Youth Baseball Complex Fencing Project

The City of Sun Prairie Parks, Recreation, and Forestry Department is seeking bids for the Youth Baseball Complex Fencing Project (RFB #24-PRF09), which involves a comprehensive fencing replacement at a youth baseball complex located at 910 S. Bird Street, Wisconsin. The project encompasses full replacement of existing 1995-era fencing across four baseball and softball diamonds, requiring removal and disposal of current infrastructure and installation of new vinyl chain-link fencing in various heights (6-foot, 8-foot, 10-foot). Specific deliverables include approximately 1,550 linear feet of fencing, four ten-foot backstops, eight dugout enclosures with concrete pads, and associated site work including excavation and utility locates. Bidders must provide itemized cost breakdowns separating outfield and infield fencing costs, and demonstrate compliance with Federal and State OSHA requirements and Wisconsin Prevailing Wage Laws. The bid submission deadline is May 3, 2024, at 2:00 PM, with bids to be delivered to the City of Sun Prairie Finance Department, and the project timeline requires completion between September 1 and December 31, 2024. Evaluation will focus on selecting the lowest qualified, responsible, and responsive bidder, with a 60-day bid validity period.

The solicitation does not specify specific set-aside designations or restrictions on vendor participation, indicating an open competitive bidding process. Three vendors were identified in the bid process: AmeriFence Corporation, Century Fence Company, and Patriot Fence, with the City's intent to award the contract to Century Fence Company. The project requires bidders to submit a 10% bid bond, performance bond, payment bond, and comprehensive insurance coverage, including $1 million commercial general liability, $1 million automobile liability, and $5 million umbrella liability. While no specific budget range is disclosed, bidders must provide detailed pricing across different fencing components. The contract includes a one-year material and installation warranty, and the City reserves the right to reject any or all bids without penalty. Successful contractors must demonstrate qualifications to do business in Wisconsin and comply with all technical specifications outlined in the project documentation.