Wilcon Lake Dam Overtopping Protection

The City of Petersburg, Virginia, acting on behalf of Dinwiddie County, is soliciting sealed bids through Invitation for Bid (IFB) 114970 for the installation of HydroTurf overtopping protection on the downstream face of Wilcox Lake Dam, located at Petersburg Legends Park. This design-bid-build procurement requires contractors to install a comprehensive geomembrane system and related drainage infrastructure covering approximately 27,500 square feet of the dam's downstream face to ensure compliance with Virginia Dam Safety Regulations. The scope of work includes site preparation with erosion and sediment control measures, demolition and excavation, installation of HydroTurf CS units by Watershed Geosynthetics with certified installers holding DemTech training and engineered turf welding credentials, installation of perforated and solid PVC drainage pipes with cleanouts, placement of approximately 1,000 tons of stone drainage layer and 150 tons of Class I riprap, installation of 40 linear feet of chain link fencing, and construction of concrete anchor trenches and retaining walls. Sealed bids are due by 2:30 p.m. on April 7, 2026, at the Procurement Office, 125 N. Union Street, Petersburg, VA 23803, with public bid opening scheduled for 2:30 p.m. on April 8, 2026; electronic submissions are permitted through Virginia's eVA portal. Written questions must be submitted by March 30, 2026, at 12:00 p.m., and no mandatory site visit is required, though contractor site familiarization is encouraged. The contract will be awarded to the lowest responsive, responsible bidder on a lump sum basis, with construction permitted Monday through Friday from 7 a.m. to 7 p.m. for 180 consecutive calendar days from the Notice to Proceed, with contract award anticipated within 60 days of bid opening. Contractors must comply with Davis Bacon prevailing wage requirements, 2020 VDOT Road and Bridge Specifications, Virginia Stormwater Management regulations, and OSHA requirements, and must attend a mandatory pre-construction meeting prior to work commencement.

The procurement documents do not specify any set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other protected classes. No incumbent vendors or current contractors are identified in the solicitation materials. Bidders must provide a bid bond of at least 5 percent of the bid amount and, upon contract award, furnish Standard Performance and Standard Labor and Material Payment Bonds each equal to 100 percent of the contract price. Contractors are responsible for obtaining all required City of Petersburg permits, including Land Disturbance and Building/Construction permits, with permit costs to be included in the bid price. Liquidated damages for schedule delays are assessed daily at $300 for contracts exceeding $1,000,000. While no specific contract value or budget range is explicitly stated in the solicitation, the project scope and bonding requirements suggest a substantial contract value exceeding $1,000,000, and all costs for labor, materials, equipment, and work necessary to complete the installation must be included within the lump sum bid price.