Amendment_1_for_QCs_for_Event__33101-13631_-_FINAL.pdf
PDF 123 KB Posted
- Attached to
- York Video Recording and Security System (2. 0)
- Solicitation number
- Event 33101-13631
- Issued by
- Gibson County, Tennessee
About this file
This document is Amendment #1 for Invitation to Bid (ITB) Event #33101-13631 issued by the Tennessee Department of Education for the York Video Recording & Security Systems (2.0) project. The amendment, dated April 11, 2025, provides clarifications and responses to potential bidders' questions regarding the procurement. Key details include confirmation that the classroom video recording system will allow teachers to access only their own classroom recordings, and that application hosting can be either on-premises at York or on a U.S.-based cloud solution. The amendment specifies documentation requirements for bidders, including a Contractor's License, Subcontractor's Information, Diversity Utilization Plan, and Department of Revenue Certificate of Registration.
Bidders are required to submit their bid through the Edison System, with alternative paper bid submission options available for those without an Edison Supplier ID number. The amendment addresses various technical and procedural questions, such as subcontractor details, warranty and training requirements, and bid expiration terms. No additional details were provided beyond what was originally specified in the contract specifications and Terms and Conditions. Respondents must follow the detailed instructions for bid submission, including specific documentation and formatting requirements, with the bid event closing on April 21, 2025, at 12:00:00 CDT.
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Text version
ITB Event #33101-13631 – Amendment #1 Page 1 of 2
STATE OF TENNESSEE
DEPARTMENT OF EDUCATION
ITB EVENT #33101-13631
AMENDMENT #01
FOR YORK VIDEO RECORDING & SECURITY
SYSTEMS (2.0)
DATE: April 11, 2025
ITB EVENT #33101-13631 IS AMENDED AS FOLLOWS:
1. State responses to questions and comments in the table below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.
Question ITB
SECTION
QUESTION / COMMENT STATE RESPONSE
1. There is a reference to a server that will host a classroom-access application for faculty. Could you clarify whether that system is intended to allow teachers to view only their classroom recordings or if it will enable broader access (e.g., monitoring across rooms)? I’d like to make sure my technical partner can plan accordingly and accurately quote this portion.
York teachers will only access their classroom recordings.
2. Additionally, my subcontractor had a question regarding Item #4 in the scope, specifically related to the server setup. Could you please clarify whether the application hosting should be on-premises or if a U.S.-based cloud solution is preferred?
Either on York premise or US based cloud solution is acceptable.
3. Documentation Requirements:
– Which specific documents or certifications must be included with the bid (e.g., contractor licensing details, background check confirmations, tax exemption documentation, diversity utilization plan, etc.)?
– Are there any preferred formats for the technical and pricing information?
The Respondent is required to include the documents below when submitting their bid.
1. Contractor’s License
(Bid Factor #3)
2. Subcontractor’s
Information
(Bid Factor #13)
3. Diversity Utilization
Plan (Bid Factor #6)
4. Department of
Revenue Certificate of
Registration
(Bid Factor #9)
The Respondent is required to enter their bid into the Edison
System.
ITB Event #33101-13631 – Amendment #1 Page 2 of 2
Question ITB
SECTION
QUESTION / COMMENT STATE RESPONSE
If the Respondent currently does not have an Edison
Supplier ID number, they will be required to submit a paper bid using the Event Details that must either be mailed or delivered to the Central
Procurement Office at:
312 Rosa L.Parks Ave.
Tennessee Tower, 3rd Floor
Nashville, TN 37243-1102
4. Subcontractor Details:
– What is the exact information required regarding any subcontractor(s) used (license details, contact information, and confirmation of compliance with background checks)?
– Should subcontractor agreements be submitted as attachments, or noted within the main bid document?
See Bid Factor #13 for required
Subcontractor requirements.
5. Warranty & Training Requirements:
– Could you please confirm if any additional details are required regarding the 5-year warranty and the training sessions for faculty and administration?
No additional details beyond what is currently listed in the contract specifications and
Terms and Conditions.
6. Bid Expiration and Validity:
Is there any additional detail required regarding the bid expiration timeline or other bid validity terms?
See bid factor #1 for the requirement for bid offer expiration details.
2. Event Amendment Effective Date. The revisions set forth herein shall be effective upon release.
All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.
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