Woodward Resource Center Food Service Elevator Replacement

The Iowa Department of Administrative Services (DAS) is soliciting professional design services through Request for Proposals (RFP950400-01) for the replacement of a freight elevator in the Food Service building at the Woodward Resource Center. The project deliverables include comprehensive design services encompassing removal of existing equipment, installation of a modernized elevator with automatic controls, video surveillance integration, emergency power coordination, and machine room modifications, with construction documents due in three phases: 50% by April 24, 2026, 95% by May 22, 2026, and 100% by June 5, 2026. The selected firm must provide qualified staff including licensed engineers, architects, or landscape architects as required by Iowa Code Chapter 26, carry professional liability insurance of $2 million, and demonstrate relevant experience on similar projects with references and prior State of Iowa work. Key deadlines include an optional pre-proposal conference on February 11, 2026, at 10:00 am in Woodward, Iowa, a question submission deadline of February 13, 2026, at 2:00 pm, and proposals due February 24, 2026, at 2:00 pm via the Iowa IMPACS Electronic Procurement System. The anticipated schedule includes contract execution the week of March 20, 2026, design kickoff the week of March 27, 2026, construction bidding in June 2026, contractor contract execution in August 2026, construction from September 2026 through June 2027, and project closeout by August 2027. Evaluation criteria include staff qualifications and firm capabilities, approach and proposed methods, proposed schedule alignment with state needs, and stipulated fees, with DAS reserving the right to conduct interviews with highest-scoring proposers. Proposals are limited to 30 pages and must address qualifications, experience with references, team composition with resumes, cost estimating procedures, computer capabilities, organizational structure, and detailed fee proposals broken into three categories: Construction Documents, Bidding or Negotiation Assistance, and Construction Phase services, plus unit pricing for additional construction inspection visits.

The RFP does not identify specific set-aside designations or restrictions limiting participation by particular organization types or disadvantaged enterprises based on the available documentation. No incumbent vendors or current contractors are listed in the procurement materials. The selected design firm is explicitly prohibited from participating in subsequent construction bidding, ensuring competitive neutrality during the construction phase. The proposal requires lump sum pricing inclusive of all reimbursable expenses such as printing, mileage, and travel, though no specific budget range or award value is identified in the RFP summary. Minimum required site visits include one design kickoff/building evaluation, visits at 50% and 95% construction documents, one pre-bid meeting, three construction field observations, substantial completion and final completion visits, and one year warranty correction period visit, indicating a comprehensive engagement through project completion and warranty phases.