Professional Inventory Control Systems

Professional Inventory Control Systems, doing business as Pics Inventory, operates as a small-business prime contractor delivering wall-to-wall pharmaceutical and medical inventory services to the Department of Veterans Affairs and the Defense Commissary Agency, competing predominantly under total small business set-asides and full-and-open designations. The company is a sole proprietorship established in 2001 and headquartered in Millersville, Maryland, classified under NAICS 561990 (All Other Support Services) and PSC Support-Management codes.

The Defense Commissary Agency dominates Pics Inventory's footprint, accounting for 130 awards valued at $4.7 million combined potential value—roughly 64% of the vendor's entire $7.4 million portfolio. Within VA, the vendor has built deep VISN-specific relationships: Veterans Integrated Service Network 9 represents 46 awards worth $744 thousand; VISN 17 (Texas) accounts for 7 awards worth $629 thousand; VISN 1 represents 37 awards worth $452 thousand; and VISN 8 (Florida/Puerto Rico) and VISN 2 (New York) round out the active set. The concentration is stark—the top five customer entities account for 88% of award count and 91% of combined potential value, with the Defense Commissary Agency's dominance creating substantial dependency.

Recent capability work centers on pharmacy inventory counts, physical asset reconciliation, and compliance documentation. Representative VA awards include a $193 thousand purchase order from VISN 17 for wall-to-wall pharmaceutical inventory across eighteen Texas VA medical centers (awarded January 2024, completion January 2029); a $59 thousand purchase order from VISN 8 at VA Caribbean Healthcare Systems in San Juan, Puerto Rico (awarded March 2025, completion November 2029); and a $25.5 thousand purchase order from VISN 15 for annual pharmacy inventory (awarded February 2025, completion February 2029). Within the Defense Commissary Agency channel, Pics Inventory holds multiple task orders under Indefinite Delivery Contract HDEC0509D0012 (80 task orders, $334 thousand combined potential value) and an earlier Wall to Wall Inventory of Military Commissaries vehicle (28 task orders, $298 thousand combined potential value).

The vendor's primary vehicle is a single-award IDIQ contract with VA Veterans Integrated Service Network 9, valued at $86.7 thousand and running through February 2025, under which Pics Inventory receives recurring delivery orders typically ranging from $2.8 thousand to $5.8 thousand per facility across Tennessee, Kentucky, and surrounding states. This VISN 9 IDIQ is designated as a total small business set-aside. Additional VA vehicles include a Blanket Purchase Agreement (VA24115A0009) carrying 34 task orders worth $143 thousand combined potential value and multiple regional VISN-specific contracts and purchase orders.

Activity has remained flat to modest—six awards in 2022, seven in 2023, ten each in 2024 and 2025—with only two awards (combined potential value $72 thousand) reaching ultimate completion within the next twenty-four months, indicating minimal near-term recompete exposure. Combined dollars obligated represent 29% of combined potential value, reflecting the small-dollar, recurring-order nature of the work. Pics Inventory operates as 100% prime (259 awards, zero subcontract activity), delivering all services in-house across fourteen distinct customer agencies. The vendor has maintained federal contract relationships dating to at least August 2003 and holds active SAM registration as a small business.

Providing a wide range of services:

1) Asset Tracking and Database construction.

2) Asset Control and Verification.

3) Full Inventory Verification and Validation.

4) Custom Database and tracking systems.

5) Custom software for data manipulation and reporting

6) Portable scanners for ease of data collection.

7) Portable computer and hardware to ensure data at source.

8) Barcode and label printing capability.

Current Contracting

1) Space Telescope Science Institute

2) Defense Commissary Agency

3) Department of Veterans Affairs

Hardware and Equipment:

1) Scanners: Portable programmable handheld scanning data collection units.

2) Computers and Tablets:

Software:

Besides standard Microsoft products PICS has developed in-house systems to aid in the performance.

1) Custom conversion software:

2) Custom reporting and comparison software:

3) Export or convert the data into any format.