Wood Elk Panels

The State of Colorado Department of Natural Resources, Division of Parks and Wildlife, issued a Documented Quote (DQ1 2017*0372) solicitation for the procurement of 2,000 Wood Elk Panels, reusable single-face wooden pallets measuring 96" x 96" constructed from new softwood lumber (SPF grade). The panels must be delivered to four designated locations: Craig Warehouse (400 panels), Garfield Creek State Wildlife Area (400 panels), Chuck Lewis Shop (400 panels), and CPW Delta Office (800 panels), with all deliveries required by January 31, 2017. Each panel requires 13 deckboards measuring 7/8" x 3.8" at 8 feet in length, 156 nails total per panel, and specific fastening requirements with galvanized fasteners preferred but optional. The solicitation required bidders to submit pricing on a per-panel basis for each delivery location separately with all costs including delivery incorporated into the final bid price, along with specification verification forms, warranty information, vendor information sheets, proof of Colorado Vendor Self-Service (VSS) registration, W-9 forms, and evidence of $1,000,000 automobile liability insurance. The written inquiry deadline was November 28, 2016, with answers posted by November 29, 2016, and bids closed on December 5, 2016, at 11:00 a.m. MST; award notification was expected by December 6, 2016. Vendors were required to be registered with the Colorado VSS system and could submit bids via email, VSS, USPS, courier, or personal delivery to the Denver procurement office, with the State intending to make a single award from this solicitation.

Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs were eligible to receive a 5% price preference on bids, while Colorado resident bidders were entitled to preference against nonresident bidders. All bidders must have complied with foreign goods reporting requirements for projects exceeding $500,000, and vendors were required to maintain E-Verify employment eligibility verification and workers' compensation insurance as mandated by Colorado law. The solicitation documents provided no incumbent vendor information, existing infrastructure requiring integration, or specific budget ranges; however, all costs including freight and delivery were to be borne by the vendor with the State bearing no shipping expenses. Delivery sites required 48 hours' notice and driver contact one day prior to arrival, with all locations featuring forklift availability and gravel road access within approximately 100 yards of paved roads. The purchase order terms and conditions allowed the State to cancel orders or pursue damages for failure to deliver as promised, with payment due within 45 days of receipt of acceptable products and correct invoicing, and venue for any disputes established in Denver, Colorado under Colorado state law.