Work pants, coveralls, jackets and uniform silk-screened t-shirts

The County of Orange, OC Public Works is soliciting competitive bids for a comprehensive uniform procurement contract covering work pants, coveralls, jackets, and uniform silk-screened t-shirts for county employees. The procurement encompasses a wide range of clothing items including Levi's jeans, Dickies work pants, high-visibility jackets, vests, and t-shirts in multiple sizes, colors, and specifications. Bidders must provide detailed unit pricing for individual clothing items, with the county planning one large annual order for work pants and t-shirts, and a biennial order for coveralls and jackets, supplemented by potential smaller "as-needed" orders throughout the year. All bids must be submitted electronically through the County's online bidding system by September 30, 2025, at 2:00 pm, with all questions or request for interpretations due by September 15, 2025, before 2:00 pm. The contract requires vendors to meet specific product specifications, including fabric composition, color options, sizing ranges, and customization requirements such as silk-screening the "OC Public Works" logo in specified colors, with product sampling and quality assurance provisions included in the solicitation.

The solicitation incorporates Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference policies, offering a 5% bid price reduction for certified businesses that maintain a principal business location in Orange County and are certified by the California Department of General Services. The total contract amount is not to exceed $670,000.00, with pricing structured on a per-item basis and firm pricing guaranteed for the first year, with potential subsequent price adjustments requiring documented cost increase evidence and a minimum 180-day advance notice. The contract will cover jurisdictions in Orange County and San Diego City, with delivery to the OC Public Works/Operations & Maintenance Warehouse. Specific packaging and labeling instructions are provided for individual employee orders, and the contract includes provisions for electronic funds transfer (EFT) payment and detailed invoicing requirements. The solicitation covers a five-year contract term beginning October 9, 2025, with anticipated annual orders of 300-400 work pants, 80-100 coveralls, 100-120 jackets, and 700-800 t-shirts.