Westside Interceptor ARV Replacements

The City of DeLand Utilities Department is issuing a sealed-bid invitation (Bid #26-09) for construction services to replace four Air Release Valves (ARVs) located at 1205 S. Woodland, 1208 S. Woodland, Adelle & New Hampshire Avenue, and 710 W. New Hampshire Avenue throughout DeLand, Florida. Each ARV replacement includes installation of saddles, corporation stops, two-inch green polyethylene piping with compression adapters, stainless steel ball valves, green ARV enclosures, removal of existing equipment, and backfill work, with one location (ARV 3) requiring tanker services for sewer flow management during construction. Sealed bids must be submitted by 3:00 p.m. on Thursday, April 8, 2026, at City Hall, with public opening immediately following the deadline; no pre-bid meeting is scheduled, but prospective bidders may request site visits accompanied by City staff by contacting Whitney Zittle. The project allows a maximum of forty-five (45) calendar days to substantial completion, and all pricing must be submitted as a lump sum that remains firm for a minimum of sixty (60) days following bid opening, with costs including FOB destination delivery, handling, shipping, labor, materials, equipment, and all permits necessary for complete project execution. Contractors must provide a bid bond equal to five percent (5%) of the total bid amount, a 100% Performance Bond and Payment Bond recorded with the Clerk of the Circuit Court in Volusia County, and comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence, automobile liability coverage with $1,000,000 combined single limit, and Workers' Compensation insurance at statutory limits. All work must comply with the EJCDC C-700 Standard General Conditions and the City's Supplementary Conditions, including trench safety requirements and environmental compliance, with a one-year correction period from substantial completion for any defective work.

The bid package does not specify any set-aside designations or restrictions limiting participation to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The City of DeLand is exempt from federal excise taxes and sales taxes under Exemption Certificate No. 85-8013842706C-2, and payment will be made via VISA Purchasing Card or through the standard accounts payable process in accordance with the Florida Prompt Payment Act (Florida Statutes 218.70-218.80). The City reserves the right to reject any or all bids and will award to the lowest responsive and responsible bidder. Work designated for completion by others includes asphalt patching, sidewalk replacement, and supply of four new two-inch D-025 ARVs by the city; the contractor is responsible for obtaining and installing a check valve at ARV 3 to backdrain the sewer into the wet well. The price sheet indicates all four ARV replacement items are listed with zero unit costs, though this appears to reflect the submission format rather than the actual project budget, and prospective bidders should request detailed cost guidance during site visits or direct contact with City staff.