WRS: Open-End Contract for Formaldehyde

The West Virginia Division of Natural Resources (WVDNR) Wildlife Resources Section is conducting an Agency Request for Quote (ARFQ) 0310 DNR2600000002 to establish an open-end contract for Formicide-B, a 37% Formaldehyde Solution (UN2209), to be distributed across nine wildlife hatcheries in the state. The procurement seeks a total of 94-98 55-gallon drums, with quantities ranging from 1 to 40 drums per location, including hatcheries in Gallipolis Ferry, Elkins, Marlinton, Elizabeth, Petersburg, Franklin, Berkeley Springs, and Princeton. Vendors must provide a chemical analysis sheet and Manufacturer's Safety Data Sheet with each shipment, and the contract will be awarded to the vendor offering the lowest overall total cost while meeting mandatory specifications. The solicitation requires pricing evaluation on a per-drum basis, with all delivery costs included in the unit price. Key deadlines include a technical question cutoff on July 29, 2025, at 9:00 AM ET, and proposal submissions due by August 5, 2025, at 1:30 PM ET. The contract will become effective upon award and extend for one year, with potential renewal options, and vendors must maintain sufficient inventory and provide quarterly purchase reports.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The open-end contract structure means the state does not guarantee a minimum purchase volume, providing flexibility for both the state and potential vendors. Vendors are required to designate a primary contract manager to address service issues and ensure smooth delivery and communication. While specific budget ranges are not disclosed, the total estimated purchase involves 94-98 drums of formaldehyde solution across multiple hatchery locations. The solicitation contact is James H Adkins, who can be reached at (304) 558-3397 or jamie.h.adkins@wv.gov for any procurement-related inquiries. The contract is specifically for the Wildlife Resources Section and will support the state's wildlife resource management infrastructure by providing a critical chemical solution used in fish disease treatment.