Yearbook Production Service

The Unified Fire Authority in Salt Lake City, Utah, is issuing a Request for Quotation (RFQ) for comprehensive yearbook production services to be submitted through the Bonfire platform (U3P Utah Public Procurement Place) by 11:00 AM Mountain Standard Time on Tuesday, March 3, 2026. The procuring agency seeks a full-service vendor capable of delivering professional design assistance, user-friendly design software with multi-user access capabilities, customizable templates tailored to public safety organizations, secure photo upload and collection platforms, streamlined workflow tools, and responsive customer service support throughout the project process. The anticipated volume is between 400 to 500 yearbooks to be purchased directly by employees on a per-yearbook basis. Qualified vendors must submit complete quotations including current W-9 forms, applicable business licenses, DOPL licenses if applicable, Certificates of General Liability Insurance, and evidence of workers' compensation coverage. Evaluation criteria include product quality, specification conformity, delivery time, discount terms, and other factors outlined in the RFQ, with award to be made by written notice to the lowest responsible supplier meeting specifications. Vendors must specify discount terms (those less than 30 days will not be considered), days required for delivery after receipt of order, minimum order requirements if applicable, accepted payment types, and price guarantee periods of one, two, or three years. All quotations are valid for 60 days from the due date and cannot be withdrawn during this period.

The RFQ contains no indication of set-aside designations or restrictions on the types of organizations that can respond, nor does it reference disadvantaged enterprise requirements. No incumbent vendors, current contractors, or existing infrastructure integration requirements are listed in the procurement documents. The specific award value or budget range has not been disclosed in the RFQ materials, though pricing should be quoted on a per-yearbook basis for the anticipated volume of 400 to 500 units. The Unified Fire Authority reserves the right to accept any item or group of items, reject any or all quotations, cancel the invitation to quotation prior to award, and waive any informality or technicality if deemed in the authority's best interest. Quotations become the property of UFA and may be reviewed by any persons at UFA's discretion unless specifically claimed as protected information through a Confidentiality Claim Form.