WRS: Open-End Contract for Formaldehyde

The West Virginia Division of Natural Resources, Wildlife Resources Section, is soliciting quotes under ARFQ 0310 DNR2700000007 for an open-end contract to supply Formicide-B (37% formaldehyde solution, UN2209 or equal) in 55-gallon drums for fish disease treatment, with technical questions due November 6, 2026 at 9:00 a.m. ET. Bids close November 17, 2026 at 1:30 p.m. ET through the wvOASIS Vendor Self Service portal. The solicitation identifies no set-asides, and no pre-bid meeting is required.

Delivery runs to nine hatcheries across West Virginia: Apple Grove, Bowden, Edray, Palestine, Petersburg, Reeds Creek, Ridge, Spring Run, and Tate Lohr. Bowden and Reeds Creek each take 40 drums, and the remaining sites take 1 to 5 drums each. The attached summary cites 99 drums annually, while the ARFQ form cites 98 drums total. Vendors submit unit prices for each line item with all delivery costs included, shipped F.O.B. destination. Standard orders ship within five calendar days and emergency orders within three. Each shipment requires a tracking number, a chemical analysis sheet, and a Safety Data Sheet. The vendor must maintain sufficient inventory, submit quarterly reports, and provide annual summaries of purchases by agency.

The term is three years with one three-year renewal option, contingent on legislative appropriations. The contract will be awarded to the lowest responsible bidder meeting all mandatory requirements. Before award, the successful vendor must register with the West Virginia Purchasing Division and comply with the State Purchasing Affidavit requirements, which confirm that no outstanding debts or employer defaults exceed statutory thresholds. Buyer James H. Adkins handles inquiries at (304) 558-3397 or jamie.h.adkins@wv.gov.