Window and Glass Repair San Antonio State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for window and glass repair services at the San Antonio State Hospital. The solicitation seeks a contractor to provide comprehensive as-needed glass and window maintenance, repair, and replacement services, including installation of various glass types such as flat glass, plexiglass, spandrel glass, laminated glass, security glass, and insulated glass. Contractors must have a minimum of three years of relevant experience and provide three verifiable references. The contract will run from September 1, 2025, to August 31, 2026, with options for up to two one-year renewals. Key performance requirements include responding to service calls within four hours and completing repairs within five business days. An optional on-site visit is scheduled for July 24, 2025, at 10:30 AM, with bids due by August 12, 2025, at 10:30 AM. Contractors must provide all labor, tools, equipment, and materials necessary to perform the services, with pricing to remain firm and fixed for the entire contract term.

The procurement includes a significant Historically Underutilized Business (HUB) subcontracting component, with a HUB utilization goal of 32.9%. Bidders must submit a comprehensive HUB Subcontracting Plan and comply with detailed requirements for identifying and engaging HUB vendors. The historical spend for similar services is approximately $240,000 for the period from September 1, 2021, to March 12, 2024. Contractors must maintain various insurance coverages, including workers' compensation, commercial general liability, and professional liability insurance, with specific minimum coverage amounts. The pricing structure includes annual repair contract costs, hourly rates for standard, overtime, and holiday labor, and a parts markup not to exceed 20%, with an estimated annual parts usage of $10,000. Potential consequences for non-compliance include breach of contract and possible debarment from state contracting for up to five years. Monthly Progress Assessment Reports will be required, and contractors must obtain HHS approval for any modifications to the subcontracting plan.