WWTF Drop Ceiling Installation

The City of Nashua, Division of Public Works, is issuing an Invitation for Bids (IFB) for the installation of drop ceilings at the Wastewater Treatment Facility located at 2 Sawmill Road in Nashua, New Hampshire, within Hillsborough County. The procurement seeks qualified contractors with acoustic ceiling installation experience to remove existing ceiling materials and install approximately 734 square feet of new drop ceilings in five areas of the facility, including two stairwells. Deliverables include furnishing and installing a 15/16-inch white ceiling grid system, 2-foot by 2-foot Armstrong ceiling tiles with moisture and mildew-resistant properties, and new 2-foot by 2-foot LED light fixtures in compliance with applicable codes, along with reinstallation of existing emergency lights, exit signs, and smoke detectors. All costs for permits, reporting activities, and compliance with federal, state, and local laws are the contractor's responsibility. Qualified contractors must demonstrate responsibility through proven ability, capacity, skill, satisfactory record of integrity, sufficient financial resources, and a positive track record with the City of Nashua. Key schedule milestones include a mandatory pre-bid meeting and site tour on Tuesday, April 28, 2026, at 10:00 AM; a deadline for bidder questions on Monday, May 4, 2026, at noon with answers posted by Wednesday, May 6, 2026, at 3:00 PM; bids due Thursday, May 14, 2026, at 2:00 PM with public opening and results posted within 24 hours; and contract completion required within 60 days of the Notice to Proceed, with liquidated damages of $100 per working day for delays.

Contractors must carry General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Motor Vehicle Liability of $1,000,000 Combined Single Limit, and Workers' Compensation coverage in accordance with New Hampshire statutes. For bids of $35,000 or higher, a Bid Bond equivalent to 5% of the Base Bid price and Performance and Payment Bonds equal to 100% of the contract price are required. The contractor shall supervise all work, coordinate with facility operations to minimize disruption while the facility remains operational, and schedule stairwell work sequentially with only one stairwell out of service at a time. Retainage will be held at 10% until the work is 50% complete, after which no further retainage is withheld provided quality and timeliness standards are satisfied; an additional 2% retainage is held during the one-year warranty period. The contractor must provide a one-year warranty for all completed work, and payments will be made within 30 days of approval of the Application for Payment. No specific set-aside designations, restrictions on organization types, incumbent vendors, or award value ranges are identified in the solicitation documents provided.