WRS: Open-End Fertilizer & Pelletized Lime Contract for D3

The West Virginia Division of Natural Resources, Wildlife Resources Section, issued an Agency Request for Quote (ARFQ) on August 30, 2022, for an open-end fertilizer and pelletized lime contract serving District III in Braxton County. The procurement solicits bids for four line items: Fertilizer 19-19-19 (9 tons estimated), Fertilizer 10-20-20 (1 ton estimated), Fertilizer 06-24-24 (4 tons estimated), and Pelletized Lime (18 tons estimated), with all products packaged in 50-pound bags and palletized at one ton per pallet. Delivery is required to multiple Wildlife Management Areas, including Burnsville WMA in Napier, Elk River WMA in Sutton, and Stonewall Jackson WMA in Roanoke, as well as the District III Office at 163 Wildlife Road, French Creek, West Virginia. Vendors must provide unit pricing and extended pricing for all items, with unit prices required to include standard delivery charges on an F.O.B. destination basis. The solicitation requires vendors to maintain sufficient inventory to fulfill orders within ten calendar days for standard orders and five calendar days for emergency orders, submit quarterly purchase reports and annual summaries, and carry commercial general liability insurance of at least $1,000,000 and automobile liability insurance of at least $500,000. Technical questions were due by September 13, 2022, at 9:00 a.m. ET, with bids due by September 22, 2022, at 1:30 p.m. ET to the Property and Procurement Office in Charleston, West Virginia.

The solicitation documents do not specify any set-aside designations, restrictions on organizational types, or disadvantaged enterprise provisions. No incumbent vendor information or current contractor details are identified in the available documentation. The contract will be awarded to the lowest responsible bidder whose submission meets all specifications and will be effective upon award for an initial term of one year, with renewal options available for successive periods not to exceed three years total. Vendors must submit a notarized Purchasing Affidavit confirming they are not in default on any monetary obligations to the state or its political subdivisions. The solicitation documents do not provide an explicit budget range or award value; however, the estimated quantities (32 tons total) serve as a baseline for bid evaluation. All bids are public documents subject to disclosure following bid opening, and the contract is contingent upon legislative appropriation of funds and may be cancelled immediately if materials or workmanship do not conform to specifications or upon thirty days' written notice.