White Sheeting

Menard Correctional Center, an Illinois Department of Corrections facility, is soliciting bids on 360,000 yards of white sheeting material over a three-year period through IFB 27-426DOC-MENAR-B-53738, with bids due September 29, 2026. No small business, minority-owned, women-owned, or veteran-owned business set-asides apply.

The sheeting specification calls for 66-inch-wide rolls, 250 yards per roll, manufactured from a 50/50 poly/cotton blend at 3.5 ounces per square yard, color-matched to Pantone #11-4800 TPX or agency-approved equivalent, with 2" to 2-1/2" cores, individually wrapped with labels, and palletized. Deliveries occur Monday through Friday, 8:00 a.m. to 1:30 p.m., at the facility warehouse dock; vendors must provide 48 hours' notice and include driver name and Social Security number for background check approval. The lowest bidder must submit a one-yard fabric sample for approval prior to award.

Pricing must be quoted on an F.O.B. Destination basis with all transportation and handling included and paid by the vendor. Bids remain firm for 90 days from opening. Award is based on lowest overall total price for responsive and responsible bidders. The contract carries an initial three-year term with a maximum total term not to exceed ten years; all quantities are estimates and not guaranteed.

The vendor must obtain and maintain General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Workers' Compensation Insurance as required by law, with the State named as additional insured. Subcontractors with annual values exceeding $100,000 require prior written approval. All vendors and employees must comply with Illinois Department of Corrections rules and policies during deliveries and undergo background checks at State expense.

Respondents must register in the Illinois Procurement Gateway (IPG) and submit all required certifications, vendor disclosures, and an Offer to the State of Illinois. A $15 administrative fee applies to any awarded contract valued at $1,000 or more and will be deducted from the first vendor check. Domestic-product preference applies unless foreign alternatives are unavailable in reasonably available quantities, exceed cost by more than 12 percent, or are substantially inferior in quality.