Winter Chiller Maintenance FY 2026

The Central Florida Tourism Oversight District is seeking an annual winter maintenance contract for chiller systems across five designated Energy Plants located in Lake Buena Vista, Florida. The procurement, identified as Bid #C006900, requires comprehensive winter maintenance cleaning and eddy current testing (ECT) for the following facilities: Central Energy Plant (CEP), Contemporary Hotel Chiller Plant (CHOT), EPCOT Central Energy Plant (ECEP), North Studios Energy Plant (NSEP), and South Studios Energy Plant (SSEP). A non-mandatory site visit is scheduled for Wednesday, August 6, 2025, at 9:00 A.M. at the Central Energy Plant's Large Maintenance Conference Room, with all attendees required to RSVP through PlanetBids by August 5, 2025, at 12:00 p.m. Participants must adhere to strict safety requirements, including wearing closed-toe shoes, pants, hard hat, safety vest, and eye and ear protection. The solicitation will be conducted through the PlanetBids electronic bidding platform, with the proposal due date set for August 21, 2025.

The procurement appears to have established preferences for local vendors, veteran small businesses, and opportunity zone businesses, potentially creating advantageous conditions for qualifying organizations. While specific evaluation criteria are not explicitly detailed in the provided documentation, the district emphasizes transparency and fair competition through its electronic bidding platform. The bid is open to registered vendors who complete the necessary registration process on the PlanetBids platform, which is free and designed to ensure broad participation. Although a specific budget range is not disclosed, the comprehensive nature of the maintenance contract across multiple energy plants suggests a significant potential contract value. The district's approach indicates a preference for vendors with demonstrated capabilities in industrial maintenance, specifically in chiller system maintenance and eddy current testing, with a strong emphasis on safety protocols and technical expertise.