DQ1 2017 372 Bid Solicitation Document - Wood Elk Panels- (Version 2).pdf

State of Colorado Documented Quote

DQ1 2017*0372 (Version 2)

BIDS DUE: December 5, 2016 at 11:00 am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P‐303‐866‐3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for a Quantity of 2000 Wood Elk Panels that will need to be delivered to four (4) different locations in select quantities.

It is the intent of Colorado Parks and Wildlife to make one award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

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Wood Elk Panel Specifications:

Model Description Wood Elk Panels

Quantity Needed: 2000 – see delivery locations for quantity needed per destination

Pallet Size 96” x 96”

Classification Stringer‐Class

Single‐Face

2‐Way

Reusable

New Manufacture

Packaging Bunks of 10 panels shall be evenly stacked with every two panels alternating to interlock the four stringers for compression AND tightly banded at each of the 4 corners with heavy steel bands to restrict shifting and warping.

Top Deck Components

Style Deckboard

Type New Lumber

Number of Boards per Pallet 13

Thickness of Lumber 0.875”

Width of Lumber 3.50”

Length of Lumber 96.00”

Volume 26.5 bd ft.

Staggered Top Deck Fastener Placement

Stringer Components

Type New Lumber

Number 4

Width 3.50”

Height 0.875”

Length 96.0”

Volume 8.2 bd ft.

Materials

Fastener ID 2

Fastener Type Helically Threaded Nail

Fastener Length 2.00”

Thread Length 1.75”

Thread Diameter 0.120”

Wire Diameter 0.112”

Head Diameter 0.281”

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Flutes 4

Helixes 6

Pitch 0.292”

Thread Angle 72

MIBANT Angle 36

FWC 1.60”

Total Number 156”

New Lumber

Lumber ID Softwood

Species Class SPF

Grade Utility & BTR

Moisture Content (at manufacture and assembly)

Air Dry – 19%

Total New Lumber Volume 34.7 bd ft.

Delivery Locations

Location Address Contact Quantity of Elk Panels Needed

Craig Warehouse 1715 Yampa Ave, Craig CO 81625

Colton Murray 970‐942‐3082

Garfield Creek State Wildlife Area

3321 CR 312, New Castle CO 81647

Buddy McNeel 970‐984‐9872

Chuck Lewis Shop 35500 Route CR 14, Steamboat Springs

CO 80487

Tyler Jacox 970‐756‐1202

CPW Delta Office 5323 SawMill Mesa Road, Delta, CO 81416

Bryan Westerberg 970‐596‐0627

All Deliveries must be made no later than January 31, 2017

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Panel Picture #1

Panel Picture #2

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Panel Picture #3

Insurance Required

1) Automobile Liability Insurance covering any auto (including owned, hired and non‐owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries:

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife

Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

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Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted November 18, 2016

Written Inquiry Deadline November 28, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

November 29, 2016 by 3pm MST

Bid Closes December 5, 2016 at 11am MST

Bid Award Expected by December 6, 2016 by close of business day

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self‐Service (VSS) in order to be considered responsive by the end of the solicitation period, September 28, 2015.

VSS and its registration information can be found at: https://codpa‐ vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

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Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8‐19‐104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24‐103‐210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing and Warranty Information, (Pages 9&10)

2) The Specification Verification and Delivery Locations (Pages 11&12)

3) The Vendor Information Sheet, (Page 13) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Via VSS (Vendor Self‐Service ‐ see registration information above)

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0372 (Version 2), 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non‐responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2 and #3 above.

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PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W‐9

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SUBMITTAL

Pricing

Item Price (Per Item)

Quantity of 400 Wood Elk Panels (per above specifications) Delivered to Craig Warehouse

Price per Panel

Total Cost of 400 Wood Elk Panels

Panels (per above specifications) Delivered to Garfield Creek State Wildlife Area

Price per Panel

Total Cost of 400 Wood Elk

Panels (per above specifications) Delivered to Chuck Lewis Shop

Price per Panel

Total Cost of 400 Wood Elk

Quantity of 800 Wood Elk Panels (per above specifications) Delivered to CPW Delta Office

Price per Panel

Total Cost of 800 Wood Elk

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Warranty Information

Wood Elk Panels

Warranty Time Period

What does the warranty cover?

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Specification Verification

Model Description Wood Elk Panels Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 2000 Total Yes No If No, Identify your bid item specifications

Pallet Size 96” x 96”

Classification Stringer‐Class

Single‐Face

2‐Way

Reusable

New Manufacture

Packaging Bunks of 10 panels shall be evenly stacked with every two panels alternating to interlock the four stringers for compression AND tightly banded at each of the 4 corners with heavy steel bands to restrict shifting and warping.

Top Deck Components

Style Deckboard

Type New Lumber

Number of Boards per Pallet 13

Thickness of Lumber 0.875”

Width of Lumber 3.50”

Length of Lumber 96.00”

Volume 26.5 bd ft.

Staggered Top Deck Fastener Placement

Stringer Components

Type New Lumber

Number 4

Width 3.50”

Height 0.875”

Length 96.0”

Volume 8.2 bd ft.

Materials

Fastener ID 2

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Fastener Type Helically Threaded Nail

Fastener Length 2.00”

Thread Length 1.75”

Thread Diameter 0.120”

Wire Diameter 0.112”

Head Diameter 0.281”

Flutes 4

Helixes 6

Pitch 0.292”

Thread Angle 72

MIBANT Angle 36

FWC 1.60”

Total Number 156”

New Lumber

Lumber ID Softwood

Species Class SPF

Grade Utility & BTR

Moisture Content (at manufacture and assembly)

Air Dry – 19%

Total New Lumber Volume 34.7 bd ft.

VSS Registered? N/A

Delivery Locations

Delivery Location Quantity of Wood Elk

Panels Needed

Delivery Locations – REQUIRED! Are you able to deliver the number of panels needed to each location?

Yes No

Craig Warehouse 400

Garfield Creek State Wildlife Area

Chuck Lewis Shop 400

CPW Delta Office 800

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Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non‐ responsive.

Have you included your vendor W‐9? Yes No If no __________________________________

Have you included a copy of the Auto Policy? Yes No If no ___________________________

All costs, including delivery, trade‐in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.