Medialab Solutions LLC

Medialab Solutions LLC, doing business as Medialab, a self-certified small disadvantaged business based in Lawrenceville, Georgia, provides cloud-based quality management and document control software to federal healthcare agencies as a prime contractor (100% of recent awards) operating on full-and-open competition without set-aside designation across most of its footprint. The firm is a limited liability company organized as a for-profit entity; recent awards show mixed set-aside posture, with some contracts carrying Total Small Business or sole-source designations, but the majority awarded without set-aside.

Medialab's core capability is subscription-based SaaS for healthcare and laboratory operations. The platform integrates document control, accreditation management (College of American Pathologists and The Joint Commission compliance), incident reporting, competency evaluation, continuing education tracking, and inspection preparation functionality. Representative work includes a $946,028 firm fixed-price purchase order from the Defense Health Agency (January 2025) for quality management system software at Landstuhl Regional Medical Center in Germany, supporting College of American Pathologist and FDA compliance; a $457,650 total small business set-aside definitive contract with Veterans Integrated Service Network 17 (December 2022) for a document control system across all testing sites; a $241,177 purchase order with VISN 15 (November 2021) for a four-year document control system with ancillary testing services; and multiple five-year subscription renewals and BPA calls across the VA regional networks, each typically $10,000 to $90,000 in annual value.

Customer concentration is acute and skewed toward defense and VA health systems. The top five funding agencies by award count (62% coverage) are the Defense Health Agency (60 awards, $3.6 million combined potential value), VA VISN 23 (24 awards, $557 thousand), VA VISN 19 (16 awards, $699 thousand), National Institutes of Health Clinical Center (11 awards, $478 thousand), and Bureau of Medicine and Surgery (11 awards, $183 thousand). The top five by potential value (59% of total dollars) are the Defense Health Agency ($3.6 million), VA VISN 19 ($699 thousand), VA VISN 17 ($657 thousand), VA VISN 23 ($557 thousand), and VA VISN 22 ($556 thousand). The Defense Health Agency dominates both rankings by volume and dollars; VA VISN concentration is distributed across nine regional networks but collectively represents the second-largest customer segment.

Medialab holds multiple blanket purchase agreements and indefinite delivery vehicles across VA regional networks. The top parent vehicles include an IDC with VISN 23 (36C26322D0062) issuing 23 task orders worth $207 thousand combined, a BPA with VISN 19 (36C25921A0011) with 14 task orders totaling $477 thousand, and a BPA with VISN 22 (36C26221A0034) with 6 task orders worth $291 thousand. A single-award BPA with VISN 1 (established August 2026) carries a ceiling of $302,766 through July 2031; a VISN 9 BPA (October 2025) has a $240,000 ceiling through September 2030. The VISN 23 IDC, awarded February 2022 with a $350,000 ceiling extended through September 2026 (now expired), anchored significant task-order activity.

Activity has remained relatively stable year over year with 27 awards in 2022, 27 in 2023, 21 in 2024, 31 in 2025, and 22 awards year-to-date in 2026. Recompete exposure is significant: 38 awards with combined potential value of $2.9 million are reaching ultimate completion within the next twenty-four months, representing roughly 28% of the current contract portfolio and a substantial recompete cliff driven by multi-year VA and Defense Health Agency subscription renewals and option exercises expiring or coming due between October 2026 and October 2027.

Medialab operates exclusively as a prime contractor with no identified subcontract footprint across the 196 awards in the source data. The vendor performs work across multiple states, with significant presence in VA medical facilities nationwide (Lawrenceville Georgia primary office location; work performed at hundreds of VA, Defense Health Agency, and NIH Clinical Center locations including Alaska, Hawaii, Japan, and Germany for overseas deployments). The vendor holds no parent vehicle positions on GSA Schedules, GWACs, or agency-wide IDIQs outside the VA and Defense Health Agency BPAs named above; work is delivered directly under purchase orders, definitive contracts, and task orders under regional VA vehicles rather than through governmentwide procurement channels. Recent awards show NAICS 541712 (Software Publishers) and PSC DA10 (Business Application Software as a Service) as the predominant classification. Medialab's footprint does not include subcontract work, teaming relationships, or roles as a sub to larger primes.