Weston Middle School Communications & Community Engagement Services

The Weston Board of Education is soliciting qualifications and proposals from communications and public engagement consultants for the proposed construction of a new Weston Middle School, with proposals due November 10, 2026 at 10:00 a.m. The procurement is a Request for Qualification and Proposal (Bid 27-003) evaluated through Quality-Based Selection. Experience in Connecticut municipalities and public school construction projects is desirable.

The scope covers three phased engagements. Phase 1 (Assessment and Planning) involves reviewing existing materials and developing a communications plan. Phase 2 (Implementation) involves developing public information materials that explain the project and its financial implications, representing the project at public meetings and community forums, and tracking public feedback. Phase 3 (Referendum Preparation) involves referendum-related communications support. Each subsequent phase requires separate authorization.

Evaluation considers previous experience with similar projects, ability and capacity to perform the work, compliance with applicable laws and licensing requirements, ability to meet project delivery schedules, proposed fees, and litigation history. The Board is not obligated to accept the lowest financial bid and reserves the right to award to multiple consultants or reject any submission.

Submissions require a completed Bid Proposal Form with proposed base fees and other costs, firm qualifications with at least three references, a proposed approach and work plan, work samples, project team identification, a signed Non-Collusion Affidavit, and a Statement of Policy regarding equal employment opportunity. Sealed proposals go to the Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, Connecticut 06883. Required insurance includes Workers' Compensation with $500,000 liability limits, Commercial General Liability at $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile at $1,000,000 per accident, and Umbrella Liability at $5,000,000 per occurrence and aggregate.

The Board anticipates awarding the contract by November 20, 2026. Attachments include Bid 27-003 WMS Communication Services (332KB) and solicitation document 39600_Oct_28_26 (15KB), both posted October 26, 2026.