Medialab Solutions LLC

Medialab Solutions LLC, doing business as Medialab, a self-certified small disadvantaged business based in Lawrenceville, Georgia, delivers cloud-based quality management and document control software to federal healthcare agencies as a prime contractor across 100% of its federal award footprint. The company competes in full-and-open procurements without set-aside restrictions, though it qualifies as an SDB; recent work spans sole-source awards, competitive calls against Blanket Purchase Agreements, and direct purchase orders across the Department of Veterans Affairs, the Defense Health Agency, the National Institutes of Health Clinical Center, and military medical commands.

Medialab's core capability is a proprietary SaaS platform for clinical laboratories and healthcare organizations. The platform integrates document control, accreditation management (College of American Pathologists and The Joint Commission compliance), incident reporting, competency evaluation, continuing education tracking, and inspection preparation modules. Recent representative work includes a $946,028.20 firm fixed-price purchase order from the Defense Health Agency for a Medical Quality Management System subscription at Landstuhl Regional Medical Center in Germany through September 2029; a $457,650 total small business set-aside definitive contract from Veterans Integrated Service Network 17 for a laboratory document control system at Dallas-area VA facilities through December 2027; a $215,821.62 total small business set-aside contract from the Defense Health Agency for laboratory document control software at Naval Medical Readiness Training Command Portsmouth through June 2027; and a $302,766 Blanket Purchase Agreement from Veterans Integrated Service Network 1 for cloud-based quality management software across Northeast VA facilities (Connecticut, Massachusetts, New Hampshire, Vermont, Rhode Island, Maine) through July 2031. The source identifies recurring implementation of Executive Order 14398 diversity and compliance clauses in VA awards.

Customer concentration is acute and defense-health-centric. The Defense Health Agency dominates both award count and dollar volume, holding 56 awards (62% of top-customer count) worth $3.5 million combined potential value—substantially larger than the next tier. Veterans Integrated Service Network 19 ranks second by potential value at $699 thousand across 16 awards; Veterans Integrated Service Network 17 third at $657 thousand across 3 awards; Veterans Integrated Service Network 23 fourth at $557 thousand across 24 awards (high count, lower average); and Veterans Integrated Service Network 22 fifth at $556 thousand. The top five customers account for 60% of combined potential value. Across all 28 distinct customer agencies, the Department of Veterans Affairs (via its regional VISNs) and the Defense Health Agency together account for the vast majority of Medialab's federal footprint. The company has not worked with DoD, Army, Navy, or Air Force as primary customers; exposure to military medical commands flows through the Defense Health Agency.

Medialab holds a portfolio of single-award indefinite delivery vehicles and blanket purchase agreements with VA VISNs. The top parent vehicles include an IDC (36C26322D0062) with 23 task orders worth $207 thousand, a BPA (36C25921A0011) with 14 task orders worth $477 thousand, a BPA (36C26221A0034) with 6 task orders worth $291 thousand, and a BPA (36C24126A0035) with 1 task order worth $61 thousand. A $350,000 single-award IDC with VISN 23 (awarded February 2022, running through September 2026) has generated 22 delivery orders totaling over $190,000 as of October 2025. A $264,435 total small business set-aside BPA with VISN 22 (awarded August 2021, through February 2027) has issued recurring $43,571 calls annually. A $240,000 BPA with VISN 9 (awarded October 2025, through September 2030) was recently established. These vehicles demonstrate Medialab's embedded position within VA regional medical networks and enable task-order-based procurement of software subscriptions.

Activity has remained consistent but not grown materially. Award volume peaked at 30 in 2025 but dropped to 16 in 2026 year-to-date (through September 2026), consistent with a multi-year plateau of 21–30 awards annually since 2022. The combined potential value of all 189 prime awards totals $10 million, with $5.5 million (54%) obligated across actual awarded task orders and contracts. A recompete cliff of 40 awards totaling $2.7 million in combined potential value completes within the next 24 months—primarily task orders under existing IDVs and BPAs expiring through September 2027, representing renewal risk and opportunity for competitors.

Medialab operates exclusively as a prime contractor with no identified subcontractors across the source data. The company's award portfolio classifies into Software Publishers (43 awards), Computing Infrastructure Providers and Data Processing (57 awards), and Educational Support Services (27 awards) by NAICS; dominant PSC codes are Business Application SaaS (31 awards) and Business Application Software Perpetual Licenses (16 awards). Recent sole-source awards consistently cite FedRAMP authorization, proprietary system status, or switching-cost justification under FAR 13.106-1(b) authority, reflecting the government's determination that Medialab represents the only viable or best-value solution for specific healthcare compliance environments. The vendor's federal presence is confined to civilian healthcare agencies and military medical commands; no DoD prime contracts or GWAC seats are evident in the source.