54/hr), Subject Matter Expert II ($128.02/hr), and Software Engineer V ($158.68/hr).

The vendor's set-aside posture is heavily weighted to 8(a) Sole Source and Competitive 8(a) designations across its prime footprint. Of the named awards, approximately 70% carry explicit 8(a) set-aside language (Competitive 8(a), 8(a) Sole Source, or administrative continuance under prior 8(a) awards); the remainder compete full-and-open (Seaport-NXG, SHIELD, and several USDA and HHS MAS task orders). This posture—leveraging small-business certifications for sole-source awards where available and competing full-and-open on large enterprise vehicles—is characteristic of SBA-certified vendors managing growth across both protected and open pools. The two named subsidiaries (SVC Partners LLC and Golden IT LLC) are structured as joint-venture women-owned small businesses with matching minority-owned designations, likely deployed for teaming or subcontracting when required to meet specific set-aside categories.

In its subcontractor role, Sara Software appears minimally—only one sub-award is named in the source: a database administration support services 6-month extension under Harmonia Holdings Group, LLC (prime) awarded June 9, 2023. The SCI data confirms this: across all FYs, subcontractor involvement averaged 0% of total contractor hours on prime records, with only 3 sub records appearing in FY2024 out of 18 prime records that year. This indicates Sara Software operates primarily as a self-performing prime on its federal portfolio and rarely flows work to subcontractors on its own contracts—a posture consistent with small-business set-aside strategy where primes often self-perform to maintain certification compliance.