Par Excellence Systems, Inc.

Par Excellence Systems, Inc., a for-profit manufacturer headquartered in Cincinnati, Ohio, supplies weight-based inventory management systems and related hardware, software, and support services to the Department of Veterans Affairs as a prime contractor across multiple Veterans Integrated Service Networks and to the Department of the Air Force, competing on a full and open competitive basis with no set-aside designations.

Par Excellence dominates the VA's distributed healthcare supply chain through its proprietary weight-based inventory tracking platform. The company delivers complete systems encompassing PAR bins and scales, barcode scanning hardware, software licenses, cloud-based tracking solutions, system installation and integration with existing VA platforms including the Generic Inventory Package and VISTA/IFCAP, staff training, 24/7 help desk support, preventive maintenance, calibration services, and ongoing technical support. Recent representative prime awards include a $6.49 million definitive contract awarded April 9, 2026, by the VA Technology Acquisition Center for procurement and installation of complete PAR Excellence inventory management systems across VA North Texas Health Care System facilities with a 12-month base period plus two one-year extension periods; a $2.62 million purchase order awarded July 1, 2026, by Veterans Integrated Service Network 6 for Phase 2 expansion of the system at Salem VA Medical Center covering 75 new inventory management stations; and a $2.61 million purchase order awarded July 1, 2026, by Veterans Integrated Service Network 9 for system equipment and onsite installation at Tennessee Valley Healthcare System and Lexington VA Medical Center, integrating with VA's Generic Inventory Package for remote data loading and real-time tracking.

Customer concentration is extreme and single-customer dependent. Veterans Integrated Service Network 20 accounts for 73 awards (49% of all recent awards) and $42.9 million (50% of combined potential value), followed distantly by the VA Technology Acquisition Center with 5 awards and $8.4 million. The top five VA customer organizations by potential value account for 80% of combined dollars. This concentration reflects Par Excellence's role as the incumbent, sole-source supplier of the weight-based system across the VA enterprise, with most awards issued under sole-source justification citing the proprietary nature of the equipment and absence of competing alternatives documented through sources-sought notices.

Par Excellence operates under two active single-award indefinite-delivery contracts. The first, awarded May 1, 2026, with a ceiling of $1.85 million and completion through April 30, 2031, provides license renewal and comprehensive annual support services for the PAR Excellence system across eight VA medical centers and associated Community Based Outpatient Clinics in Alaska, Oregon, and Washington, with the first delivery order issued the same day valued at $336 thousand for annual support across seven VISN 20 locations. The second, awarded February 1, 2026, with a ceiling of $4.18 million and completion through January 31, 2031, procures Point of Use system maintenance and support services across the VA Healthcare System, issued under sole-source authority citing Par Excellence as the only distributor of the equipment currently in use; a delivery order for $806 thousand was issued February 1, 2026, for maintenance and technical support services through January 31, 2027. A larger $25 million indefinite-delivery contract with VISN 20, referenced across multiple delivery orders in the award history dating to at least 2021, serves as a centralized purchasing vehicle for par Excellence systems and services across the VA nationwide.

Activity has grown significantly in recent years, tracking four awards in 2023 to 24 in 2025 and 17 so far in 2026. Eighteen awards with ultimate completion in the next twenty-four months carry combined potential value of $13.5 million and face recompete exposure, including sole-source procurements that may be subject to competitive challenge or agency reassessment. The award portfolio carries NAICS concentrations in All Other Professional, Scientific, and Technical Services (83 awards) and Other Computer Related Services (15 awards), with PSC concentrations in Medical and Surgical Instruments, Equipment, and Supplies (50 awards) and Maintenance/Repair/Rebuild of Medical Equipment (45 awards). Par Excellence competes exclusively as a prime contractor; 100% of recent awards are prime positions.

SCI-reported invoicing data covering federal service contracts above the $150,000 threshold shows sparse activity: $520 thousand across FY2023 at 1.9 FTEs, and zero invoicing in FY2022 and FY2024, with FY2024 showing 25.5 FTEs, suggesting the SCI dataset captures only a small slice of Par Excellence's federal service delivery. On the limited SCI service contracts captured, government-paid hourly rates clustered at $132.86 per hour across all percentiles. Par Excellence operates its own delivery teams on SCI prime contracts with zero subcontractor hours share. Par Excellence has not been recorded as a subcontractor to other federal primes in the source data; the company operates as a standalone supplier to the VA ecosystem rather than as a feeder to larger integrators.