York Video Recording and Security System (2. 0)

The Alvin C. York Agricultural Institute, located in Jamestown, Tennessee, is seeking bids for a comprehensive video recording and security system procurement. The project involves supplying and installing 52 360 HD Classroom Camera Bundles, which will enable school staff to record teaching lessons and provide emergency monitoring capabilities throughout the school building. Contractors must possess specific Tennessee State Contractor Licenses, including S-Audio Visual Systems, S-Low Voltage Cabling, or a Full CE (CE-D) license covering sound, intercom, fire detection, signal, burglar alarm, and security systems. A mandatory site visit is scheduled for Wednesday, April 2, 2025, and Thursday, April 3, 2025, between 8:00 a.m. and 12:00 p.m. CT, with potential bidders required to sign in to be eligible. Questions and comments are due by 12:00 PM CT on Friday, April 4, 2025, with state responses to be posted via Amendment on Tuesday, April 8, 2025. The bid event opens on March 21, 2025, and closes on April 21, 2025, at 12:00:00 CDT, with a delivery due date of April 26, 2025.

The procurement encourages diversity business participation, requiring bidders to complete a Diversity Utilization Plan and submit Iran Divestment Act certification. Bidders must register with the Edison Supplier Portal and submit bids in US Dollars, providing comprehensive company details, contact information, and sales tax registration. The project requires a five-year warranty covering all materials and workmanship, with contractors obligated to comply with federal and state data privacy laws, including FERPA. Contractors must conduct background checks on employees and subcontractors and ensure system capabilities including data encryption, multi-factor authentication, and secure user access management. While a specific budget range is not explicitly stated, the comprehensive nature of the project—including 52 camera bundles, network video recorder, server, and associated software—suggests a significant investment in school security and instructional technology infrastructure. The procurement will be conducted through the State of Tennessee's procurement processes, with the contract awarded to the lowest-cost respondent meeting all specified requirements.