Yearbook - School for the Deaf

The state of Kansas, through the Department of Administration, Procurement and Contracts, is seeking a vendor to provide yearbook publishing services for the Kansas School for the Deaf. The Request for Proposal (RFP) outlines the requirements for a five-year contract term from the date of award through September 30, 2029. The selected vendor will be responsible for producing an annual yearbook, including online design tools, quarterly site visits, and the delivery of 175 yearbooks each year. The RFP provides detailed specifications for the yearbook, such as page count, trim size, paper stock, and content requirements. Proposals are due by October 31, 2024 at 2:00 PM CST, and no pre-bid conference is scheduled. The Procurement Negotiation Committee will evaluate and award the contract based on the provided pricing requirements for the base yearbook quantity and per-book costs for additional copies and page additions. Bidders must also provide samples of similar work produced in the past year.

The RFP includes preferences for disabled veteran-owned businesses and certified businesses, and bidders must comply with the Immigration Reform and Control Act of 1986 and disclose any criminal convictions or judgments that may affect their responsibility as a state contractor. The State of Kansas reserves the right to accept or reject any or all bids and to waive minor informalities or technicalities. The current budget for this contract is not specified, but the RFP indicates that the state may use a procurement card for contract purchases.