ESBD_434692_1753904776241_PCS 121 Solicitation Addendum Acknowledgement..pdf
PDF 2 MB Posted
- Solicitation number
- HHS0016052
- Issued by
- Bexar County, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services for the Window and Glass Repair San Antonio State Hospital solicitation (HHS0016052). The addendum, dated July 30, 2025, addresses clarifications regarding insurance and bonding requirements for this as-needed glass and window maintenance, repair, and replacement contract. The solicitation seeks a contractor to provide comprehensive services including installation of flat glass, plexiglass, spandrel glass, laminated glass, security glass, and insulated glass at the San Antonio State Hospital, which contains buildings ranging from the 1930s to 2024 in age. Bids are due August 12, 2025, at 10:30 AM, with an optional on-site visit having been scheduled for July 24, 2025. The contract will run from September 1, 2025, through August 31, 2026, with options for up to two one-year renewals. Contractors must have a minimum of three years of relevant experience and provide three verifiable references, respond to service calls within four hours, and complete repairs within five business days.
This addendum clarifies that Builder's Risk Insurance, Bid Bonds, and payment/performance bonds are not required with bid submission, though the HHS Agency reserves discretion to request additional insurance or bond coverage as necessary. The solicitation includes a significant Historically Underutilized Business (HUB) subcontracting component with a 32.9% utilization goal, requiring submission of a comprehensive HUB Subcontracting Plan. The historical spend for similar services is approximately $240,000 for the period September 1, 2021, through March 12, 2024. Pricing must remain firm and fixed for the entire contract term, with a parts markup not to exceed 20% and estimated annual parts usage of $10,000. Contractors must maintain workers' compensation, commercial general liability, and professional liability insurance with specified minimum coverage amounts. Monthly Progress Assessment Reports will be required, and any modifications to the subcontracting plan require HHS approval. Non-compliance may result in breach of contract and possible debarment from state contracting for up to five years.
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Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Gilbert.Munoz@hhs.texas.gov
DueDate: 2025-08-12
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2025-07-30
TextField30: 512-406-2473
TextField32: Responses to Questions are included in PCS 134 HHS Responses to Questions.
There were no attendees for the optional on-site visit.
**Bidders must sign and return this addendum acknowledgment with bid response.**
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Version 1.00 Page 1 of 2 Revision Date 09/13/2023
Solicitation Title: Window and Glass Repair San Antonio State Hospital
Solicitation Number: HHS0016052
# Reference Question Response
1. Is it Builder’s Risk Insurance required?
Builder’s Risk Insurance is not required with the bid submission. The HHS Agency, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary. Reference PCS 137 IFB
Solicitation, section 14 Insurance Requirements.
2. Is it Bid Bond required with the bid? A Bid Bond is not required with the bid submission.
3. Is it bond required?
A payment and/or performance bond is not required with the bid submission. The HHS Agency, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.
Reference PCS 137 IFB Solicitation, section 14 Insurance Requirements.
4. How old is the building?
Building ages range from being built in the 1930s to 1970s with the newest building being completed in
2024.
File details come from the government source that posted it. Updated .