WVPA Uniform Contract

The West Virginia Parkways Authority (WVPA) is issuing an Agency Request for Quote (ARFQ 0809 TPK2600000013) to establish an open-end master agreement contract for the supply of uniforms and uniform accessories to support multiple state and local governmental entities within West Virginia. The solicitation encompasses 59 line items including sweatshirts, t-shirts, polo shirts, work shirts, work pants, denim jeans, coveralls, bib overalls, jackets, hats, caps, windbreakers, and specialized items such as rain jackets and cooling hats, with many items available in high-visibility yellow/green or with reflective striping to meet ANSI/ISEA 107 safety standards. Items are available in sizes ranging from extra small to 6XL with extended and tall sizing options, and specific items designated for welders require 100% cotton or flame-resistant materials. All shirts, jackets, sweaters, coveralls, and headwear require WVPA logo embroidery in accordance with provided branding specifications. Vendors must submit pricing electronically through the wvOASIS Vendor Self Service portal for all 59 line items by June 3, 2026, at 10:30 AM, with questions due by May 27, 2026, at 10:30 AM. The contract will be awarded to the vendor offering the lowest overall total cost while meeting all mandatory specifications, with unit prices applying to all required sizes and no additional charges permitted for extended or specialty sizes. Delivery shall be F.O.B. destination to 374 George Street, Beckley, West Virginia 25801, with standard orders required within 20 working days of receipt.

The solicitation documentation does not specify set-aside designations, restrictions on respondent types, incumbent vendors, or disadvantaged enterprise preferences. Vendors must comply with West Virginia state procurement regulations, maintain adequate inventory levels, and provide secure online ordering capabilities along with acceptance of orders through multiple channels including mail, facsimile, and email. All embroidery, logo application, setup, and digitizing costs must be included in unit price bids, and vendors must be prepared to submit physical samples of any proposed "or equal" substitutions within five business days of request. The contract is structured as a long-term agreement with established unit prices and includes renewal options upon mutual written consent, with price adjustment provisions allowing vendors to request increases or decreases at renewal based on the Producer Price Index for Textile Products and Apparel, subject to WVPA approval. The solicitation documentation provided does not disclose specific award values or budget ranges. For additional information, contact Wesley D. Vandall, the buyer, at 304-932-0799 or wvandall@wvturnpike.com.